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Home My WebLink About05-13-19 City Commission Minutes 7rc�J D��< Ar CC.1&' THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,May 13, 2019 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais: City Manager(CM)Andrea Surratt, City Attorney(CA)Greg Sullivan, City Clerk (CC) Robin Crough A. 06:00:00 PM (00:02:38)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:07 PM (00:02:45) Pledge of Allegiance and a Moment of Silence C. 06:00:50 PM (00:03:28)Changes to the Agenda There were no changes to the agenda. D. 06:00:55 PM (00:03:33) FYI • DM Mehl noted that Wednesday at 5:30 PM the Young Professionals Working Group will be meeting for the first time in the commission room. E. 06:01:44 PM (00:04:22)Commission Disclosures • Cr. Cunningham noted that for Action Item 2, he has been involved with Bozeman Health in the past, and there is no current conflict of interest. F. 06:02:18 PM (00:04:56)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) y a 2. Authorize the Mayor to Sign Modification Number Ito the Project Funding and Maintenance Agreement with the Montana Department of Transportation (MDT) for the Transportation Alternatives Program Project Involving Installation of Sidewalks Along North 7th Avenue Page 1 of 9 Bozeman City Commission Meeting Minutes,May 13,2019 Between Midwest Welding, North of Griffin Drive,to Nikles Drive and Wheat Drive(Kohtz) a 3. Authorize the City Manager to Sign a Grant Agreement with the Montana History Foundation for the Historic Photo Negative Scanning Project(Gonzalez) a 4. Authorize the City Manager to Sign a Notice of Award to Treasure State, Inc. for the 2019 Street Improvements Project,and Final Contract Documents Once Received (Gamradt) '. -'a 5. Authorize the City Manager to Sign a Notice of Award and Purchase Agreement with Normont Equipment for One (1) New 2019 Truck Mounted Spray Patch Unit(Vandelinder) 6. Authorize the City Manager to Sign a Professional Services Agreement with Navigate, LLC for Part Two of the Housing Action Plan (Olsen) ;.CP 7. Authorize the City Manager to Sign a Conditional Irrevocable Offer of Dedication with Black Dirt, LLC for Concurrent Construction of Infrastructure and Improvements for the Tschache Apartments Project, Located on Tschache Lane Near Rose Park(Russell)07,4- 8. Authorize the City Manager to Sign a Public Street and Utility Easement with William A. and Karen Ruh for the Ruh Building Project, Located at the Northwest Corner of 7th Avenue and Durston Road (Russell) ! a 9. Resolution 5050,Authorizing the City Manager to Sign the Promissory Note, Loan Agreement, and Draw Certificate with the Board of Investments of the State of Montana — INTERCAP LOAN, for Financing for Parks Projects GF206 and GF266 (Bronken Park Sidewalk and Story Mill Facility Upgrades) (Donald)7°3!; 06:02:29 PM (00:05:07)City Manager Overview CM Surratt provided the highlights of the consent agenda. 06:04:23 PM (00:07:01) Public Comment Mayor Andrus opened public comment. 06:04:31 PM (00:07:09)Kevin Thane, Public Comment Mr.Thane, Chair of the Community Affordable Housing Advisory Board, commented on the Navigate contract and the scope of work, and CAHAB's lack of participation.Speaking for himself,the scope is too limited, and CAHAB is limited to a support role. 06:07:03 PM (00:09:41)Motion and Vote to approve Consent Items 1-9 as submitted. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Page 2 of 9 Bozeman City Commission Meeting Minutes,May 13,2019 Commissioner- 1-Ho PomeroV: Approve Commissioner-Terry Cunningham: Approve G. 06:07:27 PM (00:10:05) Public Comment Mayor Andrus opened public comment. 06:08:11 PM (00:10:49)Jeff Ball, Public Comment Mr. Ball spoke of the water project at the base of Pete's Hill, and a concern if water will still be in ditch and not drawn up into the cemetery. 06:11:08 PM (00:13:46)Barbara Serbotka Public Comment Ms. Serbotka spoke regarding rezoning at the Knolls, and concerns with having a Memory Care Unit at the location. 06:14:36 PM (00:17:14)Paul Cronin Public Comment Mr. Cronin spoke regarding the rezoning at the Knolls, and concerns about noticing and the intent of the property. 06:16:49 PM (00:19:27)Margaret Serbotka, Public Comment Ms. Serbotka spoke of little communication from Bozeman Health and their intentions with the property.She is disappointed with the process. H. 06:18:10 PM (00:20:48) Mayoral Proclamation 1. Proclamation in Recognition of Police Week a Mayor Andrus recognized Police Week and Police Officers' Memorial Day. I. 06:20:12 PM (00:22:50)Special Presentation 1. Climate Vulnerability Assessment and Resiliency Strategy(Meyer) -'o Strategic Services Director Jon Henderson introduced Natalie Meyer, Sustainability Program Manager, and the plan. Ms. Meyer discussed the project overview, background and objectives, project process, local climate impacts summary, disaster losses and trends, resilience and financial impacts, resilience vision concepts, terminology, vulnerability assessment,vulnerability summary,resiliency strategy,strategy summary,strategy alignment and prioritization, and the implement and monitor process. 06:44:07 PM (00:46:45)Questions/Comments DM Mehl asked what this plan addresses at a high level, peer communities also doing this work, and if there is a go-to standard. He asked about implementation timelines and when this would come back before the commission. Mr. Henderson spoke that this would be reflected in the strategic plan. Cr. Pomeroy stated the city was lucky to have Ms. Meyer and Mr. Henderson doing this work. Page 3 of 9 Bozeman City Commission Meeting Minutes,May 13,2019 Cr.Cunningham asked for examples of how this is not a theoretical exercise. He spoke of partnerships in the community being essential. Mayor Andrus spoke of this being important work, and that Bozeman is on the forefront of resiliency planning. J. 06:59:50 PM (01:02:28)Action Items 1. 06:59:54 PM (01:02:32)Resolution 5038,Notifying the Gallatin County Election Administrator of the City's Desire to Conduct the 2019 City Primary(if held) and the 2019 General Election by Mail Ballot(Crough) ,!:.a 07:00:14 PM (01:02:52)Staff Presentation City Clerk Crough discussed important election dates,what offices are up for election, ballot and election options,and the recommendation to do a mail ballot without postage due to the county also having ballot issues. County Clerk and Recorder/Elections Administrator Eric Semerad and Elections Manager Casey Hayes were available to answer questions. 07:0S:12 PM (01:07:50)Questions of Staff Cr.Cunningham asked Mr. Semerad about ballot equity. He also asked if any statute dictates the requirement for all ballots to have return postage. Mayor Andrus asked for clarity regarding requiring other jurisdictions to pay postage if the city also chose to.She also asked when the County would know whether they will have ballot issues. DM Mehl asked about the costs and turnout benefit. 07:16:17 PM (01:18:55) Public Comment There was no public comment. 07:16:38 PM (01:19:16)Motion to adopt Resolution 5038, Notifying the Gallatin County Election Administrator of the City's Desire to Conduct the 2019 City Primary(if held)and the 2019 General Election by Mail Ballot. Commissioner- I-Ho Pomeroy: Motion Commissioner-Jeff Krauss: 2nd 07:17:03 PM (01:19:41) Discussion Cr. Pomeroy supports the motion to have a higher participation rate via mail ballot. 07:17:32 PM (01:20:10)Amendment to the Motion to pay return mail postage for the city election. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd Page 4 of 9 Bozeman City Commission Meeting Minutes,May 13,2019 07:17:42 PM (01:20:20) Discussion Cr. Krauss stated that ballot equity is better served by having return postage paid. Cr.Cunningham discussed disenfranchised voters, and that this is beneficial to the county. He hopes this improves voter turnout. DM Mehl supports the amendment, and stressed the importance of access to voting. 07:23:38 PM (01:26:16) Vote on the Amendment to the Motion to pay return mail postage for the city election. The amendment passed 5-0. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve DeputV Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve 07:23:49 PM (01:26:27) Discussion Cr. Krauss discussed the history of voter turnout, and providing good service to constituents. Cr. Cunningham spoke of convenience for voters, and the benefit to the county of increasing turnout. DM Mehl spoke of the benefits of a mail ballot, and it being cost-effective. 07:26:55 PM (01:29:33) Vote on the Motion as Amended to adopt Resolution 5038,Notifying the Gallatin County Election Administrator of the City's Desire to Conduct the 2019 City Primary(if held) and the 2019 General Election by Mail Ballot,paying return mail postage for the city election. The motion passed 5-0. Commissioner-I-Ho Pomeroy: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve 07:27:12 PM (01:29:50) Recess Mayor Andrus called the meeting into recess until 7:35 PM. 07:34:45 PM (01:37:23) Call to Order Mayor Andrus called the meeting back to order at 7:35 PM. Page 5 of 9 Bozeman City Commission Meeting Minutes,May 13,2019 2. 07:34:50 PM (01:37:28) The Amended Plat of the Knolls at Hillcrest Minor Subdivision, Application 18539 (Quasi-Judicial) (Krueger)7 !; 07:35:13 PM (01:37:51)Staff Presentation Development Review Manager Brian Krueger discussed the amended plat application. Mr. Krueger provided context of the lots, public comment and noticing, review criteria, conditions, and the recommendation of DRC, RPAB, and overall recommendation. 07:40:40 PM (01:43:18) Questions of Staff Cr. Krauss asked if this is a subdivision review, not rezoning, and asked for potential uses for R-O zoning. Cr. Cunningham asked at what point we ask the developer for their intention with property. DM Mehl asked about the review criteria. He asked about public comment, administrative approval, and noticing. Cr. Pomeroy asked about the R-O zoning. Mayor Andrus asked what the impact of this decision will be, since the zoning isn't changing. Cr. Krauss asked about public noticing, and what to look for. He asked what zones group homes are permitted in. 07:48:57 PM (01:51:35)Applicant Presentation Keith Waring,with TD&H Engineering,agreed with the staff report, agrees with the conditions, and discussed the cash-in-lieu payment. 07:50:01 PM (01:52:39) Public Comment There was no public comment. 07:50:16 PM (01:52:54)Motion that having reviewed and considered the application materials,public comment,and all the information presented, 1 hereby adopt the findings presented in the staff report for application 18539 and move to approve the Amended Plat of the Knolls at Hillcrest Subdivision with conditions and subject to all applicable code provisions. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd 07:50:39 PM (01:53:17) Discussion Cr. Krauss found this was properly noticed, and this is review of a minor subdivision. He adopted staff's findings. Cr.Cunningham discussed BMC criteria, and all six were neutral or affirmation. DM Mehl stated the site plan will be reviewed by the city, and the noticing involved. Cr. Pomeroy supports the motion, and agrees with staff's findings. Mayor Andrus supports the motion, and agrees with the findings and analysis.She reiterated the zoning is not changing. Page 6 of 9 Bozeman City Commission Meeting Minutes,May 13,2019 Cr. Krauss noted that the commission could take this up if appropriate. 07:53:04 PM (01:55:42) Vote on the Motion that having reviewed and considered the application materials,public comment, and all the information presented, I hereby adopt the findings presented in the staff report for application 18539 and move to approve the Amended Plat of the Knolls at Hillcrest Subdivision with conditions and subject to all applicable code provisions. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 3. 07:53:19 PM (01:55:57) Introduction of the Fiscal Year 2020 City Manager's Recommended Budget(Surratt)101,a 07:53:29 PM (01:56:07)Staff Presentation CM Surratt thanked the staff, and discussed the budget development process. She discussed the strategic plan "Big 5."She noted the new format for performance measures.She discussed significant issues this year, including a tight General Fund and the Legislative Session.She discussed the format of the budget document. Finance Director Kristin Donald discussed one-time events impacting the budget, causing expenditures to be high.She discussed the City's revenue sources, and some specific recommendations.She noted personnel additions, and that this is the largest capital budget ever.She discussed FY20 reserves,typical residential property impact, and the budget work sessions in the coming weeks. 08:22:19 PM (02:24:57)Questions of Staff Cr. Cunningham asked about the mill increase and worker's compensation impact. He asked about the staff plan and adding capacity. He asked about the confidence level in the appraisal. DM Mehl asked about bonding and the increasing interest rate,and the value of the mill to a typical household. He asked if the staffing plan will be shared with the commission. Cr. Pomeroy asked if it was possible to increase the affordable housing mills.She asked about carryover and the reserves. Cr. Krauss discussed taxable values and adjusting the property impact in August. He discussed the mills, values,and staffing in great detail. Mayor Andrus discussed not getting too attached to what's on the staffing plan as it should be fluid. Cr. Pomeroy asked about cash-in-lieu for affordable housing. Cr. Krauss discussed having a larger reserve fund. Page 7 of 9 Bozeman City Commission Meeting Minutes,May 13,2019 4. 09:04:02 PM (03:06:40) Appointment to the Bozeman Area Bicycle Advisory Board (BABAB) (Sweeney) a 09:04:11 PM (03:06:49) Public Comment There was no public comment. 09:04:23 PM (03:07:01)Motion and Vote to appoint Kristin Davis to the[Bozeman Area Bicycle Advisory Board,]At-Large Voting position, with a term ending December 31,2020. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve K. 09:04:43 PM (03:07:21) FYI/Discussion • CM Surratt said she would check in with staff regarding the Story Mill ditch and can provide information. • DM Mehl asked for the budget powerpoints in hard copy. • Cr. Krauss discussed limited discussion on UDC items. CA Sullivan responded regarding the process. L. 09:11:56 PM (03:14:34)Adjournment Mayor Andrus adjourned the meeting at 9:12 PM. yn is L.Andrus Mayor ATTEST: A�O� 8O2'• (J • "4, • � • �' Robin Crough • �., • • * City Clerk • � •�-`� � •�'+� Page 8 of 9 • TIN CC'.• Bozeman City Commission Meeting Minutes,May 13,2019 PREPARED BY: Robin Crough City Clerk Approved on: Page 9 of 9