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Home My WebLink About06-03-19 City Commission Packet Materials - A5. FY20 Budget Work Session - Special Revenue Funds - SUPPLEMENTAL MATERIALS Special Revenue Fund Work session Fiscal Year 2019m2020 BOZ I EMANmT w u,� '�. �r�1►_'� - mod._ - ,,,� Revenue Fun s Special • Used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specific purposes. • Starting on page 39 through 53 of the Recommended Budget are the summaries for the many Special Revenue Funds • We will be reviewing the details of the following seven funds tonight: 1. Street Maintenance Fund 2. Arterial and Collector District Fund 3. Street Impact Fee Fund 4. Tree Maintenance (Forestry) Fund 5. Community Development 6. Building Inspection Fund 7. Workforce Housing Fund Street Maintenance District- relies on assessments for revenue generation for street maintenance and reconstruction Street Maintenance Assessment Rate Change 17.0% Street Maintenance District Assessments: 18.0% 15.0% 16.0% 14.0% 12.0% 10.0% Recommend a 8% increase for FY20 10.0% 6.9% 0 8.0% 8.0% 6.4/ 5.0/ 0 Average-size lot assessment increases 6.0% 4.0% $16.63/year; to $224.55/yr. 2.0% 0.0% c°,tea t°,tea c°J°a c°Jea �°,tea t°J�a oaea Q • Adding a City Street worker and a short Approved General Street Maintenance CIP *with term worker and reducing a seasonal worker adjustments, for a .95 FTE increase 26% _Personnel o • Operational costs increased by 7.7% 31/ • Capital Costs increased by 15% Debt Service, incl� Intercap ' 5% ons 38% Street Maintenance District- Capital Fund Fund - Division Project # Project Name Amount 111 Street Maintenance STR20 Annual Bike Path Improvement 53,080 111 Street Maintenance STR22 Grader Lease 60,000 111 Street Maintenance STR34 Sweepers 100,000 111 Street Maintenance STR39 Truck Mounted Tack Oil Distributor 210,000 111 Street Maintenance STR49 Sanders 27,000 111 Street Maintenance STR50 Snowplows 12,000 111 Street Maintenance STR68 Rectangular Rapid Flashing Beacon 10,000 111 Street Maintenance STR71 Maintenance & Rehabilitation (Mill & Overlay) 575,000 ---- ------ -- 111 Street Maintenance STR73 Replace Skid Steer 90,000 111 Street Maintenance STR78 Replace#2748 -Truck 35,000 STR83 N 27TH Median Landscaping & Irrigation (Oak to 111 Street Maintenance Baxter) 50,000 111 Street Maintenance STR85 Replace 1992 Wheel Loader 180,000 Oak St Median Landscaping & irrigation (Davis to STR92 111 Street Maintenance Ferguson) _ 601000 111 Street Maintenance STR95 Signal Conflict Monitor Tester 13,000 111 Street Maintenance STR97 REPLACE #3149-LIGHT DUTY 35,000 111 Street Maintenance Total 1,510,080 Street Maintenance District-Performance Measures • Calculate the materials swept per mile traveled. • Monitor the citywide Pavement Condition Index (PCI). Street Mileage per Full Time Employee 16.0 _ 15.7 15.0 15.0 14.8 14S 14.4 14.0 13.8 13.5 13.0 12.5 FY16 FY17 FY18 Ff 19 FY20 Ap proved Recommended Arterial & Collector District Local share of Arterial and Collector streets Change in Arterial & Collector Assessment projects. 9 0 100% Arterial & Collector Assessments: 80% 63° No change in FY20. 60% 40% 20% 0° Average-size lot assessment remains 0% FY2017 FY2018 F FY2020 -20% $51.78/year -28% -40% Capital Expenditures are all based on the CIP: Fund Fund - Division Project# Project Name Amount SIF057 OAK (FLANDERS MILL TO RYUN SUN WAY) - 141 Arterial & Collector CONSTRUCTION 500,000 141 Arterial & Collector SIF076 FOWLER CONNECTION (HUFFINE TO OAK) - DESIGN 500,000 SIF098 OAK& COTTONWOOD (INTERSECTION 141 Arterial & Collector IMPROVEMENTS) -ROUNDABOUT CONSTRUCTION 548,000 SIF110 MANLEY& GRIFFIN (INTERSECTION IMPROVEMENTS) 141 Arterial &Collector -CONSTRUCTION 400,000 SIF134 OAK(COTTONWOOD TO F LAN DERS MILL) - 141 Arterial & Collector CONSTRUCTION 433,000 141 Arterial &Collector Total 2,381,000 Street Impact Fee This special revenue fund accounts for the collection and expenditures associated with the street impact fees. The City recently updated its street impact fees. Expenditures are mainly Capital FY20 FUND FY18 Actual FY19 Budget Recommended 114 - Street Impact Fee Revenues Public Service 5,523,020 4,226,250 41429,095 Interest Income - 115,000 60,000 Admin Reimbursement - 1,000 1,000 Grants - - - Total Revenues 5,523,020 4,342,250 4,490,095 Expenditures Operations 161,261 45,000 - Capital 7,6631383 6,373,000 7,376,000 Transfers - - 189,195 Total Expenditures 7,824,644 6,418,000 7,565,195 Street Impact Fee Fund Fund - Division Project# Project Name Amount 114 Street Impact Fee SIF001 RIGHT OF WAY ACQU ISITION 250,000 SIF057 OAK(FLANDERS MILLTO RYUN SUN WAY)- 114 Street Impact Fee CONSTRUCTION 1,000,000 114 Street Impact Fee SIF076 FOWLER CONNECTION (HUFFINETO OAK) - DESIGN 500,000 SIF098 OAK & COTTONWOOD (INTERSECTION 114 Street Impact Fee IMPROVEMENTS) - ROUNDABOUT CONSTRUCTION 2,192,000 SIF105 114 Street Impact Fee COTTONWOOD (DURSTON TO OAK) -CONSTRUCTION 1,250,000 SIF110 MANLEY &GRIFFIN (INTERSECTION .IMPROVEMENTS) 114 Street Impact Fee - CONSTRUCTION 1,600,000 SIF123 BRIDGER DR & STORY MILL RD (INTERSECTION 114 Street Impact Fee IMPROVEMENTS) - DESIGN 100,000 114 Street Impact Fee SIF132 STORY MILL(GRIFFIN TO BRIDG.ER)- DESIGN 50,000 SIF134 OAK(COTTONWOOD TO FLAN'DERS MILL) 114 Street Impact Fee CONSTRUCTION 434,000 114 Street Impact Fee Total 7,376,000 Tree Maintenance District Tree Maintenance Assessments: Tree Maintenance Assessment Increase Recommend 2% increase for FY20. 16.0% 15.0% 15.0% 14.0% Implementation of Urban Forestry Plan 12.0% 10.0% 8.0% Growing a capital reserve up to $90K for 6.0% 5.0% capital replacement (Started in FY19) 4.0% 2.0% 2.0% 2.0% Average-size lot assessment increases 0.0% ANNW $0.44/year; to $24.05/yr. FY14 FY15 FY16 FY17 FY18 FY19 FY20 Tree Maintenance Fund Fund-Division Project# Project Name Amount Capital 112 Forestry FOR14 Forestry Chip Truck 90,000 11% 112 Forestry Total 90,000 Operations Existing 31% Personnel 58% Tree Maintenance District Performance Measures Track the percentage of Proactive vs Reactive maintenance. Species Diversity Percent of Population 0% ash green maple,nonnrey Apprmfed Recommended spruce, spruce, cra6appl crgicmonn �hukr�hrrry colorndo cspp. IinJrn,loll'IrOraf map'1F,rFri moplc, Bsli,buck. map'.. ash.. Goal tormna tree lilac, n maple, I�nden, frccm❑ Chw ap._. ha-- c... e!..- honeylocust american mountain r' ash. MENEM european �i maple. NEON cilwr 6. pi.. b.. 10 Community Development Fund ( Planning Fund ) • Accounts for revenues and expenditures related to community planning and zoning operations • There are two major revenue sources for the fund, mills from the general mill levy along with planning fees FY20 FUND FY18 Actual FY19 Budget Recommended 100-Community Development/Planning Revenues Property Taxes 199,071 210,488 216,980 State Shared 114,495 110,733 111,851 Charges for Services 909,607 785,500 788,800 Interest Income - 6,500 6,500 Refunds & Miscellaneous Revenue 49,330 53,400 53,400 Transfers 106,750 127,575 273,043 Total Revenues 1,379,253 1,294,196 1,450,574 Expenditures Personnel & Benefits 881,772 990,695 1,416,573 Operations 337,908 369,281 421,775 Capital - 301,218 35,000 Total Expenditures 1,219,680 1,661,194 1,873,348 Community Development Fund ( Planning Fund ) Community Development Revenues Community Development Fund Expenditures State/Grant Other Capital s p% 2% 9% Taxes Operatio 16% 24% General Fund Application Transfer Fees 13% Personnel rsonnel 74 Adding Planner II and funding .5 of an Assistant City Attorney Fund Fund - Division Project# Project Name Amount 100 Planning CD06 PLANNING VEHICLE REPLACEMENT REQUEST 35,000 100 Community Development Total 35,000 Community Development Fund- Performance Measures • Track the median compliance time from complaint to closure for zoning code compliance complaints to show the effectiveness of the code compliance program and gauge our public education communication efforts. • Measure the median review time for projects and plans by type to both identify where additional efficiencies can be made internally as well as infer public and design professionals understanding of the planning process. • Calculate the median number of work days to review a building permit for zoning compliance to identify planning's influence on the total building permit review time. Building Inspection • Supported entirely by the revenue from building fees and permits • Revenues and expenditures are statutorily restricted to amounts that support the program. • This fund is dependent on construction in the City and therefore is monitored based on economic conditions • Fund balance may not exceed two years of expenditures (new legislation was one year) FY20 FUND FY18 Actual FY19 Budget Recommended 115 - Building Inspection Fund Revenues Permits 2,199,692 1,783,700 1,958,700 General Government 67 1,500 1,500 Interest Income - 15,000 15,000 Miscellaneous Revenue 2 - - Total Revenues 2,199,761 1,800,200 1,975,200 Expenditures Personnel & Benefits 1,341,328 1,702,127 1,869,291 Operations 777,494 706,608 787,945 Capital - 251,681 - Total Expenditures 2,118,822 2,660,416 1 2,657,236 Building Inspection Building Inspection Revenue Interest Building Inspection Expenditures Income General 1% Capital Government 0% 0% /Operations % Personnel & Benefits 70% Permits 99% Building Inspection Fund- Performance Measures Average Daily Inspections Per Inspector 40 36.5 30 27.2 26.8 23.2 23.2 20 .......0 ...... ...... ...... 10 Ll 0 FY16 FY17 FY18 FY19 FY20 Approved Recommended ......••• Standard=15 Building Permit Valuation Residential Permits $400 $350 1,000 $30D -.-- Soo 27D m C o $250 135 0 -- ------- $132 -- --- - $160 600 407 o $20D _. _.__... 300 $130 _._ 400 .. ... __..._P- $170i _. $150 _... 661 656 Sim $20D --- $67 --.. 200 372 350 -- _ V $50 22i S I01 _.... ___.--- $85 ----- $D __-_ --I FY16 FY17 FY19 FY19 FY20 FY16 FY17 FY18 FY19 FY20 Approved Recommended Approved Recommended _.-I Residential Permits Valuation ■Commercial Permits Valuation ®Multi-Unit ■Single Family Workforce Housing Fund • Revenues from 3 general fund mills • Cash in lieu • Expenditures go towards Affordable Housing program • Proposed Change- A project that was not included and assumed a budget amendment in FY19 now to be included in FY20 Final Budget FY20 FUND FY18 Actual FY19 Budget Recommended 120-Community Housing Fund Revenues Property Tax Revenue 302,781 315,732 325,470 Interest Income 398 4,000 5,000 Loan Principal&Interest - 9,500 9,500 Transfers 20,500 166,188 - Total Revenues 323,679 495,420 339,970 Expenditures Personnel 27,052 78,708 81,708 Operations 100,010 293,150 612,750 Total Expenditures 127,062 1 371,858 694,458 FY20 FUND FY18 Actual FY19 Budget Recommended 120-Community Housing Fund Revenues Property Tax Revenue 302,781 315,732 325,470 Interest Income 398 4,000 5,000 Loan Principal&Interest - 9,500 9,500 Transfers 20,500 166,188 - Total Revenues 323,679 495,420 339,970 Expenditures Personnel 27,052 78,708 81,708 Operations 100,010 293,150 852,750 Total Expenditures 127,062 371,858 934,458 Workforce Housing Fund Workforce Housing Fund 1,200,000 1,000,000 800,000 76 600,000 568 400,000 . J yypp ' kkI 1 200,000 ♦W Y) }(y — r n , l Actual FY17 Actual FY18 Approved FY19 Recommended FY20 73 Ending Fund Balance ■Total Estimated Revenues: ■Total Proposed Expenditures: Workforce Housing Fund Workforce Housing Funding- 120 3 Mills 3 Mills 3 Mills 3 Mills Recommended Actual FY17 Actual FY18 Approved FY19 FY20 Beginning Balance 587,517 568,698 761,209 1,022,236 Revenues: General Fund Transfer - - 166,188 - Dedication of Tax Revenue 260,687 302,781 315,732 325,470 Interest Earnings 4,401 - 4,000 5,000 Loan Principal Repayments 494 398 9,500 9,500 Cash-in lieu - - 117,465 - Other Revenue - 20,500 20,000 - Total Estimated Revenues: 265,582 323,679 632,885 339,970 Expenditures: Road to Home - Administration 40,000 40,000 40,000 40,000 HRDC Administration of Revolving Loan Fund 14,400 14,400 14,400 14,400 Administrative Costs 230,001 35,040 87,458 Affordable Housing Action Plan Update 30,000 Willow Springs 240,000 Summit Housing: Timber Ridge Senior Living 25,000 GMD: Tschanche Lane Project 250,000 Down Payment Assistance/ Impact fee Reimbursement 41,728 200,000 200,000 :mergency Housing Grants (HAVEN 30k and HRDC 25k) 55,000 Total Proposed Expenditures: 284,401 131,168 371,858 934,458 Ending Fund Balance 568,698 761,209 1,022,236 427,748 Workforce Housing Fund- Performance Measures • Track the number of Affordable units Constructed that were mandated by Inclusionary Zoning Ordinance as well as other units facilitated or incentivized. • Monitor the number of units in approved housing plans. • Track the Cash-in-Lieu funds received. Workforce Housing Fund- Outside agency request funding • $30,000- HAVEN for emergency housing • $25,000- HRDC for warming shelter FY20 Typical City Residential Property Annual Cost Adjustments- Special Revenue Fund Highlighted Average Property - 7,500 Sqft lot, TV $292,000, 10-HCF water use FY20 Recommended Levy/Assessment FY19 Approved Recommended Increase % Change Street Assessment 207.92 224.55 16.63 8%1 Arterial Street Assessment 51.78 51.78 - 0% Tree (Forestry ) Assessment 23.61 24.05 0.44 2% Proper Taxes, 724.66 812.69 88.03 125/6- Sturm Water Services 70.92 73.76 2.84 4% Water Service 542.05 555.81 13.76 3% Sewer Services 630.99 630.99 0.00 0%, otal Annual 'Estimated Increase 121.70 Monthly Increase In 14 Budget Work-Sessions • �,lazy 13- CM Recommended Budget presenrtatoon C j LJ 7 e *'31 TF budget �:c-�venue Funds * June 10 — General Fund * June 17- Enterprise and Internal Service Funds • TBID work plan/budget June 24- Final Adoption Resolution *July 1- F *iscal 2019m2O2O begins