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Home My WebLink AboutEx 4 BPC 61319 PPM report May1.DBOZEMAN PARKI NG COM M ISSIONParking Program Manager's ReportDate: June7,2O!9To: Bozeman Parking CommissionFrom: Ed Meece, Parking Program ManagerAn update of major developments, in May, includes:T2:-12, PCS, and Genetec, made final ínstallation of the additional (5) front entry license plate cameras in theBridger Downtown Parking Garage. This action has improved the accuracy of data collection and enforcementwithin the garage already. The Parking Services Division continues to work with these vendors to further refinethese processes, as well as new collection/enforcement efforts.Montana Parking Summit 2019: The PPM is working with other public parking managers across Montana, todevelop a one-day public parking collaboration and training event to be held in conjunction with the 2019Montana League of Cities and Towns Annual Conference.RPPD video: The Economic Development Department (Eco. Dev, Neighborhoods, Parking) are utilizing the skills ofa video professional to create a 'how to video' on adding/deleting license plates for a Visitors Permit (residentialoaadistrict) that will be posted to the Parking page on www.bozeman.netSurface Lot Sweeping: The Parking Services division coordinated with the Public Works Department to have all ofthe surface lots swept, in preparation for paint striping in June.aoParking Occupancv Data: The PPM continues to work with T2 staff to refineparking garage occupancy reportingand analysis processes; some of these efforts were reflected in information provided at the May 24th meeting ofthe Bozeman Parking Commission.Overnight Garage Enforcement: The PPM continues to work with the Parking Enforcement Officers, and T2 staff,to automate overnight garage parking reporting for the purpose of non-payment enforcement.HRDC - Streamline MOU: The PPM worked with the Economic Development Director, City Attorney's Office, andHRDC staff to develop a Memorandum of Understanding regarding the HRDC's use of parking garage space fortheir transit system hub.oUpdate Lease Limit Calculator: The PPM worked with Rick Williams(consultant) to update the Lease LimitCalculator with recent parking occupancy data, and refine the formula for new permit sales.ICMA webinar: The PPM attended one of several 'Supervisory Practices' webinars to be conducted, at the requestof the City Manager, over the next several months. (lnternational City County Management Association)Financial UpdateRevenues for the fiscal yeor ore ot 726% (w/out TIFD funds).Expenditures for the fiscal yeor ore ot 95% (w/out TIFD funds).aaa Parking Services Fund - Operating (as of 617ltglMav 2019 - RevenueREVENUEParking Lot PermitsGarage PermitsGarage- Transient RevenueGarage Validation CouponsResidential Nghbd.PermitsEmployee Ngbhd. PermitsVisitor Ngbhd. PermitsAdmin/Late FeesBoot FeesCitation RevenueMisc. RevenueRe nts/Roya lties/Othe rRefunds & ReimbursementsTransfer Other Funds (TIFD)TOTAL (w/Tl FD Transfer)TOTAL (w/out TIFD Transfer)EXPENDITUREAdmin - PersonnelAdmin -- OperatingAdmin -- CapitalEnforcement -- PersonnelEnforcement -- OperatingEnforcement -- CapitalGarage -- PersonnelGarage -- OperatingGarage -- CapitalTOTAL (w/Admin Capital - TIFD)TOTAL (w/out Admin Capital-TIFD)FY 18 - MayACTUATS39,8oo.oo SS37o,i.94.oo 5Sro7,778.oo SS3,52o.oo SS¡:,ogz.oo S5+,882.00 SS22,135.00 S546,13s.00 Sse0o.oo s5245,655.00 S55,564.00 S51,837.00 $5t,229.o0 SS25o,ooo.oo SS1,133,311.00 S5983,311.00 SFY 19BUDGET30,000.00280,000.0075,500.003,000.0013,000.002,000.0010,500.0042,000.002,000.00300,000.00FY 19ACTUAT46,403.00427,187.0046,156.004,943.0O33,237.006,71,8.0O17,787.0023,931.00L,860.00310,578.0030,150.003,076.007,872.0Oo//oEARNEDYTD755%1.53%6t%1.65%2s6%336%1.64%57%93%104%NA20s%o%o%94%!26%o//oSPENTYTD96%96%228%9s%64%N/A97%88%N/A1.1.0%9s%%EXPECTEDYTD88%88%88%88%88%88%88%88%88%88%88%88%88%88%88%88%%EXPECTEDYTD88%88%88%88%88%88%88%88o/o88%88%88%$sssssssss5ss5ssFY 18 - MayACTUAT565,384.00 SS174,093.00 SStos,zg+.oo SS195,382.00 S$36,417.00 Ss0.00 s536,791.00 SS183,982.00 Ss0.00 s5797,843.00 S5692,049.00 S1,500.00250,000.00L,009,500.00759,500.00FY 19BUDGET87,553.001,67,255.0O102,03L.00223,641,.O05L,086.0010,000.0042,168.0OL75,637.00859,371.00757,34O.0O953,292.00953,292.00FY 19ACTUAT84,249.0O160,936.00232,377.O021,1,,461.0032,727.0047,029.0O153,931.0031,746.O0948,456.00716,O79.0Ossss5$5ssss Active Projects: Strategic Parking Management PlanJune 2019STRATEGYDESCRIPTIONFormalize the guiding principlesas policies within the parking andtransporation system plan.Adopt the 85% rule as thestandard for measuringperformance of the parkingsupply and triggering specificmanagement strategies.Strengthen the role of theParking Manager and the ParkingServices Division - to betterintegrate with the CommunityDevelopment and EconomicDevelopment planning.Establish a policy for adjustingrates (on and off-street)Establish a Capital MaintenanceReserve FundRe-evaluate and restructurecurrent cash-in-lieu program.PROJECTED ACTUALCOMPLETION COMPLETIONAug-16Aug-16On-GoingOn-GoingOct-16COMPLETEDPENDINGHOLD/NOT STARTEDCOMMENTSAdopted by the BPC in8/20t6.Adopted by the BPC in8/2016.PPM attending DRCmeetings, and offeringdata/comment as staffrevtew.Adopted by the BPC in1.0/2076.BPC approved Resolution2OI-/ -o3 (6 / 20t7 \ ; CitvCommission approvedResolution #4837 on8/14/t7.BPC adopted Resolution2018-03 recommending CILincrease to 525000(61 201.81; City CommissionAPPROVAL of Resolution4292 (increasing CILP tos2s000) on12/17/18i12345J u l-16TBDCC Approval8l14l17CC Approved newclL rate $zs,ooot2hTlts6 7Re-evaluate code basedminimum parking requirementsRe-evaluate and clarify thepurpose and intent of thecurrent code section regardingSpecial lmprovement District #565.lmplement a Facilit¡esMaintenance Plan.TBD12/30/2078 On-goingPPM worked with the EDdept on changes to themin¡mum parking standards(UDC) in the B2M zone,approved bV CC9l2Ol7;PPM actively attendinginternal DRC meetings tooffer guidance on policyissues; ACM winn is re-assembling an internal"Parking Strategy Team" (atinstruct¡on of City Manager),3/ L/78; lnternal'ParkingStrategy Team' ¡s operating,strategies regarding #6,7,8are expected to beforthcoming (6/2OL8lPPM is wa¡ting on theAdmin./Lqgal Depts. Forfurther instruction on thisisue; ACM Winn is re-assembling an internal"Parking Strategy Team" (atinstruction of City Manager),31 7h8; lnternal'ParkingStrategy Team' ¡s operating,strateg¡es regarding #6,7,8are expected to beforthcoming (612}r8lPPM is completing researchfor facility mgt. bestpract¡ces, starting to draftFac. Mgt. plan,8/17iApril/l9 - PPM acquired FacMgt plen for MSU garageand met with localengineering firm to discuss;9 L01.1.t2Develop a reasonable scheduleof data collection to assessperformance, including anaccurate on and off streetinventory (public and private)and an occupancy/utilizationanalysis.ldentify off-street shared useopportunities based on datafrom strategy 9. Establish goalsfor transitioning employees,begin outreach to opportun¡tysites, negotiate agreements, andassign employees to facilities.Complete the 2008 ParkingDistrict ldentificationSignage/Branding Plansl7h7 &7/L/17 COMPTETEOn-GoingData collection ocurred,.following the StrategicParking Management Plan,Spring and Summer 20L7;WTI report (draft) submitted9/2017, under staff reviewat this time; Final commentssubmitted to WTI formodif ication, IO / 23 / 17 ; Thefinal WTI Parking OccupancyReport was released onlIl t4/2017, analysis isunderway - includingreview/memorandu m f romRlck Williams Consulting.1st shared use agreementnegotiated and approvedwith Big Sky Western Bank(June 2017); Completion ofthe WTI Parking OccupancyStudy on 77/74/17 isexpected to demonstrateareas where new sharedspace agreements will bemost effective; Shared UseAgreement and GIS Layercomplete 6/I/78;PPMisidentifying severa I privateparking sites as potentialareas for shared use parkingagreements.Work has begun to designand implement lot specificsignage on "P" towers.Likewise, the PPM isworking to developadditionaltechnologyrelated and regulatorysignage for the garage andlots based on the 2008format; COM PLETE October2018 7413Clarify current on-street parkingsignage, particularly in areaswhere unlimited parking isallowed. Consider incorporatingthe current City parking logo intoon-street signage.Rename all publicly owned lotsand garages by address.Upgrade the access/revenuecontrol system at the BridgerGarage.On-going; lanuary2019 a CompleteParking lnventoryloaded to GISsystem.PSD, in cooperation with theGIS Department, hascompleted an inventory ofall parking signs and zoneswithin the B-3. Theinventory has been loadedas a map layer to the COB'sGIS viewer, and is availableto the public atbozeman.net . Next step ¡sto review current s¡tuationaga¡nst desired changes formodifiying field conditionsas deemed appropriate.Resolution 2018-06 waspresented and approved atthesll2ltB meet¡ng of theBPC.RFP Selection Comm¡ttee isin final stages of awardreccomendation, as of9 /7 / 17. Following 9 / 2OI7bid award, staff is engagedin final contract negot¡ationsand project planning;Contracts signed IO/76/t7 -Scope of Work signed70 / 27 / L7 ; Project launchexpected by I2/1/17:Project kick off call held77hO/77, data conversionand preliminary stafftra¡ning underway; Dataconversion is nearingcompletion of second dataextract¡on, staff training isunderway, transitionplanning on-going;estimated GOLIVE of4128/18; T2 Software and alltechnology (inc. LPR)installed; continuing tomake operational tweaks,and remedy fixed-cameraaccuracy ("context") issuesas oÍ 9l6lL8.155/Ll2O78 16L718lnstall a vehicle counter systemat Bridger Garage and at theSurface lots.E3tablish best practice protocolsand performance metrics forexisting enforcement personneland support enforcement withappropr¡ate technology.Expand bike parking network tocreate connections betweenparking and the downtown toencourage employee bikecommute trips and drawcustomers to sowntownbusinesses.Explore changes to existingresidential on street permitprograms and evaluatepotentially implement newresidential parking permitdistricts in the neighborhoodnortha nd south of thedowntown commercial district.Evaluate on street pricing in highoccupancy areas.2ltl2ÙteOn-Goinglnstallation of vehiclecounting system has beenmoved to "Phase ll" of the2018 Parking TechnologyProject; following successfulcompletion of t "Phase l" -T2 and fixed/mobile LPR.On-go¡ngCourt/Appeals Packet(4/17); Un¡form Policy(8/17); Enhanced SafetyProcedures; Secur¡tyCamera Policy; LPR Policy;PEO Assigned Routes Policy;Dept. Operations Manualcompleted 4/28/19;PPM met with City's'bike/pedestrian' consultantto open the door forpotential new partnerships;follow up planned for SpringOn-going 2OL9City Commission requested(77/20h7l that this effortbe complete, withrecommendation to them,by late Spring/Early Summer2018. PPM will providepreliminary repor to BPC on3/8/18, final report on4/ 721 18; Presentation toCity Commission ona/B/78; Post-CC report, thePPM cont¡nues to wòrk onrevised code changes andRPPD determinations foreventual resubmittal to CC'Draft outline for newParking Permit Districtsfinalized by BPC (12118),public engagement plannedfor April and May 2019;Public Engagement Sessionsheld Apríl and May togather input on the BPC'sdraft proposal for thecreation of new PPDS, PPMreported summary to BPCat 6 13 2019 mtg;L9207/Ll20t9On-golngNo activity at this time. 2L222324Explore expanding accesscapacity with new parking supplyand/or transitDevelop cost forecasts forpreferred parking supply andshuttle options.Explore and develop fundingopt¡ons,Explore the implementation ofon street pr¡c¡ng.Consider consolidating currentusers of the Carnegie Lot into theBridger Garage. Sell the CarnegieLot to fund acquisition of lbetterlocated parking parcels and/orconstruction of a parking garage.No activity at this t¡me.No activity at this time.No act¡vity at this time.No activity at this t¡me.No activ¡ty at th¡s time.PPM is participating insevera I separate economicdevelopment projects thatwould create new publicpa rking facilitie s (7 / 2oI8l.The internal parking strategyteam has identified this as apriority action, and asitingfunding plan is beingdeveloped for furthercomment and action bycommun¡ty stakeholders -including the BPC. ; Twosepa rate feasibility studiesare underway at this time 1)feasibility of additionaldecks to the existing garage,2) feasibility of several newstructured parking sites inthe downtown - results from#1 expected 3lI/18, #2 bVs/2078.2526 lnitiate new capacity expansion.On-going