HomeMy WebLinkAboutEx 5 BPC 711 19 PPM Report'1.DDate: June7,2OI9To: Bozeman Parking CommissionFrom: Ed Meece, Parking Program ManagerAn update of major developments, in June, includes:BOZEMAN PARKI NG COM M ISSIONParking Program Manager's ReportaT2: The newly installed front-plate license plate cameras continue to demonstrate significant enhancement tooverall license plate reads, hits, and data collection. The PPM is currently scheduling a comprehensive project 'de-brief' meeting, with all vendors and stakeholders, prior to moving the project from the implementation phase tothe on-going/support phase of operations.r IPMI Conference: June 8-12,2OIg, the PPM attending ïhe 20L9 lnternotional Porking & Mobility lnstitute AnnuolConference in Anaheim CA._The PPM attended several very informative workshops, held 3 business meetings withCOB technology vendors, and further developed their professional network in the parking industry.Overnight Enforcement: The Parking Enforcement Officers have refined the reporting and administrativeprocedures necessary to enforce overnight parking violations (overtime) in the parking garage. The benefit of thisadministration/technology integration will be to allow dozens of citations to be processed, in a timely manner, ona daily basis.ARB #1: The Administrative Review Board held its first adjudicatory meeting on June 1-3, and brought resolutionto 3 requests for review.Media: The PPM conducted three media interviews regarding the Bozeman Parking Commission'srecommendation to increase the annual rates for residential parking permits.Music on Main: The Parking Enforcement Officers started an evening enforcement/education effort in the parkinggarage centered around the Music on Main event (Thursdays/weekly).Lot Painting: The Parking Enforcement Officers coordinated the early morning closing/opening of all active surfacelots, for the purpose of allowing the lots to be re-striped and painted.GaraRe/Lot Permits: The Parking Division and Finance Department have been working to create a streamlinedonline garage/lot parking permit application/issuance process. The new application process should be online bymidJuly.Financial UpdateRevenues for the fiscolyeor ore ot 133% (w/out TIFD funds).Expendítures for the fiscal year are ot 100% (w/out TIFD funds)aaaa
Parking Services Fund - Operating (as of 7lLltglJune 2OI9 -Expenditure ReportREVENUEParking Lot PermitsGarage PermitsGarage- Transient RevenueGarage Validation CouponsResidential Nghbd. PermitsEmployee Ngbhd. PermitsVisitor Ngbhd. PermitsAdmin/Late FeesBoot FeesCitation RevenueMisc. RevenueRe nts/Roya lties/Othe rRefunds & ReimbursementsTransfer Other Funds (TIFD)TOTAL (w/Tl FD Tra nsfer)TOTAT (w/out TIFD Transfer)EXPENDITUREAdmin - Personnel SAdmin -- Operating SAdmin -- Capital SEnforcement -- Personnel SEnforcement -- Operating SEnforcement -- Capital 5Garage -- Personnel $Garage -- Operating SGarage -- Capital 5TOTAL (w/Admin Capital - TIFD) 5TOTAT (w/out Admin Capital-TIFD) $sFY 18 - JuneACTUATFY 18 - JuneACTUAT72,6't4.OOr82,733.00t1,4,486.002r5,64r.0039,997,0040,r22.00156,900.00968,230.0071.8,230.OOFY 19BUDGET30,000.00280,000.0075,500.003,000.00L3,000.002,000.0010,500.0042,000.002,000.00300,000.001,500.00250,000.00l-,009,500.00759,500.00FY 19ACTUATs 46,933.00$ 443,1.4i.00$ 5o,2o3.ooS 5,625.00s 33,475.005 6,228.005 1t,237.0Os 30,006.00s 2,120.00S 341,713.00s 30,495.00S ¡,r+o.oos 1,885.00S lso,ooo.oo5 1,,1,62,21,3.00$ 1,012,213.00%EARNEDYTD156%Ls8%66%188o/o258%31,1%164%7I%106%L74%NA2ro%o%60%11,5%t33%%SPENTYTDLO5%97%228%1.04%66%N/AIO6%9r%N/A1,L5%LOO%%EXPECTEDYTD100%rc0%100%too%LOO%100%100%100%100%roo%100%roo%toj%too%roo%LOO%%EXPECTEDYTD1.OO%r00%1,OO%toj%100%100%roo%100%rco%1.OO%too%sss$ss$sSSsss5sssss$55sssss5sssssss$ssFY 19BUDGET87,553.00767,255.00L02,031.00223,64L.OO51,086.0010,000.0042,L68.0O175,637.OO859,371.00757,340.00FY 19ACTUAT92,004.00162,136.00232,377.OO232,502.0O33,488.0044,752.0O160,201.003'1,,746.00989,206.00756,829,0O
Brideer Park Garage lMAlNlPeak Occupancy DataCompiled: 6126lL9Total # of vehicles% oÍ Main Garage CapacityTotal # ofTransient VehiclesTotal # of Permlt Vehicles4/6/2079Saturday7:00 PMSaturday-EveninBs/3/20L9fue5dayNoonweekday-Noon6/21/2019F tid¿VNoonWeekday-Nooñ6/14/2019 618/2019Fridev Seturd¿y7:00 PM 7:00 PMFridãy-Even¡n8 Såturdey-EveninE4/412O!9ThursdavL2t42PMWeekdåy - Noon4l9l2O!9Tuesday12:56 PMweekday-Noon4/s/2OL9Fridãy7:00 PMFr¡day-Evenint5/17/20L9Friday1:OO PMweekday-Noons13l2079Fr¡dey7:00 PMFr¡dây - Evêñinds/!8/20L9Saturdev7:0o PM6/7l20reFridåyWeekdãy - Noon335:.8956%L378301449(21965%!32a71550227%15511946%36%1481092%5%Seturdåy-EveninB10632%24719674%s9%24573%214t3239¡/u./"ffi':":/.¡rrffil:..iîì{j24573%t7669649r42:AUDC-HotelPemits (pa¡d annual)Permits (pad monthly)UDC-Hotel f qf Peak Occupancy3 6 ET?a:?es¡:++:::f-;'r:-Þn^l-'\{:3 qFYi': f-: ì'* 62 z !.4ïd::'ììr.,ir.É._:'l*:',..::r',''.'¡ : ..-*..-.f l,i',,i:.;r"' . 36; ; .t,.'îilj+'r.r'.Í'.r';' ì.-,, ',i., . ;;r7a185673%22419314L%2%10Ti. 'r?I: -Íî F"'rir.r:.rì; )oates chosen by hiShest occupancy per¡od forth¿lclåssifiGl¡on of d¡y/timePPM did notcapture pernlt dåtã froh câ.rp.il.d wlthln 30dâF, ¡nd pêrLPR pôllq,rpeclffc llc?ns plàte d¡tâ wâç del.têd by
Active Projects: Strategic Parking Management Plan.luly 2019DESCRIPTIONFormalize the guiding princiPlesas policies within the parking andtransporation system plan.Adopt the 85% rule as thestandard for measuringperformance of the parkingsupply and triggering sPecificmanagement strateg¡es.Strengthen the role of theParking Manager and the ParkingServices Division - to betterintegrate with the CommunitYDevelopment and EconomicDevelopment planning.Establish a policy for adjustingrates (on and off-street)Establish a Capital MaintenanceReserve FundRe-evaluate and restructurecurrent cash-in-lieu ptogramPROJECTEDCOMPTETIONOn-GoingJ u l-16TBDOn-GoingOct-16CC Approval8lL4l77CC Approved newcll fate $25,000't2lt7ltgCOMPLETEDPENDINGHOLD/NOT STARTEDPPM attend¡ng DRCmeetings, and offeringdata/comment as staffrevtew.Adopted by the BPC in1012076.BPC approved Resolution2017-o3 (612o77h CirYCommission approvedResolution #4837 on81r4177.BPC adopted Resolution20L8-03 recommending Cl L¡ncrease to S25000(61 201.8\; City CommissionAPPROVAL of Resolution4292 (increasing CILP toS2s000l ontzltTlrsiACTUALSTRATEGYCOMPLETION COMMENTSAug-16Adopted by the BPC in812076.Aug-16Adopted by the BPC in8/2016.T23456
7Re-evaluate code basedminimum parking requirementsRe-evaluate and clarify thepurpose and intent of thecurrent code section regardingSpecial lmprovement District f565.lmplement a FacilitiesMaintenance Plan.TBD12/30/2018On-goingPPM worked with the EDdept on changes to theminimum parking standards(UDC) in the B2M zone,approved by CC9/2o77;PPM actively attend¡ng¡nternal DRc meet¡ngs tooffer guidance on PolicYissues; ACM winn is re-assembling an internal"Parking Strategy Team" (atinstruction of City Manager),3/ Lh8l, lnternal'ParkingStrategy Team' is oPerating,strateg¡es regarding #6,7,8are expected to beforthcoming (6/2018lPPM is waiting on theAdmin./Legal Depts. Forfurther instruction on thisisue; ACM Winn ¡s re-assembling an internal"Parking StrateBy Team" (atinstruction of City Manager),3hh4 lnternal'ParkingStrategy Team' is oPerating,strategies rega rding #6,7,8are expected to beforthcoming (6/2018\PPM is completing researchfor facility mgt. bestpractices, starting to draftFac. Mgt. plan,8/17:,April/l9 - PPM acquired FacMgt plen for MSU garageand met with localengineering firm to discuss;89
10TT1,2Develop a reasonable scheduleof data collection to assessperformance, including anaccurate on and off streetinventory (public and private)and an occupancy/utilizationa na lysis.ldentify off-street shared useopportunities based on datafrom strategy 9. Establish goalsfor transitioning employees,begin outreach to opportunitysites, negotiate agreements, andassign employees to facilities.Complete the 2008 ParkingDistrict ldentif icationSignage/Branding Planslr/r7 &7h/r7COMPLETEOn-GoingData collection ocurred,following the StrategicParking Management Plan,Spring and Summer 2017;WTI report (draft) submitted9/2077, under staff reviewat this time; Final commentssubmitted to WTI formodif ication, I0 / 23 I rl ; Thefinal WTI Parking OccupancyReport was released onlll r4/2oI7, analysis isunderway - includingreview/memorandum fromRlck Williams Consulting.1st shared use agreementnegotiated and approvedwith Big Sky Western Bank(June 2017); Completion ofthe WTI Parking OccupancyStudy on 77/14/17 isexpected to demonstrateareas where new sharedspace agreements will bemost effective; Shared UseAgreement and GIS Layercomplete 6/I/18;PPMisidentifying several privateparking s¡tes as potentialareas for shared use parkingagreements.Work has begun to designand implement lot specificsignage on "P" towers.Likewise, the PPM isworking to developadditional technologyrelated and regulatorysignage for the garage andlots based on the 2008format; COMPLETE October2018
1314Clarify current on-street parkingsignage, particularly in areaswhere unlimited parking isallowed. Consider incorporatingthe current City parking logo intoon-street signage.Rename all publicly owned lotsand garages by address.Upgrade the access/revenuecontrol system at the BridgerGarage.PSD, in cooperation with theGIS Department, hascompleted an inventory ofall parking signs and zoneswithin the B-3. Theinventory has been loadedas a map layer to the COB'sGIS viewer, and is availableto the þublic atbozeman.net . Next step isreview current situationagainst desired changes formodifiying field conditionsas deemed appropriate.Resolution 2018-06 waspresented and approved atthe8ll2ll8 meeting of theBPC.RFP Selection Committee isin final stages of awardreccomendation, as of9 /7 / t7, Following 9 /2017bid awar4 staff is engagedin final contract negotiationsand project planning;Contracts signed 70/76/17 -Scope of Work signedIo /27 / 77:. Pr:oject lau nchexpected bV I2/t/t7lProject kick off call held1,1 / l0 / t7, data conversionand preliminary stafftraining underway; Dataconversion is nearingcompletion of second dataextraction, staff training isunderway, transitionplanning on-going;estimated GOLIVE ofa/28/18; T2 Software and alltechnology (inc. LPR)installed; continuing tomake operational tweaks,and remedy fixed-cameraaccuracy ("context") issuesas o1916lt8.15sl1,/201.8
1617L819lnstall a vehicle counter systemat Bridger Garage and at theSurface lots.Establish best practice protocolsand performance metrics forexisting enforcement personneland support enforcement withappropr¡ate technologY.Expand bike parking network tocreate connect¡ons betweenparking and the downtown toencourage employee bikecommute trips and drawcustomers to Sowntownbusinesses.Explore changes to existingresidential on street permitprograms and evaluatepotentially implement newresidential pa rking Permitdistricts in the neighborhoodnortha nd south of thedowntown commercial district'Evaluate on street pricing in highoccupancy areas.2lLlzotsOn-GoingOn-goingOn-goinglnstallation of vehiclecounting system has beenmoved to "Phase ll" of the2018 Parking TechnologYProject; following successf ulcompletion of t "Phase l" -T2 and fixed/mobile LPR.Court/Appeals Packet(4/17); Uniform PolicY(8/u); Enhanced SafetYProcedures; SecuritYCamera Policy; LPR PolicY;PEO Assigned Routes Policy;Dept. Operat¡ons Manualcompleted a/28/19;PPM met with CitY's'bike/pedestrian' consultantto open the door forpotential new pa rtnershiPs;follow up planned for SPring20t9City Commission requested(LI / 20 h7]| that this effortbe complete, withrecommendation to them,by late Spring/Early Summer2018. PPM will providepreliminary repor to BPC on3/8/78, final report ona/ Q/ I8; Presentat¡on toCity Commission on4/23/18; Post-CC report, thePPM continues to work onrevised code changes andRPPD determinations foreventual resubmittal to CC;Draft outline for newParking Permit Districtsfinalized by BPC (12118),public engagement plannedfor April and May 2019;Public Engagement Sessionsheld April and MaY togather input on the BPC'Sdraft proposal for thecreation of new PPDs, PPMreported summary to BPCat 6 13 2019 mtg;20L/1./2Or9On-goingNo activity at this time.
2421.222325Explore expanding accesscapacity with new parking supPlYand/or transitDevelop cost forecasts forpreferred parking supply andshuttle options.Explore and develop fundingoptions.Explore the implementation ofon street pricing.Consider consolidating currentusers of the Carnegie Lot into theBridger Garage. Sell the carnegieLot to fund acquisition of lbetterlocated parking parcels and/orconstruction of a parking garage.No activity at this time.No activity at this time.No activity at this time.No activity at this time.No activ¡ty at this time.The PPM is participating inseveral separate economicdevelopment projects thatwould create new publicparking facilities 17 / 2OI8l.The internal parking strategyteam has identified this as apr¡ority action, and asiting/funding plan is beingdeveloped for furthercomment and action bYcommunity stakeholders -including the BPC. ; Twoseparate feasibility studiesare underway at this t¡me 1)feasibility of additionaldecks to the existing garage,2) feasibility of several newstructured parking sites inthe downtown - results from#1 expected 3/tl18, #2 bys/2018.26 lnitiate new capacity expansion.Ongoing