HomeMy WebLinkAbout06-10-19 City Commission Packet Materials - C4. NOA to Montana Civil Contractors, Inc. for Durston Road Improvements
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Murray, Project Engineer
Shawn Kohtz, City Engineer
SUBJECT: Durston Road from Flanders Mill Road to Fowler Avenue– Notice of
Award
MEETING DATE: June 10th, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award Montana Civil Contractors, Inc. for the Standard Bid Price in the amount of $3,561,215.00, and final
contract documents once received.
BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project.
The project is for the construction of Durston Road from Flanders Mill to Fowler. It includes
roadway widening and reconstruction, new corridor lighting with LED luminaires, new sidewalk, new storm drain infrastructure, installation of a roundabout at the intersection of Durston and
Ferguson, and utility adjustments.
Bids for the above-referenced project were opened on May 28, 2019 with 3 bids being submitted.
The low bid was submitted by Montana Civil Contractors, Inc. for the Standard Bid Price of
$3,561,215.00.
The funding is included in the Capital Improvement Plan (CIP) in 2 different projects. There is
$1,520,000.00 in project SIF062 ($760,000.00 in Arterial and Collector (A&C) funds and same
in Street Impact Fee (SIF) funds), and $2,256,220.00 in project SIF039 ($451,244.00 A&C and
$1,804,976.00 SIF). The combination of the various CIP items for work totals $3,776,220.00.
The Notice of Award, Award Recommendation from our consultant, and Bid Tabulation are attached.
UNRESOLVED ISSUES: None
ALTERNATIVES: Disapprove
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FISCAL EFFECTS: The project will be paid from the Street Impact Fee Fund and the Arterial
and Collector District Fund.
Attachments: Notice of Award, Award Recommendation, Bid Tabulation
Report compiled on: 5/29/19
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NOTICE OF AWARD
Page 1 of 1
NOTICE OF AWARD
Dated: __________________
TO: Montana Civil Contractors, Inc.
ADDRESS: P.O. Box 1019, Belgrade, MT 59714
PROJECT: Durston Road from Flanders Mill Rd. to Fowler Ave.
CONTRACT FOR: Standard Bid
You are notified that your Bid opened on May 28, 2019, for the above Contract has been considered. You are the apparent
Successful Bidder and have been awarded a Contract for the: Durston Road from Flanders Mill Rd. to Fowler Ave. The
Contract Price of your Contract is: Written Amount Dollars ($ 3,561,215.00) Three Million Five Hundred Sixty-One
Thousand Two Hundred Fifteen Dollars and 00 Cents.
Five (5) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award.
Three (3) sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that is,
by June 25, 2019.
1. You must deliver to the OWNER Five (5) fully executed counterparts of the Agreement including all the Contract
Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to
Bidders (Articles 8-10), and the General Conditions (paragraph 5.01).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in the General Conditions
(Article 5) and Supplementary Conditions (Article 1).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to
annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of the
Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
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May 29, 2019 Robert Murray, P.E. City of Bozeman Engineering Department
20 East Olive Street Bozeman, MT 59715 Subject: Durston Road Improvements Project – from Flanders Mill Rd. to Fowler Ave. Recommendation of Award for Construction
Dear Mr. Murray,
Bids for the Durston Road Improvements Project were received and opened on May 28th, 2019. RPA has reviewed those bids and are furnishing the accompanying Certified Bid Tabulations. RPA has also conducted an engineering check of the bids for conformance to the Contract Document requirements, including the following:
• Mathematical verification of the bid amounts, extensions, and totals.
• Review of bid forms from the apparent low bidder for proper signature and acknowledgments. No irregularities were noted in the low bid.
• Acknowledgement of receipt of all Addenda.
• Low bidder included the Montana Contractor’s license number and the required executed certifications in the Official Bid Proposal and a signed Non-Discrimination Affirmation Form.
• Review of bid bond from the low bidder. Bid bond appears proper and duly executed.
Based on the review of the Bidder’s documentation, RPA recommends award of the construction contract for the Durston Road Improvements Project from Flanders Mill Road to
Fowler Avenue to the following Contractor, based on them providing the lowest responsible bid, contingent on review and/or concurrence from the City Attorney:
Montana Civil Contractors, Inc.
P.O. Box 1019, Belgrade, MT 59714 Phone: (406) 388-1740 Email: BobK@MontanaCivil.com Montana Contractor’s Registration #: 155802 Standard Bid Amount: $3,561,215.00 Enclosed are the Certified Bid Tabulations and the Official Bid Proposal. Sincerely, ROBERT PECCIA AND ASSOCIATES
Staci Venner, P.E. Project Manager
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CERTIFIED BID TABULATIONS (BID DATE: May 28, 2019 ‐ 2 PM)
DURSTON ROAD FROM FLANDERS MILL ROAD TO FOWLER AVE.
CITY OF BOZEMAN
Robert Peccia & Associates, Inc.
3810 Valley Commons Drive #4, Bozeman, MT 59718
Item Unit
No. Quantity Unit Description
BASE BID
1 1 LS Mobilization, Bonding, and Submittals (May not exceed
5% of Total Base Bid)
$136,400.00 $136,400.00 $185,000.00 $185,000.00 $209,153.00 $209,153.00 $175,000.00 $175,000.00
2 1 LS Construction Surveying, Staking, and Testing $50,000.00 $50,000.00 $95,000.00 $95,000.00 $55,000.00 $55,000.00 $72,000.00 $72,000.00
3 1 LS Traffic Control $200,000.00 $200,000.00 $285,000.00 $285,000.00 $450,000.00 $450,000.00 $210,000.00 $210,000.00
4 1 LS Erosion Control and Permits $40,000.00 $40,000.00 $50,000.00 $50,000.00 $60,000.00 $60,000.00 $20,000.00 $20,000.00
5 1 LS Dewatering $50,000.00 $50,000.00 $75,000.00 $75,000.00 $125,000.00 $125,000.00 $120,000.00 $120,000.00
6 1,000 CY Topsoil‐Strip, Salvage, and Reuse $18.00 $18,000.00 $40.00 $40,000.00 $50.00 $50,000.00 $12.00 $12,000.00
7 1,000 CY Topsoil‐Imported $28.00 $28,000.00 $50.00 $50,000.00 $90.00 $90,000.00 $30.00 $30,000.00
8 3 EA Monument Box $1,200.00 $3,600.00 $1,500.00 $4,500.00 $2,000.00 $6,000.00 $700.00 $2,100.00
9 2 EA Property Pin $500.00 $1,000.00 $400.00 $800.00 $500.00 $1,000.00 $450.00 $900.00
10 55 EA Remove Trees $300.00 $16,500.00 $250.00 $13,750.00 $700.00 $38,500.00 $700.00 $38,500.00
11 1 LS Remove Drainage $6,000.00 $6,000.00 $25,000.00 $25,000.00 $36,000.00 $36,000.00 $20,266.00 $20,266.00
12 8 LF Reset Pipe $100.00 $800.00 $350.00 $2,800.00 $450.00 $3,600.00 $700.00 $5,600.00
13 360 LF 4" PVC Schedule 40 $10.00 $3,600.00 $12.00 $4,320.00 $90.00 $32,400.00 $14.70 $5,292.00
14 100 LF 8" PVC Schedule 80 $17.00 $1,700.00 $25.00 $2,500.00 $100.00 $10,000.00 $26.00 $2,600.00
15 227.2 LF 12" PVC Storm Pipe $50.00 $11,360.00 $160.00 $36,352.00 $160.00 $36,352.00 $75.00 $17,040.00
16 46.0 LF 15" PVC Storm Pipe $60.00 $2,760.00 $165.00 $7,590.00 $200.00 $9,200.00 $87.00 $4,002.00
17 161.1 LF 12" RCP Class 5 Storm Pipe $70.00 $11,277.00 $220.00 $35,442.00 $240.00 $38,664.00 $95.00 $15,304.50
18 69.2 LF 15" RCP Class 5 Storm Pipe $80.00 $5,536.00 $180.00 $12,456.00 $250.00 $17,300.00 $110.00 $7,612.00
19 20.0 LF 36" Equivalent RCPA Class 3 $300.00 $6,000.00 $650.00 $13,000.00 $500.00 $10,000.00 $300.00 $6,000.00
20 96.0 LF 42" Equivalent RCPA Class 3 $350.00 $33,600.00 $450.00 $43,200.00 $450.00 $43,200.00 $325.00 $31,200.00
21 104.0 LF 48" Equivalent RCPA Class 4 $400.00 $41,600.00 $455.00 $47,320.00 $500.00 $52,000.00 $365.00 $37,960.00
22 5 EA Square Storm Drain Inlet $3,000.00 $15,000.00 $2,500.00 $12,500.00 $4,100.00 $20,500.00 $3,600.00 $18,000.00
23 4 EA 48" Combination Manhole & Storm Drain Inlet $3,500.00 $14,000.00 $6,000.00 $24,000.00 $4,400.00 $17,600.00 $5,200.00 $20,800.00
24 1 EA 48" Straight Manhole $3,500.00 $3,500.00 $7,000.00 $7,000.00 $4,200.00 $4,200.00 $5,000.00 $5,000.00
25 2 EA 60" Straight Manhole $5,000.00 $10,000.00 $8,500.00 $17,000.00 $4,800.00 $9,600.00 $5,600.00 $11,200.00
26 2 EA 96" Straight Manhole $9,000.00 $18,000.00 $22,000.00 $44,000.00 $15,000.00 $30,000.00 $18,000.00 $36,000.00
27 1 EA Outlet Control Structure $4,000.00 $4,000.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 $5,100.00 $5,100.00
28 4 EA Trash Rack $800.00 $3,200.00 $1,000.00 $4,000.00 $2,200.00 $8,800.00 $1,600.00 $6,400.00
29 1 LS Subsurface Detention System $28,000.00 $28,000.00 $30,000.00 $30,000.00 $52,000.00 $52,000.00 $40,000.00 $40,000.00
30 246 SY Drainage Geotextile $3.00 $738.00 $3.00 $738.00 $19.00 $4,674.00 $3.00 $738.00
31 34 CY Pipe Bedding Type 2 $40.00 $1,360.00 $35.00 $1,190.00 $20.00 $680.00 $74.00 $2,516.00
32 6.5 CY Rip Rap ‐ Class 1 Random $80.00 $520.00 $450.00 $2,925.00 $470.00 $3,055.00 $165.00 $1,072.50
33 21 EA Adjust Manhole $550.00 $11,550.00 $400.00 $8,400.00 $1,000.00 $21,000.00 $476.00 $9,996.00
34 25 EA Adjust Water Valve $300.00 $7,500.00 $200.00 $5,000.00 $900.00 $22,500.00 $178.00 $4,450.00
35 256 SF Rigid Board Insulation $10.00 $2,560.00 $7.00 $1,792.00 $47.00 $12,032.00 $5.50 $1,408.00
36 16,000 CY Street Excavation (Above Subgrade)$18.00 $288,000.00 $20.00 $320,000.00 $44.00 $704,000.00 $30.00 $480,000.00
37 1,000 CY Subexcavation & Replacement Below Subgrade
(Imported 3" Minus)
$40.00 $40,000.00 $60.00 $60,000.00 $75.00 $75,000.00 $50.00 $50,000.00
38 18,652 SY Separation Geotextile $1.50 $27,978.00 $4.00 $74,608.00 $2.00 $37,304.00 $1.50 $27,978.00
39 1,950 SY Geosynthetic $5.00 $9,750.00 $4.00 $7,800.00 $4.00 $7,800.00 $5.50 $10,725.00
40 6,683 CY Sub‐Base Course (3" Minus)$25.00 $167,075.00 $35.00 $233,905.00 $37.00 $247,271.00 $31.00 $207,173.00
41 5,037 CY Crushed Base Course (1.5" Minus)$30.00 $151,110.00 $40.00 $201,480.00 $49.00 $246,813.00 $33.00 $166,221.00
42 3,493 TON Asphalt Pavement, PG 58‐28 $70.00 $244,510.00 $88.00 $307,384.00 $84.00 $293,412.00 $105.00 $366,765.00
43 22,050 SY Asphalt Seal and Chip Coat $2.25 $49,612.50 $2.50 $55,125.00 $3.00 $66,150.00 $1.80 $39,690.00
44 302 SY P.C.C.P. (Colored & Patterned, 9" Thick)$200.00 $60,400.00 $200.00 $60,400.00 $150.00 $45,300.00 $310.00 $93,620.00
45 2,250 SY Concrete Sidewalk 6" Thick (W/3" Thick Gravel Base)$51.00 $114,750.00 $60.00 $135,000.00 $76.00 $171,000.00 $75.00 $168,750.00
46 50.6 SY Detectable Warning Panels $385.00 $19,481.00 $360.00 $18,216.00 $450.00 $22,770.00 $550.00 $27,830.00
47 6,622 LF Concrete Curb & Gutter $15.00 $99,330.00 $15.00 $99,330.00 $16.50 $109,263.00 $26.00 $172,172.00
48 865 LF Concrete Median Curb $30.00 $25,950.00 $30.00 $25,950.00 $35.00 $30,275.00 $28.00 $24,220.00
49 322 SY Concrete Median Cap 4" Thick $55.00 $17,710.00 $53.00 $17,066.00 $36.00 $11,592.00 $43.00 $13,846.00
50 31 SY Concrete Double Gutter 7" Thick $90.00 $2,790.00 $125.00 $3,875.00 $85.00 $2,635.00 $105.00 $3,255.00
51 33 SY Concrete Apron Fillets 7" Thick $90.00 $2,970.00 $125.00 $4,125.00 $85.00 $2,805.00 $105.00 $3,465.00
52 35.0 LF Guardrail $300.00 $10,500.00 $500.00 $17,500.00 $400.00 $14,000.00 $400.00 $14,000.00
53 1 LS Electrical $357,000.00 $357,000.00 $365,000.00 $365,000.00 $311,000.00 $311,000.00 $350,000.00 $350,000.00
54 1 LS Signing $70,000.00 $70,000.00 $80,000.00 $80,000.00 $67,500.00 $67,500.00 $68,000.00 $68,000.00
55 1 LS Pavement Markings $158,000.00 $158,000.00 $315,000.00 $315,000.00 $134,000.00 $134,000.00 $160,000.00 $160,000.00
56 1 LS Remove Pavement Markings $14,000.00 $14,000.00 $5,000.00 $5,000.00 $4,000.00 $4,000.00 $4,100.00 $4,100.00
57 12,860 SY Hydraulic Seeding $4.50 $57,870.00 $2.50 $32,150.00 $2.50 $32,150.00 $1.80 $23,148.00
58 1 LS Miscellaneous Landscaping $4,000.00 $4,000.00 $10,000.00 $10,000.00 $67,000.00 $67,000.00 $7,000.00 $7,000.00
59 11 EA Adjust Sprinkler System $2,500.00 $27,500.00 $2,800.00 $30,800.00 $700.00 $7,700.00 $2,500.00 $27,500.00
60 1 LS Fencing $2,000.00 $2,000.00 $15,000.00 $15,000.00 $50,000.00 $50,000.00 $3,000.00 $3,000.00
61 9 EA Mailbox $490.00 $4,410.00 $350.00 $3,150.00 $250.00 $2,250.00 $300.00 $2,700.00
62 50,000 UNIT Miscellaneous Work $1.00 $50,000.00 $1.00 $50,000.00 $1.00 $50,000.00 $1.00 $50,000.00
$2,864,357.50 $3,738,939.00 $4,397,000.00 $3,561,215.00
$3,738,939.00 $4,397,000.00 $3,561,215.00
Staci Venner, P.E.
Robert Peccia & Associates
5/28/2019
Total PriceTotal Price
First Mark Construction Montana Civil Contractors
Unit Price Unit Price
TOTAL BASE BID CALCULATED:
Engineer's Estimate Knife River
Total PriceTotal Price Unit Price
TOTAL BASE BID WRITTEN IN BID BOOK:
Unit Price
Page 1 of 1
5/28/2019
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BID PROPOSAL Page 1 of 7
BID PROPOSAL DURSTON ROAD FROM FLANDERS MILL RD. TO FOWLER AVE. CITY OF BOZEMAN ALL BIDDERS MUST CONTACT ROBERT PECCIA & ASSOCIATES OFFICE AT THE ADDRESS STIPULATED IN THE INVITATION TO BID TO OBTAIN THE “OFFICIAL” CONTRACT DOCUMENTS BOOKLET.
The undersigned Bidder, having familiarized themselves with the conditions of the work and the contract documents, the site where the work is to be performed, local labor conditions and all laws, regulations, municipal ordinances, and other factors which may affect the performance of the Work, and having satisfied themselves of the expense and difficulties attending performance of the work:
Hereby proposes and agrees, if this Bid is accepted, to enter into an Agreement with the City of Bozeman in the form included in the Contract Documents, to perform and furnish all Work as specified or indicated in the Contract Documents including labor, materials, equipment and services necessary to complete all general construction work, for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents including all Addenda, for a
project entitled Durston Road from Flanders Mill Rd. to Fowler Ave. The undersigned Bidder hereby agrees to commence work under this contract on the date to be specified in a written Notice to Proceed from the Owner and to fully complete the project within the following specified times thereafter as stipulated in the Specifications. Time is of the essence in completing this
project. Bidder further agrees to pay liquidated damages for each consecutive day work continues past the contract time. Liquidated damages will be the sum as specified in the Special Provisions plus reimbursement for engineering services per consecutive calendar day the work continues past the contract time. The work shall be completed within the allotted contract times as specified in the Special
Provisions.
The undersigned Bidder hereby certifies that: 1) this Bid is genuine and is not made in the interest of, or in the behalf of, any undisclosed person, firm, or corporation, and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; 2) the Bidder has not
directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid; 3) the Bidder
has not solicited or induced any person, firm or corporation to refrain from bidding; and 4) the Bidder has not sought by collusion to obtain for himself any advantage over any other Bidder or over the Owner.
The undersigned Bidder agrees to complete the Work in accordance with the Contract Documents for
the following prices:
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