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Home My WebLink About06-03-19 City Commission Packet Materials - C12. Amendment 1 to PSA with Sanderson Stewart for Oak St. and 27th Ave. Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Bob Murray, Project Engineer Shawn Kohtz, City Engineer SUBJECT: First Amendment to the Professional Services Agreement for the Oak and 27th Intersection Improvements Project MEETING DATE: June 3rd, 2019 AGENDA ITEM TYPE: Consent RECOMMENDATION: Approve and authorize City Manager to sign the First Amendment with Sanderson Stewart. BACKGROUND: Attached is a copy of the partially executed First Amendment with Sanderson Stewart for the Oak and 27th Intersection Improvements Project. The document is in the City’s standard format. The original professional services agreement for the project did not include the bidding or construction phase services. The design is now complete and those services will be added by this amendment. The bidding and construction phases are paid on a time and materials basis, so only those hours needed to complete the project will be compensated. UNRESOLVED ISSUES: None ALTERNATIVES: As suggested by the City Commission FISCAL EFFECTS: $51,520.00 from the Street Impact Fee and Arterial/Collector Fund. Attachments: First Amendment Report compiled on: 5/14/19 139 ay'-f.y•-?);s0«;--T<»88%^»<1»0:/*coFIRSTAMENDMENT TO PROFESSIONAL SERVICES AGREEMENTTHIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOROak and 27th Intersection Improvements dated December 17, 2018, (the "Agreement") is madeand entered into this _ day of _, 2019, by and between the CITY OFBOZEMAN, MONTANA, a self governing municipal corporation organized and existing underits Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, witha mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as "City,"SANDERSON STEWART, hereinafter referred to as "Contractor.';•'In consideration of the mutual covenants and agreements herein contained, the receipt andsufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreementas follows:1. Extension of Term. Section 2 of the Agreement is extended until completion ofconstruction services.2. Scope of Services. Contractor will perform the work and provide the services inaccordance with the Scope of Services attached hereto as Exhibit A and by this referencemade a part hereof.3. Payment. City agrees to pay Contractor the amount specified in the Scope of Services.Any alteration or deviation from the described services that involves additional costs abovethe Amendment amount will be performed by Contractor after written request by the City,and will become an additional charge over and above the amount listed in the Scope ofServices. The City must agree in writing upon any additional charges.4. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****1st Amendment to Professional Services Agreement for Oak & 27th Intersection ImprovementsFY 2018-FY 2019Page 1 of 2140 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day andyear first above written.CITY OF BOZEMAN, MONTANASANDERSON STEWARTBy_Andrea Surratt, City Manager..^ p^By 1\^^A^_Prin^N/ame: Danielle ScharfTitle: PrincipalAPPROVED AS TO FORMBy_Greg Sullivan, Bozeman City Attorney1st Amendment to Professional Services Agreement for Oak & 27th Intersection ImprovementsFY 2018-FY 2019Page 2 of 2141 SANDERSONASTEWART'5331Exhibit A - Scope of ServicesOak and 27th Intersedion ImprovementsBidding and Construction Contrad Administration5/7/19Sanderson Stewart is pleased to provide this scope of work for the Oak Street and North 27th AvenueIntersection Improvements project. This phase of the project will consist of bidding services,construction contract administration and obseryation, and construction staking. A detailed scope ofservices for these tasks is outlined below.Phase 1 - Project InitiationThis phase of the project includes preparation of the scope of work and amendment.Phase 2— Construction/Contract AdministrationThis phase of the project will consist of construction bidding services, contract administration andconstruction observation tasks, including the following:Prepare bid advertisementContractor coordination throughout bidding, prepare up to two addenda if neededFacilitate pre-bid meeting, prepare agenda and distribute minutesAttend bid opening, prepare bid tabulation and recommendation of award letterProcess contract documents for a single contract (four copies)Facilitate pre-construction meeting, prepare agenda and distribute minutesShop drawing reviewConstruction observation and documentation (assume observation for 8 hours each day anda 30-calendar day construction contract)Respond to Contractor RFI'sConstruction materials testing coordination and reviewProcess pay applications submitted by Contractor and any necessary work change directives,verify material quantities on aU contractor pay requestsProcess the Certificate of Substantial Completion, coordinate final inspection, prepare punchlists and verify completionPrepare as-built (record) drawingsPrepare City ofBozeman close-out submittalConduct two-year warranty walkthrough, prepare punch Ust and verify completion•••Phase 3 - Construction StakingThis phase of the project consists of the construction layout, anticipated to include the following:Stake demolition limitsStake subgrade cuts for streets one time; 25-foot spacing; 2 to 3-foot offset from back of curb142 •Stake curb and gutter one time; 25-foot spacing, PC'S and PT'sStake back of curb at storm inlet relocationsStake horizontal layout of curb ramps with vertical benchmark for grade one timeStake signs one rimeStake signal poles one rimeLayout striping one dmeThe following items are not expected to be needed for this project and are therefore specificallyexcluded from this scope of work:Materials testing (By Contractor 01: City Term Contract)SWPPP permitting and operation (By Contfactof)Fees and Billing Arrangements:I PhaseFee1. Project Initiation2. Construcdon Observarion/Contfact Administration3. Construction Staking$950$41,470$9,100TotalL$51,520Sanderson Stewart will bill for its seryices on a time and materials basis with a not to exceed amountof $51.520. Sanderson Stewart shall submit invoices to the Client for work accomplished during eachcalendar month.ScheduleThe anticipated schediile for this project wiJl be based on the anticipated 30-calendar day constructioncontract.143 SANDERSONilOak & 27th Intersection Improvements -Bidding and Construction AdministrationSTEWART^^^i^BEIS??Plan Name: Oak & 27th Intersection Improvements - Bidding and Construction AdministrationPhase: Project InitiationTask: Project scopingJas'k:Pr(^ectp\anwng^Senior Engineer2.00Senior Professional Land Surveyor1.00Project Administrator2.00Senior Engineer2.00SubtotalExpensesTotal for Project Initiation7.00Phase: Construction/Contract AdminTask: PM & coordinationTask: Contractor bid assistance, addendaI Project Administrator|SeniorEngineer10.00):T-32.00J project EngineerTask: Pre-bid meeting, agenda & minutes[Senior Engineer12.008.00JaskBidopenmg,award^c<mti-acts^Project Engineer4.00Senior Engineer2.00Task: Construction inspection & documentationTask: Change orders/contract modsProject EngineerStaff Surveyor/lnspectorProject EngineerSenior EngineerStaff Surveyor/lnspector340.00r130.00140.00340.001950.00io.oo!950.00700.00t"^44o^o[T""'":1,380.001,360.00460.001340.00,1Project AdministratorProject EngineerUo]3"0r~460.00(2.004.00Senior Engineer340.0012.00Jask^re^ccmme^ng^agen(^8^m\n4ro3olToolProject Engineer.1—Senior EngineerStaff Surveyor/lnspector340.00190.002.0012.00Task: Shop drawing reviewProject EngineerSenior EngineerStaff Surveyor/lnspector4.002.004.00460.00['340.00|'"380.001Task: Pay estimate reviewProject AdministratorSenior EngineerStaff Surveyor/lnspector1,150.0010.00172.0016,340.00920.00340.008.002.004.00380.00420.00680.00380.006.004.004.00Page 1 of 3144 Task: Substantial completion walk-thru & adminProject EngineerSenior EngineerStaff Surveyor/lnspectorTask: Final walk-thru & adminJ^^lJl^^.eJLL^?Lr?Fl^.^M!5ri!l^^S?!!?illProject EngineerStaff Sun/eyor/lnspectorProject EngineerStaff Surveyor/lnspectorTask: As-builtsDesignerProject EngineerTask: Project close-outStaff Surveyor/lnspectorProject EngineerSenior EngineerStaff Surveyor/lnspectorSubtotalExpensesSubconsultant (Marvin & Associates)Total for Construction/Contract AdminPhasejConstruct^on/Pro^Task: PM & coordination[senTorEngineerTask: Demolition limits staking(Senior Professional Land SurveyorDesignerStaff Surveyor/lnspectorJask^ Storm drain featu^Designer—.J:Staff Surveyor/lnspectorTask: Subgrade curb/asphalt^^DesiginerTask: Signal Features stakingStaff Sun/eyor/lnspectorDesignerStaff Surveyor/lnspectorTask: Finsh grade curb/asphalt4.002.00460.00340.002.00190.004.002.00460.00)Z9"0!:190.00)4.00460.002.00190.0018.002.0014.00'720^oT"'230^00!~380.00rD4.002.004.00460.00J340.00i'38'CLOOi"38,200.001500.002,770.00348.00J..41,470.002.004.00340.001'520M~'1.006.0090.00570.001.006.0090.001~570obT2.0016.00TsaooT"1.004.001,520.0090.00380.00DesignerStaff Surveyor/lnspectorTask^ Finish grade sidewall»anc[ramps^Task^jStripingDesignerStaff Surveyor/lnspectorDesignerStaff Surveyor/lnspectorTask: SignageDesignerStaff Surveyor/lnspector2.00180.00116.001,520.00)1.0090.0012.001,140.001.006.0090.00570.001.006.00i90.00570.00Page 2 of 3145 SubtotalExpensesTotal for Construction/Propety Staking88.008,600.00500.009,100.00Total for Oak & 27th Intersection Improvements - Bidding and Construction Administration443.00151,520.00Page 3 of 3146 Oak Street & N 27th Avenue Traffic Signal Construction ServicesE^xManrin& AssociatesConstruction Service Tasks5/7/2019ManhoursEngr TechLaborCostDirectCostsTotalCosts1 Project Administration & Scoping2 Contractor Coordination & Information3 Shop Drawing Reviews4 Final Inspection Coordination5 As-Constructed Plan Drawings$130$753862102000$ 390.00 $ 10.00$ 1,190.00 $$ 780.00 $$ 260.00 $ 10.00$ 130.00 $$ 400.00$ 1,190.00$ 780.00$ 270.00$ 130.00Total Construction Services202$ 2,750.00 $ 20.00$ 2,770.00147