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HomeMy WebLinkAbout07-15-19 City Commission Packet Materials - C19. Amendment 2 to PSA with Morrison-Maierle for the CIP Field Survey Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Kellen Gamradt, Engineer II Shawn Kohtz, City Engineer SUBJECT: Capital Improvement Projects Field Survey Amendment No. 2 AGENDA ITEM TYPE: Consent MEETING DATE: July 15, 2019 RECOMMENDATION: Approve and authorize the City Manager to sign Amendment No. 2 to the Professional Services Agreement. BACKGROUND: Attached is a copy of the partially executed amendment with Morrison-Maierle, Inc to the Capital Improvement Projects Field Survey. This amendment is to survey South 5th Avenue, West Harrison Street and North Bozeman Avenue in order to facilitate upcoming street reconstructions, water, sewer, and storm drainage improvements. This amendment will add work to our existing survey contract. Engineering staff have reviewed the amendment and found it to be commensurate with the work involved. UNRESOLVED ISSUES: None ALTERNATIVES: As suggested by the commission FISCAL EFFECTS: If approved, this amendment will increase the fee by $57,540.75 from $62,395.25 to $119,936.00. Attachment: Amendment 2 314 \ Morrisoni Maierleengineers • surveyors • planners • scientists2880 TECHNOLOGY BLVD. W. • P.O. BOX 1113 • BOZEMAN, MT 59771406.587.0721 • www.rn-m.netJune 11, 2019City of Bozeman, Engineering Dept.Attn: Kellen Gamradt20 East Olive Street #202Bozeman, MT 59715Re: Capital Improvement Projects Field SurveyContract Amendment #2 for FY 2018-2021MMI#: 0417.082Iin'lu''©ISLIIX^H'V.JUN 2 5 2019 |yi_.._--.-J^EN6!NJJRiNG.D|PM@-Mr. Gamradt:Please find three (3) originals of Amendment #2 to the PSA for the Capital ImprovementProjects Field Survey for FY 2018-2021.As always, we appreciate the opportunity to work with you. Please contact me at 922-6823 ifyou have any questions.Sincerely,BB f4^^-/7-^^.Kevin Jacobsen, P.E, LEED APSenior Civil EngineerEnclosure(s)1NA0417\082\01 Project ManagemenftContractsWmendment <f2\Contract Amend Ltr .docxWe create solutions that build better communities.AN EMPLOYEE-OWNED COMPANY • AN EQUAL OPPORTUNITY EMPLOYER — MINORITIES / FEMALES / DISABLED / VETERANS315 cKy•L,KJXe^:«X-SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENTTHIS SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENTFOR CAPITAL IMPROVEMENT PROJECTS FIELD SURVEY, dated June 18th. 2018 (the"Agreement") is made and entered into this _ day of_, 2018, by and betweenthe CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized andexisting under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman,Montana, with a mailing address ofPO Box 1230, Bozeman, MT 59771, hereinafter referred to as"City," and MORMSON-MAIERLE, hereinafter referred to as "Contractor.""In consideration of the mutual covenants and agreements herein contained, the receipt andsufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreementas follows:1. Addition to Scope of Work. Task 600 - South 5th Avenue, Task 700 - West HarrisonStreet, and Task 800 - North Bozeman Avenue have been added to the scope of services.These tasks shall be completed using traditional survey methods and delivered to the CityofBozeman by the end of October 2019. See Figures D and E attached.Task 900 - Parks Department on-call services has been added to the scope of services. SeeExhibit 900.2. Addition to Payment. See Exhibits 600, 700, 800, 900 and Sunimary - Fee Estimateattached.3. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****Second Amendment to Professional Services Agreement for Capital Improvement Projects Field SurveyFY 2018-FY 2021Page 1 of 2316 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day andyear first above written.CITY OF BOZEMAN, MONTANAMORMSON-MAIERLEBy_Andrea Surratt, City ManagerBy_'7>t<£^^c^'Prilit Name: 'TA^^S ^c^f^/Title: ^/'^£ y^^-^v^APPROVED AS TO FORMBy_Greg Sullivan, Bozeman City AttorneySecond Amendment to Professional Services Agreement for Capital Improvement Projects Field SurveyFY 2018-FY 2021Page 2 of 2317 S. 5th AVE.7.4 ACRESf'¥y^1:t..EHARRISONft^^f^'(^r >k;kr3cCLEVELANDr —^:,/•»^£\s^^Fr^^»•'*>.."Kf^^»>ft«Awi !^'?rARTHUR^•y1^cIU1U>Nfc<^afcte•y^w!^^ cV"3r^GARFIELDI—^tpK^,f—^^%las.-.^&*^i^^T'^»a««•E DHAYES-LJ >jM' i- is^:«i-!!r8<tm^^ i^ LIf-SSS .ss.STORYI——I^:i:-W&}^S"M*I;^ii .•Aw•.-toi ,l'"~~ — ^t"MfDICKERSONcD3% A«^..«• •~^,lss^<It.«r^^.'s.'a, .\<E;:^y^Jr-'T»I.NE3» ALDERSON•.dtt^•V1U„..»—32t^s.^,j>1U>fefc.VKS<I'zh-10(0 ^»rIkr3E^COLLEGEtr;t-•hKi's*a?^^ HARRISON-(fe.sa-a.^.yw/ll'BiW?-OLIVEJ's^i^Iui^g?^•M^^t__#*^wj >Ac•'"•CURTISS•s"^ -,'^1a-.^»-<F-3vji. <E DOCH^f°*<3z>r-*KB<^II-It)w^aK»•t.***(i i^aSTORY.ft I .1"Mf-ti.ljJii0200( IN FEET )Morrison 9Maierle ;engineers • surveyors - planners - scientistsJaiff^^rtftlO i>>3i^upo-^apiiui ii i ipi 2880 Technology Blvd WestBozeman, MT 59718406.587.0721www.rn-m.netCOPYRIGHT 0 MORRISON-MAIERLB. INC., 2019t?<rfio no iu ^ui voy~AU i Q*uin fy i- iviiffu uyDRAWN BY:_DSSN. BY:_APPR.BY:DATE: 05/2019CITr OF B02EMAN CAPITOL IMPROVEMENTBOZEMAN PR°^CTS FIELD SURVEY ^^PROJECT NO.CITY SURVEYS. 5th AVE.- W. HAYES ST. TO W. OLIVE ST.FIGURE NUMBERD318 W. HARRISON ST.4.1 ACRES - 0.4 ACRES = 3.7 ACRES @ S. 5TH AVENUE (AREA ACCOUNTED FOR IN FIG D);^rnW. HARRISON ST.nr~Lrn.^fc.rzE .vr<0•d^ 1i; u-j^A£.]J L&u? :^S^K^i.f^ fF-- w !?t^^" n ^t c' ,,-B'!*t.r* ai __. 'a»«» -. "' '•^1?r-^awt'LF•"V..•t-?-"_n~~ua. IQj-:!u '"'?N. BOZEMAN AVE.2.3 ACRESTAMARACKfe..,..£.yi;rsn. teft•»«("K3Say1»%' Bs.W. HARRISON ST.k-^mc1•«.iia^f—?^5"s?aKw>-00»,<3-"-ISl^'^$i»; ^ .*!*5 ^I-^.^-.i-^ADEsASPEN•tUJs^>K0S<ut<^?.%.IUN0sco•p"^f a ^S-N-CpTIONWOOD).3..0200( IN FEET )*l..iwsi3•3^.<(^ ^ MSWf„ PEACHsts.luiiMie'^3M^^Morrison 9i=n.cMaierle ;2880 Technology Blvd West59718406.587.0721www.rn-m.netengineers " surveyors ' planners ' scientistsCOPTOIGHTO MORR1SON-MAIERLE. INC., 2019iis3v<u j./w»-Kit/) iui iinptuvudiciii nujou io DRAWN BY: BSDSGN. BY:_APPR. BY:_DATE: 05/2019CIPi' OF BOZEMAN CAPITOL IMPROVEMENTPROJECTS FIELD SURVEYB02EMAN _.---.-..— --.---. _MONTANA IPROJECT NO.CITl'SURVEYW. HARRISON ST. - S. 6TH AVE. TO S. TRACY AVE.N. BOZEMAN AVE. - E. PEACH ST. TO E TAMARACK ST.FIGURE NUMBERE319 Exhibit 600 - Fee EstimateCity of Bozeman, MT - Capital Improvement Projects Field Survey 2018Prepared For: Kellen Gamradt, P.E.Survey / Engineering ServicesTask600 - South 5th Avenue fTrad. Survey)StaffAssignedLaborHours^MorrisoniMaierleLaborRateMay-2019TotalLabor Cost601. Office Research and ComputationsLand Surveyor II10.00$124.00$1,240.00602. Horizontal and Vertical Field ControlTwo Person Survey Crew15.00$223.00$3,345.00603. Topographic Field SurveyLand Surveyor II6.00Two Person Survey Crew56.00$124.00$223.00$744.00$12,488.00604. Office Survey Data ProcessingLand Surveyor II30.00$124.00$3,720.00605. Field Survey Verifications^Land Surveyor II12.00$124.00$1,488.00606. DeliverablesLand Surveyor II10.00$124.00$1,240.00607. Coordination - City, UtilitiesLand Surveyor IISenior Engineer I8.00_8.00_$124.00$155.00$992.00_$1,240.00608. Quality Assurance/Quality ControlSenior Engineer ISenior Survey Manaaer8.00_Subtotal - Labor Costs3.00166.00Direct ExpensesQuantity or Duration$155.00tl75.DOVehicle (mi)250.00$0.68$1,240.00$525.00_$28,262.00Charge Rate Total Expense$170.00GPS/Total Station (days)10.50Survey Materials (days)10.50$240^0_$20.00-$2,520.00$210.00Deliverable Package1$40.00-Subtotal - Direct ExpensesTask Total - South 5th Avenue$40.00$2,940.00$31,202.00N:\0417\082\01 Project Management\ContractsVkmendment i»2\Exhibits - Engineering Fee Estimate Amend #2.xls6/11/2019320 Exhibit 700 - Fee EstimateCity of Bozeman, MT - Capital Improvement Projects Field Survey 2018Prepared For: Kellen Gamradt, P.E.Survey / Engineering ServicesTask700 - West Harrison Street (Trad. Survey)StaffAssignedLaborHoursiMorrisoniMaierleLaborRateMay-2019TotalLabor Cost701. Office Research and ComputationsLand Surveyor IIAQO$124.00^496.00702. Horizontal and Vertical Field ControlTwo Person Sun/ey Crew7.00$223.00$1,561.00703. Topographic Field SurveyLand Surveyor II3.00Two Person Survey Crew28.00$124.00$223.00$372.00$6,244.00704. Office Survey Data ProcessingLand Surveyor II^4.00$124.00$1,736.00705. Field Survey VerificationsLand Surveyor II6.00$124.00$744.00706. DeliverablesLand Surveyor II4.00$124.00$496.00707. Coordination - City, UtilitiesLand Surveyor IISenior Engineer I3.004.00$124.00$155.00$372.00_$620.0_0.708. Quality Assurance/Quality ControlSenior Engineer ISenior Survey Manager4.00Subtotal - Labor Costs2.0079.00Direct ExpensesQuantity or Duration$155.00_$175.00venicie (mi)100.00$0.68$620.00$350.00$13,611.00Charge Rate Total Expense$68.00GPS/Total Station (days)5.00$240.00$1,200.00Survey Materials (days)5.00$15.00$75.00Deliverable Package1$35.00Subtotal - Direct ExpensesTask Total - West Harrison Street$35.00$1,378.00$14,989.00N:\0417\082\01 Project Management\Conb'actsVkmendment )»2\Exhibits - Engineering Fee Estimate Amend #2.xls6/11/2019321 Exhibit 800 - Fee EstimateCity of Bozeman, MT - Capital Improvement Projects Field Survey 2018Prepared For: Kellen Gamradt, P.E.Survey / Enqineerinq ServicesTask- North Bozeman Avenue fTrad. Survey)StaffAssignedLaborHoursIMorrisoniMaierleLaborRateMay-2019TotalLabor Cost801. Office Research and ComputationsLand Surveyor II_3.00$117.00$351.00802. Horizontal and Vertical Field ControlTwo Person Survey Crew4.00$210.00$840.00803. Topographic Field SurveyLand Surveyor II2.00Two Person Survey Crew_18.DO$117.00$210.00$234.00$3,780.00804. Office Survey Data ProcessingLand Surveyor II12.00$117.00$1,404.00805. Field Survey VerificationsLand Surveyor II4.00$117.00$468.00_806. DeliverablesLand Surveyor II3.00$117.00$351.00807. Coordination - City, UtilitiesLand Surveyor IISenior Engineer I_2.003.00$117.00_$146.00$234.00$438.00808. Quality Assurance/Quality ControlSenior Engineer ISenior Survey Manager3.00Subtotal - Labor Costs.5055.50Direct ExpensesQuantity or Duration$146.00Vehicle (mi)100.00$0.70$438.00$250.50$8,788.50Charge Rate Total Expense$70.00GPS/Total Station (days)3.75$240.00$900.00Survey Materials (days)3.75$15.00$56.25Deliverable Package1$35.00Subtotal - Direct ExpensesTask Total - North Bozeman Avenue-$35.00-$1,061.25$9,849.75N:\0417\082\01 Project Management\Contracts\Amendment )»2\Exhibits - Engineering Fee Estimate Amend i»2.xls6/11/2019322 , Morrisoni Maierleengineers surveyors planners scientistsTask 900 -Exhibit 900 - Scope of ServicesCapital Improvement Projects Field Survey2018 - 2021Parks Department on-call servicesTask 900 to be completed as requested.A combination of sub-tasks may be used to coniplete the requested work.Estimated effort to be determined at time of defined scope. A budget of $1,500.00 is placed forTask 900. Actual effort to be separately billed as time and materials not to exceed $1,500.00without prior written approval from the City ofBozeman.1323 Exhibit Summary - Fee EstimateCity of Bozeman, MT - Capital Improvement Projects Field Survey (2018)Prepared For: Kellen Gamradt, P.E.Summary - Survey / Enqineerinq ServicesMorrisonMaierleTask100 - West Koch Street (Scanned Survey)TotalAcres5.7May-2019TotalCost$20,836.25200 - North Tracy Avenue (Scanned Survey)1.8$8,500.00300 - North 17th Avenue (Scanned Survey)2.8$11,549.50400 - North Bozeman Avenue fTrad. Surveyl2.9$11,408.75500 - Augusta Drive fTrad. Survey)2.5$10,100.75600 - South 5th Avenue fTrad. Survey)7.4$31,202.00700 - West Harrison Street Q-rad. Suivey)^,7$14,989.00800 - North Bozeman Avenue fTrad. SurvevL2.3$9,849.75900 - Parks Deoartment on-call servicesTotal Project Cost/AJ;l,500.0029.1$119,936.00N:\0417\082\01 Project Management\ContractsVkmendment i»2\Exhibits - Engineering Fee Estimate Amend #2.xls6/11/2019324