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Home My WebLink About19- Amendment 1 to PSA - Sanderson Stewart - South 3rd Avenue and Graf Street Intersection Improvements A �Z w co.M FIRSTAMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR S 3rd Ave & Graf St Intersection Improvements dated December 17,2018, (the"Agreement") is made and entered into this day of c k�� , 2019, by and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street,Bozeman,Montana,with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as "City," SANDERSON STEWART,hereinafter referred to as"Contractor." In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged,the parties hereto agree to amend the Agreement as follows: 1. Extension of Term. Section 2 of the Agreement is extended until completion of construction services. 2. Scope of Services. Contractor will perform the work and provide the services in accordance with the Scope of Services attached hereto as Exhibit A and by this reference made a part hereof. 3. Payment. City agrees to pay Contractor the amount specified in the Scope of Services. Any alteration or deviation fiom the described services that involves additional costs above the Amendment amount will be performed by Contractor after written request by the City, and will become an additional charge over and above the amount listed in the Scope of Services. The City must agree in writing upon any additional charges. 4. Agreement still valid.All remaining terms and provisions of the Agreement remain valid. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** 1 st Amendment to Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements FY 2018—FY 2019 Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN,MONTANA SANDERSON STEWART By By Andrea Surratt, City Man ger Pri ame: Danielle Scha Title: Principal APPROVED AS TO FORM 4"�By Greg Su Ivan, Bozeman City Attorney 1st Amendment to Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements FY 2018—FY 2019 Page 2 of 2 SANDERSON (� STEWART ;E'47 Exhibit A— Scope of Services South 3rd Ave and Graf St Intersection Improvements Bidding and Construction Contract Administration 5/9/19 Sanderson Stewart is pleased to provide this scope of work for the South 3rd Avenue and Graf Street Intersection Improvements project. This phase of the project will consist of bidding services, construction contract administration and observation, and construction staking. A detailed scope of services for these tasks is outlined below. Phase 1-Project Initiation This phase of the project includes preparation of the scope of work and amendment. Phase 2—Construction/Contract Administration This phase of the project will consist of construction bidding services, contract administration and construction observation tasks,including the following: • Prepare bid advertisement • Contractor coordination throughout bidding,prepare up to two addenda if needed • Facilitate pre-bid meeting,prepare agenda and distribute minutes • Attend bid opening,prepare bid tabulation and recommendation of award letter • Process contract documents for a single contract (four copies) • Facilitate pre-construction meeting,prepare agenda and distribute minutes • Shop drawing review • Construction observation and documentation (assume observation for 8 hours each day and a 60-calendar day construction contract) • Respond to Contractor RFI's • Construction materials testing coordination and review • Process pay applications submitted by Contractor and any necessary work change directives, verify material quantities on all contractor pay requests • Process the Certificate of Substantial Completion, coordinate final inspection,prepare punch lists and verify completion • Prepare as-built (record) drawings • Prepare City of Bozeman close-out submittal • Conduct two-year warranty walkthrough,prepare punch list and verify completion Phase 3—Construction Staking This phase of the project consists of the construction layout, anticipated to include the following: • Stake demolition limits • Stake subgrade cuts for streets one time;25-foot spacing;2 to 3-foot offset from back of curb • Stake curb and gutter one time; 25-foot spacing, PC's, PT's, center of drive approaches, roundabout medians • Stake line and grade of multi-use path one time—2-foot offsets to edge • Stake back of curb at storm inlet relocations • Stake culvert ends at invert elevation • Stake infiltration pond and flowline of new ditch • Stake horizontal layout of curb ramps with vertical benchmark for grade one time • Stake signs one time • Stake signal poles and light poles one time • Layout striping one time The following items are not expected to be needed for this project and are therefore specifically excluded from this scope of work: • Material testing (By Contractor or City Term Contract) • SWPPP permitting and operation (By Contractor) Fees and Billing Arrangements: Phase Fee i 1. Project Initiation j $950 2. Construction/Contract Administration $63,250 3. Construction Staking $19,555 Total $83,755 Sanderson Stewart will bill for its services on a time and materials basis with a not to exceed amount of$83,755. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. Schedule The anticipated schedule for this project will be based on the anticipated 60-calendar day construction contract. SANDERSONtiz.R S 3rd & Graf Intersection Improvements - �� f [I' WA RI T Bidding and Construction Administration Plan Name:South 3rd&Graf Intersection Improvements-Bidding and Construction Administration Phase:Project Initiation Task:Project scoping Senior Engineer 2.00 1 340. 00 Senior Professional Land Surveyor 1.00 130.00 Task:Project planning Project Administrator 2.00 140.00 Senior Engineer 2.00 340.00 Subtotal 950.00 Expenses 0.00 Total for Project Initiation 7.00 1 950.00 Phase:Construction/Contract Admin Task:PM&coordination Project Administrator I 10.00I 700.00 Senior Engineer 40.001 1 6,800.00 Task: Contractor bid assistance,addenda Project Engineer 8.00' 920.00 Senior Engineer 12.00I 2,040.00 Task:Pre-bid meeting,agenda&minutes _ Project Engineer 4.00 460.00 !Senior Engineer 2.00 340.00 Task:Bid opening,award,contracts i Project Administrator 2.00 140.00 Project Engineer 4.00 460.00 Senior Engineer a 2.00 340.00 Task:Pre-con meeting,agenda&minutes Project Engineer 4.00ii 460.00 Senior Engineer 2.001; 340.00 Staff Surveyor/Inspector 2.00� 190.00 Task:Shop drawing review Senior Engineer 8.00 1 1,360.00 Staff Surveyor/Inspector 4.00� 380.00 Task:Const inspection&documentation Senior Engineer 10.001 1,700.00 Staff Surveyor/Inspector 344.001 32,680.00 Task:Change orders/contract mods Senior Engineer 12.00 2,040.00 Staff Surveyor/Inspector 12.00 1 1,940.00 Task:Pay estimate review Project Administrator 8.00 560.00 Senior Engineer 8.00 1,360.00 Staff Surveyor/Inspector 4.00 380.00 Task:Substantial completion walk-thru&admin Senior Engineer 4.00 1 680.00 Page 1 of 3 Staff Surveyo 11 r/Inspector 2.001 190.001 Task:Final walk-thru&admin __. Senior Engineer 4.00� '680.00 Staff Surveyor/Inspector 2.00E 190.0Oi Task:Two-year warranty walk-thru&admin Senior Engineer 4.001 680.001 Staff Surveyor/Inspector 2.001 i 190.001 Task:As-builts Designer 8.001 720.001 I [Senior Engineer ; 2.00 340.001 Staff Surveyor/Inspector 4.00 380.001 Task:Project close-out Senior Engineer 4.00f 680.001 Staff Surveyor/Inspector 4.00 380.001 Subtotal 59,900.00' Expenses 500.00 Subconsultant(Marvin&Associates) ( 2,850.00`` Total for Construction/Contract Admin 542.00 63,250.00E Phase: Construction/Propety Staking Task:PM&coordination Senior Engineer 4.00 680.001 Senior Professional Land Surveyor 6.00 780.00 Task:Demolition limits Designer 1.50, E 135.00 Staff Surveyor/Inspector 8.00 76 0.00 Task:Subgrade [ . Designer ( 1.001 90.00j staff Surveyor/Inspector 16.00 1,520.00J Task:Storm drain features and pond Designer 1.50' 135.00 Staff Surveyor/Inspector 23.001 2,185.00E Task:Curb&Gutter Designer 2.001 180.00 Staff Surveyor/Inspector 40.0011 3,800.001 Task:ADA Ramps,Sidewalk,Trail Designer 2.001 1 180.001 Staff Surveyor/Inspector 32.00E I 3,040.001 Task:Additional Control/Misc Staking Designer E 1.00 90.00' E staff Surveyor/Inspector 8.001 1 760.00 Task:Lighting and Signals Designer 1.001 90.00 Staff Surveyor/Inspector 8.00 760.00 Task:Retaining Wall Designer 1.00 90.00 !Staff Surveyor/Inspector 8.001 760.00f Task:Striping _ Designer 2.00� 180.001 Staff Surveyor/Inspector 12.00' i 1,140.001 Task:Signage Page 2 of 3 Designer 2.00 180.00 Staff Surveyor/Inspector 16.00 1,520.00 Subtotal 19,055.00 Expenses 500.00 Total for Construction/Property Staking 196.00 19,555.00 Total for South 3rd&Graf Intersection Improvements-Bidding and Construction Administration 745.00I 83,755.00I Page 3 of 3 Graf Street & S 3rd Avenue Roundabout Lighting & HAWK Signal Construction Services Z p 5/7/2019 Marvin&Associates Manhours Labor Direct Total Construction Service Tasks Engr Tech Cost Costs Costs $130 $75 1 Project Administration & Scoping 3 0 $ 390.00 $ 10.00 $ 400.00 2 Contractor Coordination & Information 4 2 $ 670.00 $ - $ 670.00 3 Shop Drawing Reviews 4 0 $ 520.00 $ - $ 520.00 4 Final Inspection Coordination 2 0 $ 260.00 $ 10.00 $ 270.00 5 As-Constructed Plan Drawings 3 8 $ 990.00 $ - $ 990.00 Total Construction Services = 16 10 $ 2,830.00 $ 20.00 $ 2,850.00