HomeMy WebLinkAbout07-15-19 City Commission Packet Materials - C18. Amendment to PSA with J. Boyer for Facilitation Services in Support of the PCC1
REPORT TO: Mayor and City Commission
FROM: Chris Saunders, Policy and Planning Manager Martin Matsen, Director of Community Development
SUBJECT: Approval of amended professional services agreement with Jennifer Boyer for
facilitation services in support of the Planning Coordination Committee to extend
time and increase cost and authorization for the City Manager to sign the agreement on behalf of the City.
MEETING DATE: July 15, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: That the City Commission approve the amended professional services
agreement with Jennifer Boyer and authorize the City Manager to sign the agreement on behalf of the
City.
BACKGROUND: The City Commission approved City participation in the Planning Coordination
Committee consisting of the City of Belgrade, Gallatin County, and the City of Bozeman on May 23,
2016. See agenda item F.4, of the meeting minutes. An amendment to the Memorandum of Agreement
providing for administration of contracts was approved by the City Commission on January 8, 2018 as
item C.4. The City of Belgrade and Gallatin County has also approved the same amendment.
The three participating entities have each contributed $20,000 to fund the activities of the PCC. The first
identified project using budgeted funds is a facilitator. A solicitation for proposals was given and the
staff of the three entities have selected Jennifer Boyer as the contractor. The City of Bozeman is the
contracting entity for this work and administers the contract. Each entity will contribute 1/3 of the total contract expense.
A standard professional services agreement was executed by the contractor. The PCC wishes to expand
the scope of the contract to enable the facilitation and document drafting work included with the original
scope to continue. An increase of $20,000 and one year are proposed. There are available budgeted funds to do so. The signed document and required insurance certificate are provided.
UNRESOLVED ISSUES: None determined at this time.
ALTERNATIVES: As determined by the Commission.
Commission Memorandum
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FISCAL EFFECTS: Amended Contract cost of $20,000 is within the amount funded in the 2018 fiscal
year budget. Unexpended amounts have carried forward and will cover this contract. The City will be
reimbursed by Gallatin County and City of Belgrade for 2/3 of the costs.
Attachment: Professional Services Agreement amendment
Report compiled on July 5, 2019
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XXX Amendment to Professional Services Agreement for [insert from original PSA]
FY 201x – FY 201x Page 1 of 2
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR
FACILITATION AND PCC SUPPORT dated February 7, 2018 (the “Agreement”) is made
and entered into this _____ day of ____________, 2019, by and between the CITY OF
BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under
its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with
a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” Jennifer
A. Boyer, 10281 Kelly Canyon Road, Bozeman MT 59715, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement
as follows:
1. Extension of Term. Section 30 of the Agreement is extended for an additional one (1) year
period. The Agreement shall terminate on October 1, 2020.
2. Attachment A, Scope of Services is amended to increase by $20,000.
3. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
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XXX Amendment to Professional Services Agreement for [insert from original PSA]
FY 201x – FY 201x Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA JENNIFER BOYER
By________________________________ By_____________________________
Andrea Surratt, City Manager Print Name: Jennifer Boyer
Title:Principal
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
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