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Home My WebLink About05-07-19 Quorum Notice - 2019 Municipal Elected Officials Program BOZ E MAN MT City Commission NOTICE TO BOZEMAN RESIDENTS A quorum of Bozeman City Commissioners may occur during various events associated with the 2019 Municipal Elected Officials Program from Tuesday, May 7, 2019 through Thursday, May 9, 2019. See the attached agenda for time and location information. No City Commission discussion or action will take place. For further information please contact the City Clerk's office at (406) 582-2320. Robin Crough City Clerk '`'� ram'i•t.;�� ceQo� 39TH ANNUAL MONTANA MUNICIPAL INSTITUTE ELECTED OFFICIALS �J WORKSHOP "�w May 7-9, 2019 Bozeman, MT M MONTANA STATE UNIVERSITY EXTENSION Local Government Center I Tuesday, May 7 th DOWNTOWN BOZEMAN DEVELOPMENT TOUR Baxter Hotel, 105 W Main St, Bozeman 2:00 PM Registration Catering&short presentation by Fork&Spoon Meet fit Greet 3:00 PM Welcome to Bozeman,Mayor Cyndy Andrus Introductions 3:30 PM Using Various Tools to Finance the Citg's Vision Commissioner Jeff Krauss, City liaison for URD&BID 3.45 PM Understanding the Different Financing Tools and How They Are Used in Bozeman Chris Naumann, Executive Director, Downtown Business Partnership 4:15 PM Seeing the Tools in Action:Downtown Tour Led by Chris Naumann *Alternate presentation highlighting downtown investments will also be offered 5:00 PM Post Tour Question&Answer Session 5:15 PM Adjourn Elected Officials Reception Sponsored by: of ciT�Fs �Z MONTANA MUNICl/ALINTERLOULAUTNOAITY MONTANA Z T STATE UNIVERSITY O Lpq EXTENSION • Local Government Center Wednesday, May 8 th MAYOR AGENDA COUNCIL IVIEM13ER AGENDA 7:00 - Breakfast-Big Skg Breakfast 8:00 AM - _ ----- _ _----_- _= Atrium --The Right of the Public to Know and Participate Dan Clark,Director,MSU WC Kellg Lgnch,Deputg Director,MLCT An in-depth review of the constitutional right of the public to know and participate in the workings 8:00 — of their municipal government. 9:30 AM Learning Outcomes: • Understand the limitations imposed upon Montana's municipal officials bg the right of citizens to participate in govermental decisions bg the'open meetings law'and the citizen's'rights of privacg'. •Know the constitutional and statutorg requirements of public access to public records. 9:30 - Morning Break 9:45 AM Coffee and Hot Tea Council Roles and Responsibilities Employee Motivation Dan Clark,Director,MSU LCC Mark Willmarth,Vision West Hgalite A review of the duties and responsibilities of A review and discussion of effective emplogee 9:45 — motivation techniques. the legislative branch in municipal government. 12:00 PM Learning Outcomes: Learning Outcomes: • Know the use of emplogee motivation • Understand the difference in roles techniques. and responsibilities of the executive •Understand the tools and resources to engage and legislative branches of municipal emplogees. government. •Understand emplogee motivation. •Be able to identifg appropriate roles for the legislative branch in dailg operations. 12:00 - Lunch- Soup,Salad,Ei Wraps 1:00 PM tamarack/Asper 3 Engaging Employees for Success 1:05 - Mark Willmarth,vision vilest Ethics &Ex-Parte Communication Hgalii Dan Clark,Director,MSU LEiC 2:50 PM An interactive session to address how to engage emplogees bg identifging and meeting emplogess motivational needs.Methods to Understanding Montana's code of ethics,the increase emplogee productivitg bg clarifging '� role of council as aquasi-judicial bodg,and ex- job expectations and providing objective parte communication. feedback will be practiced. Learning Outcomes: Learning Outcomes: • Understand the process for increasing • Understand how the Montana Cade of Ethics emplogee productivitg,job satisfaction and governs the behaviors and actions of elected retention. and appointed municipal officials. re •re able to identifg and reach out to •Know what ex-parte communication is and how it effects municipal governance. disengaged emplogees. •Be able to implement effective feedback tools. 2:50 - Afternoon Snack 3:05 PM Afternoon Sweet Break Interviewing Techniques and Analyzing Appplicant Qualifications Angela Simonson,MMIA 3:05 - Hgalite er Clark 5:00 PM The purpose of this course is to review the legal requirements and appropriate procedures to hire municipal emplogees and an overview of EEO requirements. Learning Outcomes: •Understand state and federal laws pertaining to the hiring process. •Understand protected classes in Montana. •Understand hiring preferences and how to apllg them. •Understand steps involved in the hiring process. •Understand best practices to limit risk in the hiring process. Have you filled out gour evaluation? We will use the evaluations to decide on topics, speakers, and themes for next >year's Elected Officials program. Help us continue to improve education for Montana elected officials. We appreciate your feedback! 4 Thursday, May qFh MAYOR AGENDA COUNCIL MEMBER AGENDA 7:00 - Breakfast- Spanish Peaks 8:00 AM - - - Succession Planning Dan Clark,Director,MSU LCIC Hyalite&Le &Clan' 8:00 - An overview of the importance of succession planning to a municipalitg's long term health,along with tips,best practices,and first step ideas that clerks can implement as soon as theg return 8:55 AM home. Learning Outcomes: •Be able to identify the importance of clear,consistent succession planning for organizational health. •Be able to implement succession planning in a department of municipal organziation. How You Impact Change at the State Level Tim Burton,Executive Director,MLCT Kellg Lgnch,Deputg Director,MLCT 9:00 - Hyalite&Lewis B Clark A review and discussion of the 2019 Montana Legislative Session and the important role of 9:50 AM municipal clerks in helping the League build relationships,identify problems,and develop the power to change the decisions that impact cities and towns. Learning Outcomes: •Be able to identifg the results of the 2019 Legislative Session that will impact municipalities in Montana. •Be able to recognize the importance of each municipalitg's involvement in the state legislative process. 9:50 - Morning Break 10:05 AM Coffee and Hot Tea l Local Government Center MONTANA MSU Extension STATE UNIVERSITY msulocalgov org EXTENSION 406.994.6694 Local Government Center Overview of Labor Laws Municipal Budgeting Angela Simonsaii,M 1. . Montana Local Government Services 11ij1-1!li e$TI' TaliliiidL." 10:05 - The purpose of this sesison is to review current This session will review municipal budgeting 12:00 PM labor laws including Fair Labor Standards Act theory and best practices.Participants will (FLSA),Wrongful Discharge from Employment learn about the importance of values-based Act(WDEA),and the American Disabilites Act budgeting,fundamental public accounting (ADA). theory,and participate in an interactive discussion around practical tips and suggested Learning Outcomes: budgeting processes. •Know how laws and policies align. •Understand the importance of following Learning Outcomes: employment laws. •Identify best practices of municipal •Understand basics of proper classification for budgeting. non-exempt and exempt positions. •Recognize the importance of sound public •Understand the employer's duty to engage in accounting theory. the interactive process under ADA. •Employ the knowledge gained to •Understand elements of a wrongful successfully submit an annual budget. discharge from em to ment. 12:00 - Lunch-A Taste of Italy 2:00 PM Yellol-7stone Graduation&Awards Banquet Inter-generational Communication and Management Tara Mastel,Associate Specialist,MSU LGC Hyalite Ct Lewis ti Clark 2:00 - An overview of generational differences,their potential impact in the workplace,and techniques 3:50 PM for communicating and managing across generations. Learning Outcomes: •Understand the historical factors that shaped American generations and how it impacts how individuals are motivated and managed. •Be able to apply this knowledge of generations to employee motivation and management. =j Operating Under Emergency Conditions GASB Review and Update Jason Rittal,Deputy Director,MACo Montana Local Government Services Hyalite B Lewis B Clark Tamarack£a Aspen 4•00 - A session to aid in the planning, A review of the changes imposed by the 5:00 PM communications and records management Governmental Accounting Standards Bureau related to disaster and emergency operating (GASB)and what to expect for FY 2020. conditions. Learning Outcomes: Learning Outcomes: •Be able to apply the accounting •Know emergency management roles and requirements of the GASB responsibilites within the requirement of the Montana Code Annotated and the municipal emergency response pina. •Be able to develop and implement an emergency records management system for 6