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HomeMy WebLinkAbout19- RFQ - Pretreatment Program Professional Engineering On-Call Services  Pretreatment Program Request for Qualifications   Page | 1        REQUEST FOR QUALIFICATIONS  CITY OF BOZEMAN PRETREATMENT PROGRAM   PROFESSIONAL ENGINEERING ON‐CALL SERVICES  INTRODUCTION  The City of Bozeman (COB) is seeking Statement of Qualifications (SOQ) from engineering consultants qualified  to provide professional services on an on‐call basis to provide technical support for the City’s EPA‐mandated  pretreatment program, a required compliance element of the Water Reclamation Facility (WRF) discharge  permit.  The COB intends to select a single engineering consultant pursuant to Sec. 18‐8‐204 Montana Code  Annotated (MCA),  to perform technical services on an “on‐call” basis over a period not to exceed three‐years as  program support needs or pretreatment projects arise and funding is available. Professional on‐call services for  the pretreatment program over this period generally include, but are not necessarily limited to:   Assistance with overall pretreatment program compliance with 40 CFR Part 403 – General Pretreatment  Regulations for Existing and New Sources of Pollution (the “General Pretreatment Requirements”).   Assistance preparing Municipal Ordinance amendments and intergovernmental agreements to provide  proper legal authority to implement the General Pretreatment Regulations.   Evaluation and development of Local Limits to meet the general and specific prohibitions contained in  the General Pretreatment Regulations in order to protect the operable performance of the WRF, the  collection system, and any site‐specific standards of the COB wastewater utility.   Development and implementation of pretreatment operating procedures compliant with the minimum  General Pretreatment Regulations at 40 CFR Part 403.8, including the development of written standard  operating procedures and templates.   Assistance with preparation and maintenance of a list of non‐domestic and industrial users served by  the COB wastewater utility meeting the criteria of 40 CFR Part 403.3.   Assistance with and preparation of local pretreatment permits for industrial users determined to be  significant industrial users.   Assistance with significant industrial user facility inspections, preparation of inspection reports, and  enforcement action technical support.   Development and implementation of sampling and analysis plans necessary to comply with compliance  monitoring requirements of the General Pretreatment Regulations.    Compliance review of significant industrial user local pretreatment permittee periodic reports and  assistance with preparation of EPA annual pretreatment reports.   Assistance with correcting all corrective action items identified in the EPA Pretreatment Audit Report  dated September 5‐6, 2018.  SCOPE OF SERVICES  The general project types for which professional engineering services may become needed are described in the  previous section.  Specific services to be performed will vary and be specific to individual projects that arise over    Pretreatment Program Request for Qualifications   Page | 2        the (up to) three‐year term of engagement.  Below list represents an array of tasks that may become necessary  in the prosecution of work to deliver successful projects.  This list is not intended to be exhaustive, but generally  representative of activites that may be requested.     Task Order preparation: Project scoping, budget and schedule.   SAP Preparation and implementation.   Data analysis for compliance with Local Limits and individual significant industrial user local discharge  permits.   Preparation of significant industrial user local discharge permits.    Preparation of pretreatment standard operating guidelines.   Evaluation of overall pretreatment program compliance with maximum allowable headworks loading at  the WRF.   Technical assistance with pretreatment enforcement actions.   Preparation of industrial user inventory and maintenance of inventory list.   Assistance with corrective action items identified in EPA pretreatment audits.   Assistance with significant industrial user compliance inspections and preparation of compliance  reports.   Evaluation of municipal ordinances authorizing the pretreatment program, Local Limits, and draft  ordinance preparation.   Development of additional Local Limits for pollutants of concern.    SOQs must identify any elements of the anticipated scope of services that would not be provided by the prime  engineering consultant. Consultants may assemble teams; however, the COB shall give preference to those with  a proven track record of successful working history.  A task order based professional services agreement will be the contract form utilized with the selected  consultant.  The base agreement is attached to this RFQ packet as well as the task order template.  The term of  the base agreement will follow the City’s fiscal calendar (July 1 – June 30), will allow for annual renewals upon  mutual agreement, but will not exceed a total period of three years.  COB intends to negotiate individual task  orders for each project that arises over the on‐call term anticipated to exceed $5,000 in professional service  fees.  Projects or other requests for services less than $5,000 in anticipated fees will occur on a Time and  Materials basis subject to available funding.  PROPOSAL REQUIREMENTS  Consultants shall submit five copies of the proposal, and one electronic searchable PDF file, to the COB Clerk no  later than 5:00 pm on July 18, 2019, clearly marked “Pretreatment Program Professional Engineering On‐Call  Services Request for Qualifications.” Consultants must present their proposals in a neat and orderly fashion and  not exceed five double‐sided pages in length.  The SOQ cover page, team member resumes, and required  attachments do not count towards this page limit. Consultants shall secure pages by staples and shall not bind  nor include plastic or vinyl covers or dividers. Please note that the USPS does not deliver mail to the address  below. As such, consultants must ship or hand deliver their submittals. The COB will not consider late submittals.   City Clerk, City of Bozeman   121 N. Rouse Ave., Suite 200   Bozeman, MT  59715  Submittals shall, at a minimum, include the following items:   Company name, email, phone number, and project manager contact information;    Pretreatment Program Request for Qualifications   Page | 3         A narrative that describes the consultant’s specific qualifications and understanding of the services for  which the COB is requesting assistance;   A narrative that describes specific challenges associated with the required work and unique solutions  available to deliver successful projects;   An example project schedule that depicts the tasks typical of a project classification for which the COB is  requesting the consultant’s qualifications;   Information for the key members of the consultant team, including names, capacity, unique capabilities,  professional background, technical experience, and resumes; and   A completed and signed Non‐Discrimination Affirmation Form (Attachment A)   A marked‐up version of the base task order PSA with consultant’s requested revisions.  If no revisions  will be requested, a “no revision requested statement” to this effect shall be provided (Attachment B)  CONSULTANT SELECTION  A selection committee consisting of COB staff will choose, in its opinion, the most qualified consultant to provide  engineering on‐call services under this procurement action. The COB will evaluate the qualifications of  consultants pursuant to criteria listed in Sec. 18‐8‐204 MCA, including:     Consultants understanding of specific challenges and unique solutions available to deliver successful  stormwater program projects   The qualifications of professional personnel to be assigned to the project;   Capability to meet time and project budget requirements;   Location;   Present and projected workload;   Related experience on similar projects; and   Recent and current work for the agency.  The COB may decide to select a consultant directly upon review of RFQs received, or it may elect to perform a  round of interviews to aid in the determination.  Once a selection is made, the City and selected consultant will negotiate the final task‐order based PSA.  Note  that scope and fee for individual project task orders will be negotiated individually as projects arise over the on‐ call term.   If the COB is unable to negotiate a satisfactory contract with the initially selected consultant , it will formally  terminate negotiations with that consultant and choose another party to negotiate with per MCA 18‐8‐204. The  COB will continue this process until they reach an agreement or cancel the process.  ADDITIONAL INFORMATION AND CONDITIONS  Direct questions or requests for additional information to:      Mark DeWald    Pretreatment Program Coordinator   PO Box 1230   Bozeman, MT  59771 ‐1230   406‐582‐2925   mdewald@bozeman.net      Pretreatment Program Request for Qualifications   Page | 4        NON‐DISCRIMINATION POLICY  Discrimination in the performance of any contract awarded under this request for proposal on the basis of race,  color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender  identity or disability is prohibited.  This prohibition shall apply to the hiring and treatment of the awarded  entity’s employees and to all subcontracts. Every entity submitting under this request for proposal must sign and  return the attached affirmation statement with their bound response to this request for proposal.  SUGGESTED RESOURCES   EPA Pretreatment Audit Report dated September 5‐6, 2018 (available upon request)   City of Bozeman Pretreatment Program Technically Based Local Limits report dated August 29, 2016  (available upon request)   ATTACHMENTS   Attachment A: Non‐Discrimination Affirmation Form   Attachment B: Task Order Based PSA Form and Task Order Template (.docx file available upon request)       Pretreatment Program Request for Qualifications   Page | 5        ATTACHMENT A: NON‐DISCRIMINATION AFFIRMATION FORM             [name of entity proposing] hereby affirms it will not  discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of  actual or perceived sexual orientation, gender identity, or disability in the performance of work performed for  the City of Bozeman, if a contract is awarded to it, and also recognizes the eventual contract, if awarded, will  contain a provision prohibiting discrimination as described above and that this prohibition shall apply to the  hiring and treatment of the        [name of entity proposing] employees  and to all subcontracts it enters into in the performance of the agreement with the City of Bozeman.      Signature of Proposer:              Person authorized to sign on behalf of the proposer       Pretreatment Program Request for Qualifications   Page | 6        ATTACHMENT B: TASK ORDER BASED PSA FORM AND TASK ORDER TEMPLATE    Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 1 of 11 PROFESSIONAL SERVICES MASTER TASK ORDER AGREEMENT THIS AGREEMENT is made and entered into this [INSERT DAY] of [INSERT MONTH], [INSERT YEAR], by and between the CITY OF BOZEMAN, MONTANA, a self- governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771-1230, hereinafter referred to as “City,” and, [Insert Engineer Name/Address], hereinafter referred to as “Contractor.” In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows: 1. Purpose: City agrees to enter into this agreement with Contractor to provide a range of professional and technical services related to the City of Bozeman WRF Pretreatment Program on as as-needed and as-requested basis. 2. Term/Effective Date: This Agreement is effective upon the date of its execution and will expire on June 30th, 2020 unless extended or terminated as specifically provided for within this Agreement. 3. Scope of Work: Contractor will perform the work and provide professional services in accordance with the specific services and corresponding cost and schedule as mutually agreed upon by City and Contractor and included in each individual Task Order executed under the authority of this Agreement. Task Orders will not be issued for requested services anticipated to not exceed $5,000; these services will be payable and invoiced on a Time and Materials Basis. Task Orders will be issued for requested services with a cost anticipated to exceed $5,000. Task Orders shall be in a format similar to EXHIBIT A, attached and made part of this Agreement. For conflicts between this Agreement and the Scope of Services, unless specifically provided otherwise, the Agreement governs. 4. Payment: The terms of compensation to Contractor shall be agreed upon and included in each Task Order for requested services anticipated to exceed $5,000. Requested services anticipated to not exceed $5,000 will be payable and invoiced on a Time and Materials Basis. Billing rates for Time and Materials based services are contained in EXHIBIT B, attached and made part of this agreement. These billing rates apply to Time and Materials services rendered during City fiscal Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 2 of 11 year 2020, beginning July 1, 2019. Time and Materials billing rates may be amended during subsequent City fiscal years should this Agreement be extended as specifically provided for herein. City agrees to pay Contractor the amount specified in the individually negotiated Task Orders. Time and Materials based services and approved Task Orders will be paid from the pretreatment program professional services budget up to the budget amount approved in any City fiscal year for which the Agreement applies. Any alteration or deviation from the described services contained in an approved Task Order that involves additional costs above the agreed Task Order amount will be performed by Contractor after written request by the City, and will become an additional charge over and above the amount listed in the Task Order. The City must agree in writing upon any additional charges. 5. Contractor’s Representations: To induce City to enter into this Agreement, Contractor makes the following representations: a. For each individual Task Order, Contractor will familiarized itself with the nature and extent of the assignment, and with all local conditions and federal, state and local laws, ordinances, rules, and regulations that in any manner may affect cost, progress or performance of the Scope of Services and will provide a mutually agreeable Scope of Services for each Task Order. b. Contractor represents to City that it has the experience and ability to perform the services required by this Agreement; that it will perform said services in a professional, competent and timely manner and with diligence and skill ordinarily used by member in the same profession practicing at the same time and in the same locality; that it has the power to enter into and perform this Agreement and grant the rights granted in it; and that its performance of this Agreement shall not infringe upon or violate the rights of any third party, whether rights of copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal, state and municipal laws. The City will not determine or exercise control as to general procedures or formats necessary to have these services meet this standard of care. 6. Independent Contractor Status/Labor Relations: The parties agree that Contractor is an independent contractor for purposes of this Agreement and is not to be considered an employee of the City for any purpose. Contractor is not subject to the terms and provisions of the City’s personnel policies handbook and may not be considered a City employee for workers’ compensation or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in any dealings between Contractor and any third parties. Contractor shall comply with the applicable requirements of the Workers’ Compensation Act, Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71, MCA. Contractor shall maintain workers’ compensation coverage for all members and employees of Contractor’s business, except for those members who are exempted by law. Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 3 of 11 Contractor shall furnish the City with copies showing one of the following: (1) a binder for workers’ compensation coverage by an insurer licensed and authorized to provide workers’ compensation insurance in the State of Montana; or (2) proof of exemption from workers’ compensation granted by law for independent contractors. Contractor shall indemnify, and hold the City harmless from any and all claims, demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in connection with any labor problems or disputes or any delays or stoppages of work associated with such problems or disputes. 7. Indemnity/Waiver of Claims/Insurance: For other than professional services rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and hold harmless the City, its agents, representatives, employees, and officers (collectively referred to for purposes of this Section as the City) from and against any and all claims, demands, actions, fees and costs (including attorney’s fees and the costs and fees of and expert witness and consultants), losses, expenses, liabilities (including liability where activity is inherently or intrinsically dangerous) or damages of whatever kind or nature connected therewith and without limit and without regard to the cause or causes thereof or the negligence of any party or parties that may be asserted against, recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or in any way related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; (ii) any negligent, reckless, or intentional misconduct of any of the Contractor’s agents; For the professional services rendered, to the fullest extent permitted by law, Contractor agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and expenses, including reasonable defense attorney fees, to the extent caused by the negligence or willful misconduct of the Contractor or Contractor’s agents or employees. Defense obligation under this indemnity paragraph means only the reimbursement of reasonable defense costs to the proportionate extent of the Contractor’s actual liability obligation hereunder. Such obligations shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity that would otherwise exist. The indemnification obligations of this Section must not be construed to negate, abridge, or reduce any common-law or statutory rights of the indemnitee(s) which would otherwise exist as to such indemnitee(s). Contractor’s indemnity under this Section shall be without regard to and without any right to contribution from any insurance maintained by City. Should any indemnitee described herein be required to bring an action against the Contractor to assert its right to defense or indemnification under this Agreement or under the Contractor’s Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 4 of 11 applicable insurance policies required below the indemnitee shall be entitled to recover reasonable costs and attorney fees incurred in asserting its right to indemnification or defense but only if a court of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or was obligated to indemnify the indemnitee for a claim(s) or any portion(s) thereof. In the event of an action filed against City resulting from the City’s performance under this Agreement, the City may elect to represent itself and incur all costs and expenses of suit. Contractor also waives any and all claims and recourse against the City or its officers, agents or employees, including the right of contribution for loss or damage to person or property arising from, growing out of, or in any way connected with or incident to the performance of this Agreement except “responsibility for his own fraud, for willful injury to the person or property of another, or for violation of law, whether willful or negligent” as per 28-2-702, MCA or caused by the “negligence, recklessness, or intentional misconduct” of the City or the City’s officers, employees, or agents as per 28-2-2111 MCA. These obligations shall survive termination of this Agreement and the services performed hereunder. In addition to and independent from the above, Contractor shall at Contractor’s expense secure insurance coverage through an insurance company or companies duly licensed and authorized to conduct insurance business in Montana which insures the liabilities and obligations specifically assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion for liabilities specifically assumed by the Contractor in subsection (a) of this Section. The insurance shall cover and apply to all claims, demands, suits, damages, losses, and expenses that may be asserted or claimed against, recovered from, or suffered by the City without limit and without regard to the cause therefore and which is acceptable to the City and Contractor shall furnish to the City an accompanying certificate of insurance and accompanying endorsements in amounts not less than as follows:  Workers’ Compensation – statutory;  Employers’ Liability - $1,000,000 per occurrence and annual aggregate;  Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;  Automobile Liability - $1,000,000 property damage/bodily injury; $1,000,000 annual aggregate; and Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 5 of 11  Professional Errors & Ommissions Liability - $1,000,000 per claim and aggregate each occurence. The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers, agents, and employees, shall be endorsed as an additional or named insured on a primary non- contributory basis on both the Commercial General and Automobile Liability policies. The insurance and required endorsements must be in a form suitable to City and shall include no less than a thirty (30) day notice of cancellation or non-renewal. The City must approve all insurance coverage and endorsements prior to the Contractor commencing work. Contractor shall notify City within two (2) business days of Contractor’s receipt of notice that any required insurance coverage will be terminated or Contractor’s decision to terminate any required insurance coverage for any reason. The City must approve all insurance coverage and endorsements prior to the Contractor commencing work. 8. Termination for Contractor’s Fault: a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails to perform any of its obligations under this Agreement, or otherwise breaches any terms or conditions of this Agreement, the City may, by written notice, terminate this Agreement or any individual Task Order under this Agreement and the Contractor’s right to proceed with all or any part of the work (“Termination Notice Due to Contractor’s Fault”). The City may then take over the work and complete it, either with its own resources or by re-letting the contract to any other third party. b. In the event of a termination pursuant to this Section 8, Contractor shall be entitled to payment only for those services Contractor actually rendered. c. Any termination provided for by this Section 8 shall be in addition to any other remedies to which the City may be entitled under the law or at equity. d. In the event of termination under this Section 8, Contractor shall, under no circumstances, be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have arisen, as a result of the termination. 9. Termination for City’s Convenience: Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 6 of 11 a. Should conditions arise which, in the sole opinion and discretion of the City, make it advisable to the City to cease performance under this Agreement; the City may terminate this Agreement or any Task Order under this Agreement by written notice to Contractor (“Notice of Termination for City’s Convenience”). The termination shall be effective in the manner specified in the Notice of Termination for City’s Convenience and shall be without prejudice to any claims that the City may otherwise have against Contractor. b. Upon receipt of the Notice of Termination for City’s Convenience, unless otherwise directed in the Notice, the Contractor shall immediately cease performance under this Agreement or any Task Order under this Agreement and make every reasonable effort to refrain from continuing work, incurring additional expenses or costs under this Agreement or any Task Order under this Agreement and shall immediately cancel all existing orders or contracts upon terms satisfactory to the City. Contractor shall do only such work as may be necessary to preserve, protect, and maintain work already completed or immediately in progress. c. In the event of a termination pursuant to this Section 13, Contractor is entitled to payment only for those services Contractor actually rendered on or before the receipt of the Notice of Termination for City’s Convenience. d. The compensation described in Section 13(c) is the sole compensation due to Contractor for its performance of this Agreement. Contractor shall, under no circumstances, be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have arisen, as a result of the termination. 10. Limitation on Contractor’s Damages; Time for Asserting Claim: a. In the event of a claim for damages by Contractor under this Agreement, Contractor’s damages shall be limited to contract damages and Contractor hereby expressly waives any right to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature or kind. b. In the event Contractor wants to assert a claim for damages of any kind or nature, Contractor shall provide City with written notice of its claim, the facts and circumstances surrounding and giving rise to the claim, and the total amount of damages sought by the claim, within ten (10) days of the facts and circumstances giving rise to the Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 7 of 11 claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights to assert such claim. 11. Representatives: a. City’s Representative: The City’s Representative for the purpose of this Agreement shall be Brian Heaston, PE or such other individual as City shall designate in writing. Whenever approval or authorization from or communication or submission to City is required by this Agreement, such communication or submission shall be directed to Brian Heaston as the City’s Representative and approvals or authorizations shall be issued only by such Representative; provided, however, that in exigent circumstances when City’s Representative is not available, Contractor may direct its communication or submission to other designated City personnel or agents as listed above and may receive approvals or authorization from such persons. b. Contractor’s Representative: The Contractor’s Representative for the purpose of this Agreement shall be [INSERT CONTRACTOR REPRESENTATIVE] or such other individual as Contractor shall designate in writing. Whenever direction to or communication with Contractor is required by this Agreement, such direction or communication shall be directed to Contractor’s Representative; provided, however, that in exigent circumstances when Contractor’s Representative is not available, City may direct its direction or communication to other designated Contractor personnel or agents. 12. Permits: Contractor shall provide all notices, comply with all applicable laws, ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City of Bozeman business license, and inspections from applicable governmental authorities, and pay all fees and charges in connection therewith. 13 Laws and Regulations: Contractor shall comply fully with all applicable state and federal laws, regulations, and municipal ordinances including, but not limited to, all workers’ compensation laws, all environmental laws including, but not limited to, the generation and disposal of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County, and State building and electrical codes, the Americans with Disabilities Act, and all non- discrimination, affirmative action, and utilization of minority and small business statutes and regulations. Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 8 of 11 14. Nondiscrimination: The Contractor will have a policy to provide equal employment opportunity in accordance with all applicable state and federal anti-discrimination laws, regulations, and contracts. The Contractor will not refuse employment to a person, bar a person from employment, or discriminate against a person in compensation or in a term, condition, or privilege of employment because of race, color, religion, creed, political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental disability, except when the reasonable demands of the position require an age, physical or mental disability, marital status or sex distinction. The Contractor shall be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all regulations promulgated thereunder. The Contractor shall require these nondiscrimination terms of its sub-Contractors providing services under this agreement. 15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor shall not permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs, by any employee or agent engaged in services to the City under this Agreement while on City property or in the performance of any activities under this Agreement. Contractor acknowledges it is aware of and shall comply with its responsibilities and obligations under the U.S. Department of Transportation (DOT) regulations governing anti-drug and alcohol misuse prevention plans and related testing. City shall have the right to request proof of such compliance and Contractor shall be obligated to furnish such proof. The Contractor shall be responsible for instructing and training the Contractor's employees and agents in proper and specified work methods and procedures. The Contractor shall provide continuous inspection and supervision of the work performed. The Contractor is responsible for instructing his employees and agents in safe work practices. 16. Modification and Assignability: This Agreement may not be enlarged, modified or altered except by written agreement signed by both parties hereto. The Contractor may not subcontract or assign Contractor’s rights, including the right to compensation or duties arising hereunder, without the prior written consent of City. Any subcontractor or assignee will be bound by all of the terms and conditions of this Agreement. 17. Reports/Accountability/Public Information: Contractor agrees to develop and/or provide documentation as requested by the City demonstrating Contractor’s compliance with the requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons authorized by the City to inspect and copy its books and records for the purpose of verifying that the reimbursement of monies distributed to Contractor pursuant to this Agreement was used in compliance with this Agreement and all applicable provisions of federal, state, and local law. The Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 9 of 11 Contractor shall not issue any statements, releases or information for public dissemination without prior approval of the City. 18. Non-Waiver: A waiver by either party any default or breach by the other party of any terms or conditions of this Agreement does not limit the other party’s right to enforce such term or conditions or to pursue any available legal or equitable rights in the event of any subsequent default or breach. 19. Attorney’s Fees and Costs: That in the event it becomes necessary for either Party of this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement or to give any notice required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel to include City Attorney. 20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all appropriate employee withholdings. 21. Dispute Resolution: a. Any claim, controversy, or dispute between the parties, their agents, employees, or representatives shall be resolved first by negotiation between senior-level personnel from each party duly authorized to execute settlement agreements. Upon mutual agreement of the parties, the parties may invite an independent, disinterested mediator to assist in the negotiated settlement discussions. b. If the parties are unable to resolve the dispute within thirty (30) days from the date the dispute was first raised, then such dispute may only be resolved in a court of competent jurisdiction in compliance with the Applicable Law provisions of this Agreement. 22. Survival: Contractor’s indemnification shall survive the termination or expiration of this Agreement for the maximum period allowed under applicable law. 23. Headings: The headings used in this Agreement are for convenience only and are not be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to which they refer. 24. Severability: If any portion of this Agreement is held to be void or unenforceable, the balance thereof shall continue in effect. Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 10 of 11 25. Applicable Law: The parties agree that this Agreement is governed in all respects by the laws of the State of Montana. 26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs, legal representatives, successors, and assigns of the parties. 27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party. 28. Counterparts: This Agreement may be executed in counterparts, which together constitute one instrument. 29. Integration: This Agreement and all Exhibits attached hereto constitute the entire agreement of the parties. Covenants or representations not contained therein or made a part thereof by reference, are not binding upon the parties. There are no understandings between the parties other than as set forth in this Agreement. All communications, either verbal or written, made prior to the date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of this Agreement by reference. 30. Extensions: this Agreement may, upon mutual written agreement of the Parties, be extended for a period of one fiscal year. In no case, however, may this Agreement run longer than June 30, 2022. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** Professional Services Master Task Order Agreement for WRF Pretreatment Program On-Call Engineering Services Page 11 of 11 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN, MONTANA ____________________________________ CONTRACTOR (Type Name Above) By________________________________ By__________________________________ Andrea Surratt, City Manager Print Name: Print Title: ____________________________ APPROVED AS TO FORM: By_______________________________ Greg Sullivan, Bozeman City Attorney Exhibit A to Professional Services Master Task Order Agreement TASK ORDER NUMBER Issued under the authority of Professional Services Agreement between the City of Bozeman and [Insert Engineer Name]: to provide a range of professional and technical services related to the City of Bozeman WRF Pretreatment Program on as as-needed and as-requested basis. This Task Order is dated , 20 between City of Bozeman (City) and [Insert Engineer Name] (Contractor). The following representatives have been designated for the work performed under this Task Order: City: Contractor: SCOPE OF WORK: (attach additional sheet(s) as required) (insert scope or reference Attachment 1 – Scope of Services) COMPENSATION: (revise the following as necessary) Contractor shall be reimbursed on a (Lump Sum, T&M, Percent of Completion, etc.) basis. Contractor shall invoice no more often than monthly for services provided in the prior month. The provisions of the Professional Services Master Task Order Agreement and any Special Terms and Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this Task Order: City of Bozeman Contractor By: By: Title: Title: Date: Date: Fed. ID. No.