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Home My WebLink About04-01-19 City Commission Minutes co.0 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,April 01,2019 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner-I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais:City Manager(CM)Andrea Surratt, City Attorney(CA)Greg Sullivan, City Clerk Robin Crough A. 05:59:59 PM (00:03:33)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:11 PM (00:03:45) Pledge of Allegiance and a Moment of Silence C. 06:00:57 PM (00:04:31)Changes to the Agenda There were no changes to the agenda. D. 06:01:07 PM (00:04:41) FYI • DM Mehl noted the Planning Coordinating Committee will be meeting tomorrow at 3:00 PM at the County.The Planning Board will be looking at the Community Plan tomorrow at 6:00 PM at the city. E. 06:02:00 PM (00:05:34)Commission Disclosures There were no commission disclosures. F. 06:02:07 PM (00:05:41)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) .., 0 2. Approve an On-Premises All Beverage Liquor License for 1864 MT Beverage,LLC of Bozeman, Montana to Sell Liquor at 5 West Mendenhall Street, Suite 102 and 103, for Calendar Year 2019 (Portnell) L Page 1 of 8 Bozeman City Commission Meeting Minutes,April 1,2019 3. Approve the Acceptance of$25,000 in Funds from the Montana Department of Commerce Community Development Block Grant Program(Contract#MT-CDBG-PL-17-02)and Authorize the Mayor to Sign the Grant Program Contract(Matsen) a: c 4. Authorize the City Manager to Sign an Agreement with Omdahl Excavation and Utilities, Inc. for Construction of the Mason and Tracy Infiltration Gallery Project(Mehrens) .c5 5. Authorize the City Manager to Sign a Joint Funding Agreement with the U.S.Geological Survey for the Continued Operation of the Real-Time Streamflow Gaging Station on the East Gallatin River(Heaston) ._GH 6. Authorize the City Manager to Sign a Professional Services Agreement with Gallatin Tree Care for Boulevard Tree Removals(Nordquest) a 7. Authorize the City Manager to Sign a Professional Services Agreement with Public Sector Personnel Consultants (PSPC)for a Compensation Survey Update (Henderson) 8. Authorize the City Manager to Sign Task Order Number 6 with Sanderson Stewart for the Right-of-Way Acquisition Project - Oak Street and 27th Avenue Intersection Improvements Project(Murray) L!; 9. Ordinance 2018 Provisional Adoption, Nexus Point Zone Map Amendment to Designate Approximately 20.18 Acres as R-0, Residential Office, Located at 3747 South 19th Avenue, Application 18449(Rosenberg)7L!; 10. Resolution 5009, Completion of the Nexus Point Growth Policy Amendment Amending the Future Land Use Map from Business Park Mixed Use to Residential Use, Application 19014 (Rosenberg) '1"0 06:02:10 PM (00:05:44)City Manager Overview CM Surratt noted the highlights of the consent agenda. 06:02:51 PM (00:06:25) Public Comment There was no public comment. 06:03:05 PM (00:06:39)Motion and Vote to approve Consent Items 1-10 as submitted. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve G. 06:03:20 PM (00:06:54) Public Comment There was no public comment. Page 2 of 8 Bozeman City Commission Meeting Minutes,April 1,2019 H. 06:04:05 PM (00:07:39)Special Presentations 1. 06:04:09 PM (00:07:43) Custer Gallatin National Forest Plan Revision (Corey Lewellen, USDA Forest Service District Ranger) '.C- Corey Lewellan, District Ranger for the Bozeman area, discussed the Custer Gallatin National Forest Plan revision. He discussed the forest plan, revision steps and schedule, upcoming public meetings, upcoming public webinars, how to make public comment. 06:12:00 PM (00:15:34)Questions of Presenter Cr.Cunningham asked Mr. Lewellen to provide a useful scope of comments. DM Mehl asked about the website's notifications for interested citizens. 06:13:54 PM (00:17:28) Presentation on Bozeman Municipal Watershed Project Mr. Lewellen discussed recent litigation, and the current process of working with the DOJ to move forward. 06:16:16 PM (00:19:50)Questions of Presenter DM Mehl asked which judge was presiding. 06:16:33 PM (00:20:07) Public Comment There was no public comment. 2. 06:16:51 PM (00:20:25) Human Resources Director Introduction (Surratt) CM Surratt welcomed James Henderson to the City as the Human Resources Director. 3. 06:17:50 PM (00:21:24) City Progress Report-Equal Pay(Henderson) HR Director James Henderson discussed the median earnings of males versus females in Montana, median earnings by education category, education background of City of Bozeman employees, employee education by gender, top 25% and bottom 25% headcount of employees by gender,the Thrive Index,changes to programs to improve equality,goals, 06:25:57 PM (00:29:31)Questions of Staff DM Mehl asked if gender equity is a major issue in the community,and if the Thrive Index has been successful elsewhere. He asked what next steps may be. Cr.Cunningham asked Fire Chief Waldo about fire station accommodations for female employees. He asked Mr. Henderson how to encourage city leadership to focus on the right values. 06:32:29 PM (00:36:03) Bozeman Business and Professional Women Presentation Susan Neibauer discussed Equal Pay Day on April 2.She discussed pay discrepancy,and Bozeman's efforts. Kathleen Williams discussed forward progress,the city's efforts, resources available for women, and equal pay and equal opportunity. Page 3 of 8 Bozeman City Commission Meeting Minutes,April 1,2019 I. 06:41:46 PM (00:45:20)Mayoral Proclamation 1. 06:41:57 PM (00:45:30) Proclamation Recognizing Equal Pay Day a Mayor Andrus read the proclamation recognizing April 2, 2019 as Equal Pay Day. Bozeman BPW accepted the proclamation. J. 06:45:38 PM (00:49:12)Action Items 1. 06:45:40 PM (00:49:14)Strategic Plan Priorities and Goal Setting for Fiscal Year 2019 to 2020 (Surratt) a 06:47:38 PM (00:51:12)Staff Presentation CM Surratt reviewed the seven priorities from the previous year,the five priorities already determined for 2019,the 248 projects in the 2019 Work Plan,and the Smart Sheet tool being utilized to track projects.Strategic Services Director Jon Henderson discussed the Smart Sheet in more depth. CM Surratt discussed the 14 proposed additional project for 2019,and a few project sheets that provide additional information and overlap with other projects. 07:15:11 PM (01:18:45) Questions of Staff DM Mehl asked about the iterations that the goal-setting process has gone through since the creation of the strategic plan. He asked about the landscaping/water conservation. He asked if tactics should be pulled out of larger items to go on the list. He asked about document transparency/push notifications, land use initiatives, and gender pay for vendors. Cr.Cunningham asked School Superintendent Rob Watson and Library Director Susan Gregory about a possible library expansion. Cr. Pomeroy asked Director Gregory what other options could be with expansion. Mayor Andrus asked Director Gregory about a potential expansion to the current facility. Cr. Krauss asked Director Gregory if she was proposing a branch location on the Gallatin High campus. Cr. Pomeroy asked about the gender pay project for vendors,and what authority do we have.She asked if projects get completed,can more get added.She asked about the 600 foot alcohol radius project. Cr.Cunningham asked Finance Director Donald and providing a financial incentive to vendors abiding by a gender pay policy. He asked CM Surratt how to better support the proclamation made this evening. He asked her about progress regarding stretch code, Director Jon Henderson and Community Development Director Marty Matsen responded. He asked City Attorney Sullivan and Director Matsen about wetlands and mitigation,and why this is a complicated project. Mayor Andrus asked Economic Development Director Brit Fontenot about broadband as essential infrastructure and updating the CIP. Cr. Pomeroy clarified if this was infrastructure or internet service. Mayor Andrus asked Director Donald about a percent for art. Cr. Pomeroy asked Police Chief Crawford about vandalism of art. Page 4 of 8 Bozeman City Commission Meeting Minutes,April 1,2019 08:11:30 PM (02:15:04) Public Comment There was no public comment. 08:11:57 PM (02:15:31) Recess Mayor Andrus called the meeting into recess until 8:20 PM. 08:20:45 PM (02:24:19)Call to Order Mayor Andrus called the meeting back to order at 8:20 PM. 08:20:48 PM (02:24:22)Questions of Staff DM Mehl asked if living wages, landscaping code review, planning coordinating committee update, push noticing,and document transparency are either on-going or a part of the larger five, and not among tonight's discussion. 08:25:30 PM (02:29:04) Discussion Cr. Krauss prioritized library expansion, "black holes"and brownouts for level of service,600 foot alcohol rule, and the street light study. DM Mehl prioritized broadband,gender pay equity, "black hole" intersections, 1%for art,and street light study. Cr. Pomeroy prioritized broadband, library expansion,gender pay equity, "black hole" intersections,and street light study. Cr.Cunningham prioritized broadband,gender pay equity, 1%for art,street light study,and wetlands. Mayor Andrus prioritized broadband,gender pay equity, "black hole" intersections, 1%for art, and street light study. Succeeding are broadband,gender pay, "black hole" intersections, 1%for art, and street light study. CM Surratt asked for clarification from Cr. Krauss about his intent for his"black hole" intersection item. She asked to bring back a scope of work because consulting will be needed. Mayor Andrus explained that the library project seems to be moving forward already. Cr. Krauss discussed his stance on the library expansion. 08:42:56 PM (02:46:30)Motion to direct the City Manager to update Strategic Plan priorities for 2019, to include the following items[broadband, gender pay equity, "black hole"intersections,1%for art, and street light study]in the staff work plan, and to provide a quarterly report on the progress and accomplishments beginning with the third quarter of the 2019 calendar year. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd 08:43:21 PM (02:46:55) Discussion DM Mehl discussed disappointment with the lack of public comment. He is also interested in continuing conversations regarding the excluded items. Page 5 of 8 Bozeman City Commission Meeting Minutes,April 1,2019 Cr. Pomeroy is optimistic about these goals. Cr.Cunningham thanked staff for their effort in putting this together. Cr. Krauss discussed the street light study and intersection work,and the immediacy piece. He encouraged bottom-up innovation,so he's unsure of the larger top-down strategic plan idea. Mayor Andrus supports this,and appreciates the work in putting this together. Cr. Krauss asked for clarification as to whether this is a database or spreadsheet. CM Surratt discussed the proposed process going forward. Mayor Andrus stated this is the first step connecting dots with the strategic plan, budget, and CIP. Cr.Cunningham noted how important it is that gender pay equity was identified as a priority. 08:59:24 PM (03:02:58) Vote on the Motion to direct the City Manager to update Strategic Plan priorities for 2019, to include the following items[broadband,gender pay equity, "black hole" intersections,1%for art, and street light study]in the staff work plan,and to provide a quarterly report on the progress and accomplishments beginning with the third quarter of the 2019 calendar year. The motion passed 4-1. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 2. 09:00:01 PM (03:03:35) Resolution 4989,Adopting the Transportation Impact Fee Study per Article 2.06, Bozeman Municipal Code, and Establishing Transportation Impact Fees as Stated in the Study(Rosenberry) a 09:00:25 PM (03:03:59)Staff Presentation Assistant City Manager Anna Rosenberry discussed the city's development impact fee programs, transportation being the last to be adopted this spring.She discussed the study done by Tindale Oliver, public outreach and participation,the new fee amounts,and comparisons with the existing fee for different property types. No public comment has been received. 09:05:04 PM (03:08:38)Questions of Staff Cr. Pomeroy asked about the single-family designation and apartments. DM Mehl asked about state law, matching to fees, is anyone exempt,trip exchange districts, and will multi-modal be included. 09:10:41 PM (03:14:15) Public Comment There was no public comment. Page 6 of 8 Bozeman City Commission Meeting Minutes,April 1,2019 09:10:55 PM (03:14:29)Motion to adopt Resolution 4989,Adopting the Transportation Impact Fee Study per Article 2.06, Bozeman Municipal Code, and Establishing Transportation Impact Fees as Stated in the Study. Commissioner--I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd 09:11:21 PM (03:14:55) Discussion Cr. Pomeroy discussed state law,she supports the motion. Cr. Cunningham thanked the IFAC in looking at this requirement,and the wisdom in broadening the transportation discussion. Cr. Krauss does not support the motion. He found staff and consultants ignorant of equity in deferring maintenance to make it eligible for impact fees. DM Mehl discussed impact fees as a tool, and it's fair. Mayor Andrus supports the motion,stating the fees are reliable and consistent. 09:20:34 PM (03:24:08) Vote on the Motion to adopt Resolution 4989,Adopting the Transportation Impact Fee Study per Article 2.06,Bozeman Municipal Code, and Establishing Transportation Impact Fees as,Stated in the Study. The motion passed 4-1. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham:2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve K. 09:20:46 PM (03:24:20) FYI/Discussion • Cr. Krauss stated he will be absent next week. He won't be here May 201h either. • Cr. Cunningham stated the Climate Action Partners will have a special meeting this Thursday at 2:00 PM. L. 09:21:30 PM (03:25:04)Adjournment Mayor Andrus adjourned the meeting at 9:21 PM. f Cynthia L.Andrus Mayor Page 7 of 8 Bozeman City Commission Meeting Minutes,April 1,2019 ATTEST: OF •8 •,Gas ,. U; :9 Robin Crough City Clerk -18•'-- =•-•; . 83 CO ASO��a' . PREPARED BY: Robin Crough City Clerk Approved on:��9611 Page 8 of 8