HomeMy WebLinkAbout07-01-19 City Commission Packet Materials - C5. NOA to Tri State Truck & Equipment for Purchase of a 2020 Tandem Axle Truck
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Alex Nordquest, City Forester
Kevin Handelin, Superintendent of Solid Waste Division
SUBJECT: Award bid for the purchase of a 2020 Tandem Axle Truck with Grapple and
dump box
MEETING DATE: July 1, 2019
AGENDA ITEM TYPE: Consent
RECOMMENTATION: Award bid to Tri State Truck & Equipment Inc.(low bidder) for the
purchase of a 2020 Tandem Axle Truck with Grapple and Dump Box in
the amount of $207,280.
BACKGROUND: The approved FY19 CIP for the Tree Maintenance District identified the need
for project FOR11, Log Loader & Truck, in the amount of $105,000. Also, the approved FY19 CIP for
the Solid Waste Division identified a need for project SW46, Grapple Truck, in the amount of
$200,000. Our two Divisions realized that we shared the need for the similar type of equipment and
neither of us would require full 40 hour use per week of it. Upon further communication we realized
that we could share the use of the grapple truck. This grapple truck is paramount in the operation of the
Forestry Division. It would allow Forestry personal to remove tree debris safely within the City. The
Solid Waste Division will be using this truck to remove bulky items, brush piles and encampment
cleanups. Currently we manually remove bulky items and it is always challenging to perform
encampment cleanups safely.
We did receive a total of three bids and Tri State Truck was the low bidder.
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ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This equipment will be paid from Forestry and the Solid Waste Division
enterprise fund.
Respectfully submitted,
_________________________________
Alex Nordquest, City Forester
_________________________________
Kevin Handelin, Superintendent of Solid Waste Division
Attachments: none
Report compiled on June 20, 2019
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NOTICE OF AWARD
Dated: July 1, 2019
TO: Tri State Truck & Equipment, Inc.
ADDRESS: PO Box 1298, Billings, MT 59103
PROJECT: Equipment Purchase
CONTRACT FOR: One (1) 2020 Tandem Axle Truck with Grapple and Dump Box.
You are notified that your Bid opened on May 15, 2019 for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for the: 2020 Tandem Axle Truck with Grapple and
Dump Box. The Contract Price of your Contract is: Two Hundred Seven Thousand, Two Hundred Eighty Dollars
($207,280.00).
A copy of each of the proposed Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award,
that is, by July 16, 2019.
1. You must deliver to the OWNER Two (2) fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to
Bidders (Article 20), and the General Conditions (paragraph 5.01).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in the General
Conditions (Article 5) and Supplementary Conditions (paragraphs SC-5.04 and SC-5.06).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to
annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of
the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
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