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HomeMy WebLinkAbout04-08-19 City Commission Minutes �<< �N Ca 0 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,April 08,2019 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss:Absent Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais:City Attorney(CA)Greg Sullivan, City Manager(CM)Andrea Surratt, Deputy City Clerk Brenda Sweeney A. 05:59:56 PM (00:00:34)Call to Order—6:00 PM-Commission Room,City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:09 PM (00:00:47)Pledge of Allegiance and a Moment of Silence C. 06:00:55 PM (00:01:33)Changes to the Agenda CM Surratt noted that staff would like to remove action item 2. D. 06:01:55 PM (00:02:33)Authorize Absence-Commissioner Jeff Krauss 06:01:59 PM (00:02:37)Motion and Vote to approve the absence of Commissioner Jeff Krauss. The motion passed 4-0. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy:2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve E. 06:02:13 PM (00:02:51) FYI Page 1 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 • Cr. Pomeroy mentioned Neighborhood Coordinator Tanya's Andreasen's use of the NextDoor communication tool for the public and expressed appreciation. • Cr. Pomeroy noted that she attended the Mental Health Local Advisory Council meeting today and that next month is mental health awareness month. • DM Mehl noted the second Thursday of every month the providers for mental health care gather and he, along with CM Surratt,follows the activity from that group. F. 06:04:09 PM (00:04:47)Commission Disclosures DM Mehl disclosed that has deliberately met a number of times with citizens to get their impressions of the NCOD. He noted that at one point Mayor Andrus was there and it was always legislative. G. 06:04:44 PM (00:05:22) Minutes 1. 06:04:49 PM (00:05:27)Approve the Regular Meeting Minutes from March 4, March 11,and March 25, 2019,Special Meeting Minutes from March 6, 2019, Executive Session Minutes from December 10, 2018,and User Access to Linked Minutes(Crough) 06:04:50 PM (00:05:28)Motion and Vote to approve the combined City Commission minutes from March 4,March 6,March 11,and March 25,2019 as submitted,and Executive Session minutes from December 10,2018 as previously distributed. The motion passed 4-0. Commissioner-I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve H. 06:05:19 PM (00:05:57)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) 2. Authorize the City Manager to Sign a Memorandum of Understanding with Montana State University for Collaborative Coursework Projects through the Community-Engaged and Transformational Scholarship(CaTS) Program (Andreasen) 3. Authorize the City Manager to Sign a Professional Services Agreement with DOWL, LLC Authorizing the Completion of Engineering Design Services for the Church Street Stormwater Improvement Project(Mehrens) Page 2of16 Bozeman City Commission Meeting Minutes,April 8,2019 4. Authorize the City Manager to Sign a Professional Services Agreement with Economic and Planning Systems, Inc. (EPS) for Urban Renewal Application Review for the West Peach Condos Project(Fine) 5. Authorize the City Manager to Sign a Professional Services Agreement with Kredit Electric, Inc.for the Bozeman Hilltop Tank Mixer Addition Project(Heaston) 6. Authorize the City Manager to Sign a Software as a Service Agreement with Governance Sciences Group, Inc for FlashVote Survey Services (Mileur) 7. Authorize the City Manager to Sign Addendum Number 1 to the Professional Services Agreement with Hydrologistics Irrigation LLCfor Irrigation System Start-up,Winterization,and Maintenance Services (Vandelinder) 8. Authorize the City Manager to Sign Addendum Number 1 to the Professional Services Agreement with Sprout, Inc. Land & Hardscaping for Median and Grounds Maintenance Services (Vandelinder) 9. Authorize the City Manager to Sign Amendment Number 3 to the Professional Services Agreement with RESPEC Company LLC for Groundwater Investigation Services (Heaston) 10. Ratify the City Manager's Signature on Amendment Number 1 to the Master Services Agreement with Creative Breakthroughs, Inc. (CBI) for Renewal of E-Discovery Software License and Maintenance Services (Stambaugh) 11. Resolution 5041,Confirmation of Police Officers (Crawford) 06:05:25 PM (00:06:03)City Manager Overview CM Surratt provided the highlights of the consent agenda. 06:06:55 PM (00:07:33) Public Comment There was no public comment. 06:07:10 PM (00:07:48)Motion and Vote to approve Consent Items 1-11 as submitted. The motion passed 4-0. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve I. 06:07:27 PM (00:08:05) Public Comment Mayor Andrus opened public comment. 06:08:07 PM (00:08:45)MICROPHONE TECHNICAL DIFFICULTIES Page 3 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 06:08:27 PM (00:09:05)Chris Naumann Public Comment Mr.Naumann is the executive director of the Downtown Bozeman Partnership and spoke about the NCOD policy recommendations. He noted that the Downtown Urban Renewal Board and the Downtown Business Improvement Board submitted their recommendations to the commission to adopt the Downtown Bozeman Improvement Plan and talked about a specific designation in the plan as a distinct neighborhood within the NCOD. J. 06:17:03 PM (00:17:41)Special Presentations 1. 06:17:14 PM (00:17:52)Clean-Up Day(Terry Quatraro, Beautification Advisory Board) Neighborhoods Coordinator Tanya Andrea introduced Terry Quatraro who has been the Beautification Advisory Board chair for 20 years. Ms. Quatraro announced and described the 2019 Bozeman Cleanup Day event. She talked about the duties and responsibilities from the by-laws of the Beautification Advisory Board.She thanked the commissioners for enabling the board to pursue projects and thanked staff for their support. 06:26:29 PM (00:27:07)AV EQUIPMENT TECHNICIAL DIFFICULTITES 2. 06:31:05 PM (00:31:43) Mayor's Challenge for Water Conservation (Ahlstrom) Water Conservation Specialist Jessica Ahlstrom spoke about the Mayor's Challenge for Water Conservation and noted this April marks the third year that the City of Bozeman is participating. She outlined the purpose of the challenge and pointed to the web site at mywaterpledge.com,where cities compete in one of five population categories for pledges. K. 06:36:13 PM (00:36:51)Action Items 1. 06:36:22 PM (00:37:00) Resolution 5037, Revising the Fee Schedule for Miscellaneous Services Provided by the City's Water Operations Division (Donald) 06:36:34 PM (00:37:12)Staff Presentation Finance Director Kristin Donald presented Resolution 5037 and noted these services fees have not been reviewed for a long period of time. She pointed out the work that had been done relative to surveying other cities and the costs of shutting off and reconnecting water. She talked about services charges for non-emergency shut off and reconnection. She talked about the use of hang tags as a notice for water shut off. She talked about proposed fees going forward. Water and Sewer Superintendent John Alston was present to answer questions. 06:40:49 PM (00:41:27)Questions of Staff DM Mehl asked if hangtags could be used any month and confirmed a hang tag is never used less than 45 days delinquency. Cr. Pomeroy asked about the charge for water shut off and reconnect. Cr. Cunningham asked about the volume in non-emergency shutoffs. He asked about the current Page 4 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 maximum charge related to the hang tag program. Mayor Andrus asked what we are trying to solve. She asked if we see this as something that suffices for the future. She asked about timing of doing this now. Cr. Pomeroy asked about the percentage of residents behind in payments. 06:49:50 PM (00:50:28) Public Comment There was no public comment. 06:50:02 PM (00:50:40)Motion to adopt Resolution 5037, Revising the Fee Schedule for Miscellaneous Services Provided by the City's Water Operations Division. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd 06:50:15 PM (00:50:53) Discussion DM Mehl will support this motion and clarified this is for non-emergency activity. He thinks it's important to recoup costs in time. He noted that other cities are ahead of us in this. Cr. Pomeroy will support this motion and stated it is fair and hopes it can be an effective tool. Cr. Cunningham is in support of non-emergency situation where it's elective. He stated he has a small problem with the fee for the second notification. Mayor Andrus supports the motion with the caveat that people know this is coming. DM Mehl assumes June is enough time, but if staff needs to bring something back in consent to change it to July to allow plenty of time to educate the public, he is in favor. 06:56:50 PM (00:57:28)Amendment to the Motion to change the effective date for the billing period which will first appear on the July 2019 water billing. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd 06:57:09 PM (00:57:47) Vote on the Amendment to the Motion to change the effective date for the billing period which will first appear on the July 2019 water billing. The motion passed 4-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 06:57:32 PM (00:58:10) Vote on the Motion as Amended to adopt Resolution 5037,Revising the Fee Page 5 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 Schedule for Miscellaneous Services Provided by the City's Water Operations Division, and to change the effective date for the billing period which will first appear on the July 2019 water billing. The motion passed 4-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 06:57:53 PM (00:58:31) Recess Mayor Andrus called the meeting into recess until 7:10 PM. 07:08:36 PM (01:09:14)Call to Order Mayor Andrus called the meeting back to order at 7:08 PM. i i i i 2019. 3. 07:08:45 PM (01:09:23)Amended Plat of Tract 3A,Amended Plat of the Remainder of Tract 3, Block 1,Valley West Subdivision Major Subdivision Preliminary Plat,Application 19049 (Quasi-Judicial) (Saunders) 07:09:02 PM (01:09:40)Staff Presentation Community Development Manager Chris Saunders presented Application 19049. He presented the project in review,which is the Valley West Square Subdivision at the Northeast Corner of Cottonwood Road and W. Babcock Street. He explained this parcel was originally created over 20 years ago as part of the original Valley West subdivision and was planned for commercial development. He explained the proposal is to subdivide the tract into six lots. 07:15:55 PM (01:16:33)Questions of Staff Cr. Pomeroy asked about unresolved issues and no request for variances or deviations. She asked if it is because of state law that this is in front of the commission. Cr.Cunningham asked about the construction of North Cottonwood in coordination with this project. He asked about a turn lane on West Babcock. He asked about the accommodations made for bike racks and pedestrian walkways. Page 6 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 DM Mehl clarified the motion and changes were incorporated in the memo from the Planning Board. Mayor Andrus asked about indirect access from the alley into the parking lot. 07:24:01 PM (01:24:39)Applicant Presentation Luke Stein, with C&H Engineering, noted all of the existing utilities are in place and they are just tapping in for services. He pointed out a hydrant will be installed which will serve all needs for fire in this subdivision. He talked about the reason for not punching through the alley due to an existing house. 07:25:03 PM (01:25:41)Questions of Applicant Cr. Pomeroy asked what kind of businesses will be there. Cr.Cunningham asked if Mr.Stein read the staff report and whether he agrees with the 24 recommended conditions of approval as well as the code requirement regarding plat corrections. Mayor Andrus asked about the floor area ratio. 07:27:50 PM (01:28:28) Public Comment Mayor Andrus opened public comment. 07:27:57 PM (01:28:35)Jay Bentley,Public Comment Mr. Bentley lives across the street and asked about the height of the building as well as a traffic light. He talked about an already existing parking issue along Cottonwood. 07:29:19 PM (01:29:57)Staff Clarifications Mr.Saunders clarified questions from the public comment. He noted at this point there are no site plans for the individual buildings. He talked about the installation of a traffic light when the road construction is complete,which will include pedestrian crossings. He addressed the parking demand. 07:31:21 PM (01:31:59)Motion that having reviewed and considered the application materials,public comment,and all the information presented,I hereby adopt the findings presented in the staff report for application 19049 and move to approve the subdivision with conditions and subject to all applicable code provisions. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd 07:31:52 PM (01:32:30) Discussion Cr. Pomeroy will support the motion. She stated this is a well-developed residential area and agrees with staff findings. Cr. Cunningham agrees with the staff report. He talked about commercial following roof tops and this parcel has been designated B-1 for a number of years. DM Mehl is in agreement with the staff report. He stated this is a long planned area and appreciates the scale of it. Mayor Andrus will support this as well and concurs with the staff report.She stated her appreciation of ,Page 7 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 the context given to the neighborhood as well as the commercial surrounding in this area. 07:38:13 PM (01:38:51) Vote on the Motion that having reviewed and considered the application materials,public comment,and all the information presented,I hereby adopt the findings presented in the staff report for application 19049 and move to approve the subdivision with conditions and subject to all applicable code provisions. The motion passed 4-0. Commissioner-I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 4. 07:38:24 PM (01:39:02) Neighborhood Conservation Overlay District (NCOD)and Historic Preservation Program Review and Recommendations (Gonzalez) 07:39:12 PM (01:39:50)Staff Presentation Historic Presentation Specialist Phil Gonzalez opened the presentation and explained the history,timing and purpose of the Neighborhood Conservation Overlay District(NCOD) Review. He acknowledged the consultants who were in attendance to discuss thirteen policy recommendations of the NCOD Program. Staff seeks to receive guidance from the commission based on the consultant's recommendations. Mr. Gonzalez turned the presentation over to Chris Bendon and Sarah Adams,with Bendon Adams Consulting.The consultants talked briefly about their recommendations and some of the themes they heard and observed. 08:02:29 PM (02:03:06)Questions of Staff and Consultants Cr.Cunningham asked about the recommended survey process and adjusting boundaries. He asked about the recommendation of the role of the Historic Preservation Advisory Board (HPAB). He continued to ask a series of questions. DM Mehl asked about Main Street remaining part of the historic district. He asked about regulations for the B-3 and how it works currently. He continued to ask a series of questions. Cr. Pomeroy asked how the city can give historic property owners incentives. She asked about B-3 parking. She asked about the pace of development relative to the NCOD. Mayor Andrus asked about the difference between "standards"and "guidelines". 08:45:28 PM (02:46:06)Clarification from Staff CA Sullivan talked about how standards and guidelines are established. 08:47:36 PM (02:48:14)Questions of Staff and Consultants Continued She asked about the suggestion of more training for the HPAB.She asked whether there are areas of the Page 8 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 community that would benefit from a more formal survey. 08:58:36 PM (02:59:14) Public Comment Mayor Andrus opened public comment. 08:59:04 PM (02:59:42)Derek Strahn,Public Comment Mr. Strong talked about how far the city has come in the last several months and particularly with the hiring of historic preservation staff. He urged the commissioners to follow the recommendations of Bendon Adams. 09:02:27 PM (03:03:05)Michael Wallner,Public Comment Mr. Wallner serves on the Historic Preservation Advisory Board(HPAB). He talked about the work the HPAB has done with the consultants. He talked about review authority being allowed by the HPAB. 09:04:22 PM (03:05:00)Eric Karshner, Public Comment Mr. Karshner is a member of the HPAB and talked about how taking an architectural inventory would benefit citizens. 09:06:16 PM (03:06:54)Mike Herring,Public Comment Mr. Herring talked about Recommendation 4.1 and how it effects the block he lives on. He talked about how his neighborhood is split for zoning and using streets to delineate boundaries. 09:09:14 PM (03:09:52)Zehra Osman Public Comment Ms. Osman talked about adopting compatible architecture.She talked about keeping all of downtown, including the B-3 zone, in the NCOD under protections from a strengthened role of the HPAB. 09:12:47 PM (03:13:25)Jeanne Wilkinson Public Comment Ms.Wilkinson is a member of the HPAB and talked about Recommendation 3.3 to strengthen the HPAB review authority.She talked about ways for HPAB to add value to the project review process. 09:16:07 PM (03:16:45)Crystal Allegria,Public Comment Ms.Allegria is a member of the HPAB and talked about Recommendation 2.1 to support the local preservation program.She talked about bolstering the historic core of the community. 09:17:45 PM (03:18:23)Jennifer Dunn,Public Comment Ms. Dunn is chair of the HPAB and reiterated three specific items the board felt strongly about from the list of recommendations by the consultant. 09:19:55 PM (03:20:33)Lisa Kirk,Public Comment Ms. Kirk is with Save Bozeman and spoke about recommendations to improve zoning and reduce conflict. Page 9 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 09:23:20 PM (03:23:58) Procedure Mayor Andrus would like to consider a motion to adopt all the recommendations and then she will go through each individual guideline and ask if there are amendments. 09:24:24 PM (03:25:02)Motion that having reviewed and considered draft report recommendations 1- 13,public comment,and all other information presented, I hereby move to recommend recommendations 1-13 as presented in Table-1. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd 09:24:56 PM (03:25:34) NCOD Recommendation 2.1 There were no amendments. 09:25:29 PM (03:26:07) NCOD Recommendation 2.2 There was one amendment. 09:26:29 PM (03:27:07)Motion to remove North Ph from the NCOD. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd 09:26:34 PM (03:27:12) Discussion DM Mehl stated it's an area of high incentive and we are trying to push growth in to that area. Cr. Cunningham stated the Midtown Urban Renewal Board (MURB) has gone on record as officially recommending North 7Ih all out. Cr. Pomeroy agrees. Mayor Andrus agrees and also thinks the idea of completing the survey is a high priority. 09:28:06 PM (03:28:44) Vote on the Motion to remove North 7th from the NCOD. The motion passed 4- 0. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 09:28:16 PM (03:28:54) NCOD Recommendation 2.3 There was one amendment. Page 10 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 09:28:23 PM (03:29:01) Discussion DM Mehl heard from the boards an interest for standards in the areas north and south of downtown. Mayor Andrus would like to make it amendment to be as clear as possible. 09:29:19 PM (03:29:57)Motion that staff focus on three general neighborhoods, one north of the downtown area,south of downtown, and downtown. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham:2nd 09:29:30 PM (03:30:08) Discussion DM Mehl stated as previously disclosed, he spoke privately with folks who care deeply about historic preservation who indicated they were in favor of large areas. Mayor Andrus agrees and thinks the connectivity called out in the downtown plan is relative to design standards in these other areas. Cr.Cunningham noted that as we do the survey,the more information that is obtained regarding special things about specific neighborhoods,the better those types of decisions can be made. Mayor Andrus talked about how specific areas north and south should speak to each other relative to guidelines. 09:32:11 PM (03:32:49) Vote on the Motion that staff focus on three general neighborhoods, one north of the downtown area,south of downtown, and downtown. The motion passed 4-0. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 09:32:19 PM (03:32:57) NCOD Recommendation 3.1 There were no amendments. 09:32:58 PM (03:33:36) NCOD Recommendation 3.2 There were no amendments. 09:33:05 PM (03:33:43) Discussion DM Mehl pointed out he is on the Planning Board and talked about the language the board stated, making it unclear which incentives will be used. However, he will not be making an amendment. Mayor Andrus stated it's important,given attempts with affordable housing,that all the right people are in the room when talking about incentives. Page 11 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 Cr. Pomeroy supports this motion and stated she hopes the incentives become clearer. 09:34:52 PM (03:35:30) NCOD Recommendation 3.3 There were no amendments. 09:35:03 PM (03:35:41) Discussion Cr.Cunningham asked about a recommendation from the Planning Board. DM Mehl noted the idea was in line with HPAB which is the ability to comment on plans. Cr.Cunningham talked about being careful about input of review that doesn't slow down the process. 09:37:39 PM (03:38:17) Recommendation 3.4 There were no amendments. 09:38:04 PM (03:38:42) Recommendation 4.1 There was one amendment. 09:38:17 PM (03:38:55) Discussion Cr. Cunningham asked if this is the time to be making this decision prior to the report on the downtown plan. DM Mehl stated the Planning Board suggested removing this recommendation for the time being. Mayor Andrus agrees we have transitional zones we haven't tried yet. 09:41:49 PM (03:42:27)Motion that the study of the Transition Zone be a mid-or►ong-term priority rather than an immediate priority. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd 09:42:01 PM (03:42:39) Discussion DM Mehl noted this issue will continue and is important to the community. Cr. Cunningham asked if we wait for the survey before we adjust the boundaries or vice versa. He spoke about a fair hearing for the people working on the downtown plan. 09:44:03 PM (03:44:41) Vote on the Motion that the study of the Transition Zone be a mid-or long- term priority rather than an immediate priority. The motion passed 4-0. Deputy Mavor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mavor-Chris Mehl:Approve Commissioner-Jeff Krauss: Absent Commissioner-I-Ho Pomeroy:Approve Page 12 of 16 Bozeman City Commission Meeting Minutes,April8,2019 Commissioner-Terry Cunningham:Approve 09:44:12 PM (03:44:50) NCOD Recommendation 4.2 There was one amendment. 09:44:25 PM (03:45:03) Discussion Mayor Andrus stated the idea of doing the survey has been discussed and doing any adjustments to the boundaries is premature at this point. 09:44:44 PM (03:45:22)Motion that Recommendation 4.2 be a medium or long-term priority based on the accumulation of additional data. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd 09:45:06 PM (03:45:44) Discussion DM Mehl stated he made it broad because it could be the survey but other things could influence it as well. 09:45:23 PM (03:46:01) Vote on the Motion that Recommendation 4.2 be a medium or long-term priority based on the accumulation of additional data. The motion passed 4-0. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 09:45:33 PM (03:46:11) NCOD Recommendation 4.3 There were no amendments. 09:45:51 PM (03:46:29) Discussion DM Mehl appreciates the consultants put mass and scale in twice, as it is something most of his constituents talked about. 09:46:48 PM (03:47:26) NCOD Recommendation 5.1 There were no amendments. 09:47:15 PM (03:47:53) NCOD Recommendation 6.1 There were no amendments. Page 13 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 09:47:38 PM (03:48:16) Discussion Mayor Andrus noted we are already working on this in our GIS Department. Cr.Cunningham noted we are also working on push notification. DM Mehl hopes staff understands we want to do this city wide. 09:48:36 PM (03:49:14) NCOD Recommendation 6.2 There was one amendment. 09:48:50 PM (03:49:28) Discussion Cr.Cunningham thinks this should be something we think about on a city wide basis. DM Mehl noted a conversation with the former planning director who did this. He suggested a language revision. 09:51:00 PM (03:51:38)Technical Clarification CM Surratt noted a word was left out of the underlying motion which should read "...I hereby move to adopt recommendations...", instead of"...recommend recommendations...". 09:52:51 PM (03:53:29)Motion to develop a plan to have public meetings prior to application review with impacted neighbors and collect input from neighborhoods on large scale projects. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd 09:53:08 PM (03:53:46) Discussion DM Mehl stated he re-worded 6.2 to be more affirmative and is leaving it up to staff to recommend square footage. Cr.Cunningham talked about the Inter Neighborhood Council retreat where they reviewed neighborhood association structures in other cities. Mayor Andrus supports this as well but there is no specific language in the amendment that addresses who does it. DM Mehl noted he deliberately left it vague with the assumption that the commission empowers the community development director to communicate to a large project that they have to do this, and they would come up with minimum standards. 09:57:15 PM (03:57:53)Staff Clarification Community Development Director Marty Matsen addressed the language in the motion and noted staff would not have not have conducted a review. Community Development Manager Chris Saunders noted similar requirements with some planners in Billings. 09:58:21 PM (03:58:59) Vote on the Motion to develop a plan to have public meetings prior to Page 14 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 application review with impacted neighbors and collect input from neighborhoods on large scale projects. The motion passed 4-0. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 09:58:34 PM (03:59:12) Meeting Extended Mayor Andrus extended the meeting until 10:15 PM. 09:58:39 PM (03:59:17) Discussion on Main Motion Cr. Cunningham spoke about preserving our historic districts while allowing infill. He talked about inventory allowing us to find character. DM Mehl will support the motion as amended and would like to suggest we are going to protect building and revitalizing the historic preservation program.'He noted the role of the HPAB will increase. He stated we will revise our standards and talk to the Secretary of Interior and look at mass and scale. Cr. Pomeroy stated she is glad we have a healthy and engaged community. She talked about the need to protect the history of properties and strongly hopes this guidance is meaningful,successful and practical. She will support the motion as amended and hopes these kind of guidelines are a good balance with affordable housing. Mayor Andrus will support the amended motion as well.She thanked Bendon Adams,staff and folks who have been involved in discussions. She talked about the NCOD playing a part in our neighborhood character,which has worked very well and will continue to work well. 10:11:16 PM (04:11:54) Vote on the Motion that having reviewed and considered draft report recommendations 1-13,public comment, and all other information presented,I hereby move to adopt recommendations 1-13 as presented in Table-1. The motion passed 4-0. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl:2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve L. 10:11:29 PM (04:12:07) FYI/Discussion Page 15 of 16 Bozeman City Commission Meeting Minutes,April 8,2019 • DM Mehl mentioned there will be a meeting at the library on Friday from 2-4 PM to discuss domestic violence and how to talk about it as a community. M. 10:12:02 PM (04:12:40)Adjournment Mayor Andrus adjourned the meeting at 10:12 PM. S hia L.Andrus Mayor ATTEST: a Or B OZ CqA •. A,yr a Robin Crough Gf�• "�-x��' +�_�' � *. City Clerk 883 It a .,• ��Q IN CO. o . PREPARED BY: Brenda Sweeney Deputy City Clerk Approved on:��1 Page 16 of 16