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Home My WebLink About19- City Grant #2019-05 - Historic Preservation Negative Grant Scanning Project BOZ E MAN MT City of Bozeman Grant Routing Cover Sheet This form is used in conjunction with Administrative Order 2014-01, adopting the Grant Application and Reception Policy. When a Department Director signs grant documents under this provision, they are certifying that they understand and will carry out the provisions of the grant and its impact on city operations and finances. All the required boxes must be initialed by the appropriate departments. Use a separate routing sheet for each phase of the grant process. Utilize assigned grant number for each phase for tracking purposes. Grant Document Title: Negative Grant Scanning Project Grant#(issued by City Clerk):2019-05 CFDA#(applies to Federal grants) Grant Total:$2,400 Grant Match:$600 Department: Community Development Grant Project Manager: Phillipe Gonzalez Phase of Process: Notice of Intent ❑Application Award/Contract Date Document Signed: For all grants under$20,000 in Department Finance Office City Manager Original Signed value. Director Grant Documents to City Clerk Does not require approval on Commission meeting agenda all- E , For all grants over$20,000 in Department Finance Office City Manager Original Signed value. Director Grant Documents *Department Director initials to City Clerk verify notification to City Commission and City Manager within 30 days of grant application. REQUIRES City Commission Approval DATE of COMMISSION MEETING: Presented by: Consent1-1 Action Revised 10/27/2014 Staff Instructions for Use and Expectation of Review Department Director - Fully understands the grant and its impact on city operations and finances and intends to carry out the grant provisions if awarded - Written notification to City Commission and City Manager if grant is over$20,000 - Coordinates with legal staff or applicable departments for all sub-recipient or related contractual documents associated with the grant Finance Office - Receives copies of grant documents and/or accounts for potential impact on city finances City Manager - Authorizing signature City Clerk - Issues grant routing number - Retains copy of original signed documents - Tracks grant documents by number Revised 10/27/2014 Follow Up - Grant Lifecycle Manager Page 1 of 5 Follow Up Al Public Profile 8,03 Collaborate Historic Photo Negative Scanning Project Process: 2019 Montana History Foundation Application Contact Info Request Applicant: o' Mr. Phillipe Gonzalez pgonzalez@bozeman.net 406-582-2940 20 East Olive St. Bozeman, MT 59771 Contact Email History Organization: City of Bozeman 406-582-2940 20 East Olive St. Bozeman, MT 59771 Gallatin Q If your organization information does not appear correct, please contact the funder. Thank you. Application F1 Follow Up ® FollowUp Packet ® Question List Q Fields with an asterisk(*) are required. Grant Agreement Please note that if your project is overseen by a fiscal sponsor, the fiscal sponsor must electronically sign this grant agreement. To invite your fiscal sponsor to sign this agreement, click the blue "Collaborate" button in the upper right-hand corner of your screen. https://www.grantinterface.com/Request/Submission/FollowUp?request=3938251&submis... 4/29/2019 Follow Up -Grant Lifecycle Manager Page 2 of 5 https://www.grantinterface.com/Request/Submission/FolllowUp?request=3938251&submis... 4/29/2019 Follow Up - Grant Lifecycle Manager Page 3 of 5 Project Name Historic Photo Negative Scanning Project MHF Grant Amount Requested $ 1,800 Amount Granted If the amount granted and the amount requested are not the same, a new budget and budget narrative must be submitted for the amount granted. $ 1,800 Grant Period: 5/1/2019 -6/30/2020 Progress Report Due: 12/1/2019 Photos Due: 2/1/2020 Final Report Due: 6/30/2020 This agreement is entered into on 4/3/2019 by and between the Montana History Foundation and the Grantee listed above. By signing this agreement, you agree to the following: PURPOSE* Grantee will use the funds solely for the purpose outlined in the grant application. Grant funds will not be used for overhead, indirect or administrative costs. ❑ I agree PAYMENT* • For grants over$1,500, MHF will advance 80% of the grant amount to Grantee upon return of this signed agreement. The remaining 20% of the grant amount will be released to Grantee only after the interim progress report, photograph report, and a detailed report of expenditures have been received. • For grants$1,500 and less, MHF will advance 100% of the grant amount to Grantee upon return of this signed agreement. https://www.grantinterface.com/Request/Submission/FollowUp?request=3938251&submis... 4/29/2019 Follow Up - Grant Lifecycle Manager Page 4 of 5 • Any funds not expended at the project's completion will be promptly returned to MHF. • For grants that were awarded less than the amount requested in the application, a new online project budget and budget narrative is required to be submitted before funds will be released. ❑ I agree ACKNOWLEDGMENT* • Grantee will clearly designate the Montana History Foundation as the sponsor of the project in any publication supported by the project(print or electronic), publicity related to the project, publication of the results of the project, or tangible result of project activity, such as productions, displays, signage or exhibits. • To the extent practicable, publicity and publications should include the Montana History Foundation logo, available here. • A copy of any PR relating to the project funded with this grant will be uploaded with Grantee's final report. • Invitations to celebrations and events relating to grant projects is appreciated by MHF staff who attend the events whenever possible. ❑ I agree PHOTO RELEASE* • Grantee understands and agrees that any photographs submitted will become the property of the Montana History Foundation and may be used for but not limited to annual reports, newsletters, Facebook posts, MHF website, and press releases. • Grantee hereby irrevocably authorizes the Montana History Foundation to copy, exhibit, publish, or distribute any submitted photos. In addition, Grantee waives the right to inspect or approve the finished product, including written or electronic copy. • Grantee waives any right to royalties or other compensation arising or related to the use of photographs. ❑ I agree REPORTS* • Grantee will submit an online progress report by December 1, 2019. If the project is complete before the progress report is due, please contact us to discuss reporting requirements. • Grantee will submit online project photographs for MHF's use in publicity including but not limited to annual reports, newsletters, Facebook, MHF's website, or press releases by February 1, 2020. Please review the Grantee Photo Guide. • Grantee will submit an online final report by June 30, 2020. The final report will include a scan of receipts for expenses paid with MHF and required matching funds. Any remaining grant fund balance will be released after the final report is submitted. https://www.grantinterface.com/Request/Submission/FollowUp?request=3938251&submis... 4/29/2019 Follow Up - Grant Lifecycle Manager Page 5 of 5 • Optional: Grantee may submit online a request for the grant balance with a report of expenditures. Project photographs must also be submitted before the grant fund balance will be released. [� I agree Failure to provide these reports in a timely manner will preclude the Grantee from applying for MHF grants in the future. Financial records must be kept for inspection and/or audit for a period of five years following the submission of the final report. MHF or its authorized representatives may, at its discretion, inspect at any reasonable time records related to this grant or visit the project itself. If you have any questions about the grant, or if any concerns or problems arise relating to your project, contact the MHF Grants Manager, Carissa Beckwith, carissa@mthistory.org, (406)449- 3770. On behalf of the grantee, I accept this grant and agree that the Grantee will abide by the provisions of my grant application and this agreement. By typing in your Name, Title, and Date in the spaces below, you confirm that you are authorized to make legal contracts for the Grantee and that you agree to enter into this agreement by electronic means. Full Name* Title* Date* Q Due on 05/15/2019 12:00 AM MDT. Save Follow Up Submit Follow Up https://www.grantinterface.com/Request/Submission/Fo llowUp?request=393 8251&submis... 4/29/2019