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Home My WebLink About07-01-19 City Commission Packet Materials - C9. TO MID20-001 with Sanderson Stewart for the Aspen Street Design Project Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: David Fine, Urban Renewal Program Manager SUBJECT: Sanderson Stewart Term Contract Task Order MID2020-001 for Aspen Street Design Services MEETING DATE: July 1, 2019 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to Sign Task Order MID2020-001 TERM CONTRACT BACKGROUND: Following a competitive RFQ process, a team led by Sanderson Stewart, also including A&E Architects, DCI Engineers, Walker Consultants, and CTC Technology and Energy, was awarded a term contract for urban renewal district professional services on October 22, 2018. TASK ORDER BACKGROUND: The Midtown Urban Renewal Plan calls for the creation of a festival street on Aspen St. This unique one block street (Aspen St., between 5th Ave. and 7th Ave.) holds potential as the gateway from the N. 7th Corridor to the soon-to-be enhanced BMX Park. With a great view of the park, the Bridger Range and the Gallatin County Fairgrounds, and with a cluster of four restaurants and bars, the area offers a pedestrian and cycling draw unlike any other part of the corridor. This item includes final engineering design of the Aspen Festival Street and its integration with the Aspen Crossing Project. Sanderson Stewart worked with the Midtown Urban Renewal Board (the “Board”) and the City Engineering Department to create a conceptual cross section of the Festival Street. This task order includes fully engineered design of the approved concept. The Board plans to request funding for construction of the Festival Street in in their FY2021 budget for construction in summer 2020. FISCAL EFFECTS: The City Commission approved funding for full engineering design services for this project in the Fiscal Year 2020 Work Plan and Budget for the Midtown Urban Renewal District. Sanderson Stewart will bill for its services on a lump sum basis with a project total of $59,830. 70 ATTACHMENTS: • Task Order MID 2020-001 for Aspen Street Design Services • Aspen Street “Festival Street” conceptual design LINKS • Midtown Urban Renewal District Work Plan and Budget for FY 2020 71 City of Bozeman Urban Renewal District Term Contract Task Order Number #MID20-001 PROJECT: Aspen Street Design Services Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services. This Task Order is dated July 1, 2019 between the City of Bozeman Economic Development Department and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this Task Order: City: David Fine, Urban Renewal Program Manager Contractor: Danielle Scharf, Sanderson Stewart SCOPE OF WORK: The scope for this task order is detailed in the attached City of Bozeman Urban Renewal District Scope of Work – Task Order Number MID20-001. COMPENSATION: Sanderson Stewart will bill for its services on a lump sum basis with a project total of $59,830.00. Sanderson Stewart shall submit invoices to the City of Bozeman for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. The provisions of the Professional Services Agreement shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozeman Sanderson Stewart Andrea Surratt, City Manager Danielle Scharf, Principal 72 Midtown and Downtown Urban Renewal Districts Scope of Work – Task Order No. MID20-001 Aspen Street Design Services 6/17/19 Sanderson Stewart is pleased to provide this scope of work for design services for street and utility improvements on Aspen Street from 5th Avenue to 7th Avenue. This work is to be done as a part of the Urban Renewal District term contract for architectural and engineering services. We understand the project generally includes construction of a new festival street on Aspen Street from 5th Avenue to 7th Avenue. The project will include major intersection improvements at 5th Avenue, minor intersection improvements at 7th Avenue and all of the festival street design features included in the concept design approved by the Midtown Board on February 12, 2019. It will also include upgrading the existing 4- inch water main to a new 8-inch water main along the same length. A detailed list of assumptions and scope of services for the project are outlined below. Scope of Work: Phase 1 – Project Initiation This phase of the project will include project initiation and planning tasks, including scoping, contract preparation, and meetings with the City of Bozeman. All project management tasks and client meetings beyond project initiation will be allocated to the remaining project phases. Phase 2 – Preliminary Design Design tasks for this phase of the project will include layout of the street and utility improvements in plan view, including the new festival street, intersection improvements, water and storm drain, sidewalks, streetscape and ADA accommodations. Plans will include plan/profile sheets (streets and utilities), cross- sections, typical sections, lighting, landscape, details, and signing and striping plans (as needed). Public and private utilities will be shown for coordination and identification of conflicts. This phase of the project will include the following tasks: • Project management, client and stakeholder meetings (assume up to 4 meetings) • Major intersection improvements at Aspen Street and 5th Avenue, consisting of a raised concrete intersection tying into the previously designed back-in angle parking on 5th Avenue. Crosswalks and ADA accessible curb ramps will be included in the design of intersection improvements. • Minor intersection improvements at Aspen Street and 7th Avenue, consisting primarily of the curb radii on the east side 7th Avenue. Crosswalks and ADA accessible curb ramps will be included in the design of intersection improvements. • Other design elements include: o Midblock crosswalk o Pervious pavers in parking and boulevard areas 73 o Lighting design including luminaires and string lights, including one new electrical service for all lighting improvements o Streetscape and irrigation design, including one new irrigation service for all landscape improvements o Street furnishings, bike racks and gateway features • Storm drain analysis and report • Coordination with public and private utilities as needed for completion of the design • Internal QC review • It has been assumed that the improvements will be constructed within the existing 60-foot right-of- way. If additional right-of-way is needed or alternative street sections will be considered, this scope of work will need to be modified. Sanderson Stewart will prepare special provisions and a specifications manual including the templates for bid documents. The engineer’s opinion of probable cost will also be provided with this review submittal. All of the above information will be compiled into a set of plans, specifications and opinion of probable cost (PS&E) for review by the City of Bozeman. Phase 3 – Final Design Sanderson Stewart will address all review comments received from the City of Bozeman and prepare final plans, specifications and engineer’s opinion of probable cost. The final deliverable will include electronic copies of all submittal documents, as well as up to six hard copies. This phase of the project will include the following tasks: • Project management, client and stakeholder meetings (assume up to 2 meetings) • Address City of Bozeman review comments on all PS&E submittals • Compile final PS&E submittal • Internal QC review Exclusions The following items are not expected to be needed for this project and are therefore specifically excluded from this scope of work: • Topographic Survey (completed under separate task order) • Geotechnical Analysis (completed under separate task order) • Concept Design (completed under separate task order) • Traffic analysis or design of other traffic control improvements • Stormwater Pollution Prevention Plan (SWPPP) permit • Right-of-way coordination • Business Improvement District formation • Wetland permitting and mitigation • Erosion control plans • Construction administration, bidding and inspection services • Construction staking If needed, these items will be added as a separate task order or contract amendment. 74 Fees and Billing Arrangements: Phase Fee 1. Project Initiation $1,350 2. Preliminary Design $42,830 3. Final Design $15,650 Total $59,830 Sanderson Stewart will bill for its services on a lump sum basis with a project total of $59,830. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. Project Schedule: The anticipated schedule for this project consists of the final design deliverable within 3 months of notice to proceed. 75 Aspen Festival Street Concept Plan Decorative Concrete Pavers within the Boulevard Concrete Pavers within the Parking Lane Street Lights and Festival Lights Monument and Gateway Enhanced Crosswalk Trees in Expanded Tree Grates Mid Block Crossing Coordinated Street Furnishings Raised Crossing and Street Focal Point WEST ASPEN STREETNORTH 7TH AVENUENORTH 5TH AVENUE76 Aspen Festival Street Pervious Brick Paver Precedent 77 Aspen Festival Street GROUND : Texture, Defining78 Aspen Festival Street WALLS : Interest, Movement CASTRO VALLEY BOULEVARD Built Gateway / Bench 79 Aspen Festival Street CEILING : Enclosure80 Aspen Festival Street CASE STUDY: Cherry Creek Filmore Plaza, Denver, CO81