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HomeMy WebLinkAbout06-24-19 City Commission Packet Materials - C4. Notice of Award for the Bozeman Sourdough Water Transmission Main Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Bob Murray, Project Engineer Shawn Kohtz, City Engineer SUBJECT: Bozeman Sourdough Water Transmission Main 2019 – Notice of Award MEETING DATE: June 24th, 2019 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to COP Construction, LLC for the Total Base Bid in the amount of $1,946,581.00, and final contract documents once received. BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. The project is the first half of the Sourdough Transmission Main. This main will provide the needed redundancy for supply from the plant to town. Currently there is only on supply line from the water treatment plant to the Sourdough Storage Reservoir. If something were to happen to this main, the plant would not be able to supply water to town until repairs are made. The other half will be completed under a future CIP item. This main will also provide necessary hydraulic improvements to allow the entire volume of the new storage reservoir to be utilized. The existing transmission main has a high point at the Nash/Sourdough intersection that will not allow the new tank to be drained, or the full working volume to be utilized. The route of this new main will not have that high point. Bids for the above-referenced project were opened on June 4th, 2019 with 5 bids being submitted. The low bid was submitted by COP Construction, LLC in the amount of $1,946,581.00. The project is funded in the Capital Improvement Plan (CIP) under WIF39 at $3,100,000.00 ($2,790,000.00 in Water Impact Fee funds and $310,000.00 in Water Utility funds). The Notice of Award, Award Recommendation from our consultant, and Bid Tabulation are attached. UNRESOLVED ISSUES: None ALTERNATIVES: Disapprove 15 FISCAL EFFECTS: The project will be paid from the Water Impact Fee Fund and the Water Utility Fund. Attachments: Notice of Award, Award Recommendation, Bid Tabulation Report compiled on: 6/10/19 16 HELENA, MTKALISPELL, MTBOZEMAN, MTCIVIL ENGINEERING | TRANSPORTATION | PLANNING | SURVEYINGROBERT PECCIA & ASSOCIATESJune 7th, 2019Bob Murray - City EngineerCity ofBozeman Public Works20 East Olive, P.O. Box 1239Bozeman,MT 59771Subject: Bozeman Sourdough Water Transmission Main -2019Recommendation of Award for ConstructionDear Mr. Murray,Bids for the Bozeman Sourdough Water Transmission Main - 2019 project were received andopened on June 4th, 2019. We have reviewed those bids and are furnishing the accompanyingCertified Bid Tabulations. We have also conducted an engineering check of the bids forconformance to the Contract Document requirements, including the following:Mathematical verification of the bid amounts, extensions, and totals. Anymathematical errors are shown or noted on the Bid Tabulations.Acknowledgement of receipt of Addenda #1.• Review of bid forms from the apparent low bidder for proper signature andacknowledgments. No irregularities were noted in the low bid.Low bidder included his Montana Contractor's license number and the requiredexecuted certifications in the Official Bid Proposal including a signed Non-Discrimination Affirmation Form.Review of bid bond from the low bidder. Bid bond appears proper and duly executed.Contractor background and experience: RPA has worked with COP Construction,LLC on a couple water and sewer projects in the past few years and they did asatisfactory job. We have checked COP Construction's references and those thatresponded were very satisfied with COP'S performance. See the attached ReferenceChecks write-up for more information.Based on our review of the Bidder's documentation and references checks, we recommendaward of the construction contract to the following Contractor, contingent on review and/orconcurrence from the City Attorney:Helena3147 Saddle DriveP.O. Box 5653Helena.MT 59601Tele: 406.447.5000Fax: 406.447.5036www.rpa-hln.comPlanning and Design For Future Generations17 COP Construction, LLCP.O. Box 20913Billings, MT 59104Phone: (406)656-4632Email: eallen@copconstruction.comMontana Contractor's Registration #: 55440Bid Amount: $1,946,581.00Also enclosed is the following:1. A copy of the Official Bid Proposal from the Contractor.We will return the original official bid forms on our next trip to Bozeman. Please feel free tocontact me at (406) 439-3 108 with any questions.Sincerely,ROBERT PECCIA AND ASSOCIATES^^^V-,Chris Hayes, P.E.Project ManagerEnclosuresF:\water\ 14702 - City ofBozeman\Bozeman Sourdough Water Transmission Main - 2018\Bid Phase\Recommendation ofAward, doc218 .^»l*Im^m^mt%'»^.,.s.^ .^II:m^msS?gsoiIIg5o.n-^CQtya^;8^sliils$.^5?.§§1IIy^I-a.h-SS8Sm^ -^ COIiII1^IsIs\?I sIII•aII'ff,rs 1^IllI 3 11s•g ~ E|£^ liIilyIcII=11iIIyI ^alIII11uIIsID^.1ig^-.llII•)-St2iui§iyIIIllgg S S S 8S§ g§g|n ° B ° °-lairt" to" co ro Q~ Q~ f^.' 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Box 20913, 242 S. 64th St. WestBillings, MT 59104DATE:6/10/2019PROJECT:Bozeman Sourdough Water Transmission Main -2019PROJECT NO:14702PROJECT DESCRIPTION:The proposed work consists of construction of a new 48" Dl water transmission main off of SourdoughRoad and Nash Road. This project includes construction of approximately 2,813 feet of 48" and 52 feetof 30" buried Dl water piping, water valves, blow offs and related improvements.I1The Owner has considered the Bid submitted by you for the above-described work in response to itsInvitation to Bid dated June 4th, 2019 and Instructions to Bidders.You are hereby notified that your Bid has been accepted for:jBozeman Sourdough Water Transmission Main - 2019In the amount of $•I...... -i1,946,581.00You are required by the Instructions to Bidders to execute the Agreement and furnish the required Contractor'sPerformance Bond, Payment Bond, and Certificates of Insurance withinlO calendar days from the date of thisNotice to you.If you fail to execute said Agreement and to furnish said bonds and proof of insurance within 10 days from the date ofthis Notice, the Owner will be entitled to consider all your rights arising out of the Owner's acceptance of your Bid asabandoned and as a forfeiture of your Bid Bond.The Owner will be entitled to such other rights as may be grantedby law.You are required to return an acknowledged copy of this Notice of Award to the Owner.Dated thisday of June2019OWNER: city of BozemanBY:SIGNATUREPRINT OR Tl'PE NAMETITLEACCEPTANCE OF NOTICE OF AWARDReceipt of the above Notice of Award is hereby acknowledgedthis _ day of June _, 2019 _.CONTRACTOR:BY: __„SIGNATUREPRINT OR T<PE NAMETITLENotice of Award Page 1 of 1ROBERT PECCIA & ASSOCIATES copyright © 201121