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Home My WebLink About06-03-19 City Commission Packet Materials - C11. Amendment 1 to PSA with Sanderson Stewart for 3rd Ave and Graf St. Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Bob Murray, Project Engineer Shawn Kohtz, City Engineer SUBJECT: First Amendment to the Professional Services Agreement for the 3rd and Graf Intersection Improvements Project MEETING DATE: June 3rd, 2019 AGENDA ITEM TYPE: Consent RECOMMENDATION: Approve and authorize City Manager to sign the First Amendment with Sanderson Stewart. BACKGROUND: Attached is a copy of the partially executed First Amendment with Sanderson Stewart for the 3rd and Graf Intersection Improvements Project. The document is in the City’s standard format. The original professional services agreement for the project did not include the bidding or construction phase services. The design is now complete and those services will be added by this amendment. The bidding and construction phases are paid on a time and materials basis, so only those hours needed to complete the project will be compensated. UNRESOLVED ISSUES: None ALTERNATIVES: As suggested by the City Commission FISCAL EFFECTS: $83,755.00 from the Street Impact Fee Fund. Attachments: First Amendment Report compiled on: 5/14/19 130 -fy<.0j?r<\»•/^C0.1»FIRSTAMENDMENT TO PROFESSIONAL SERVICES AGREEMENTTHIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FORS 3rd Ave & GrafSt Intersection Improvements dated December 17, 2018, (the "Agreement")is made and entered into this _ day of_, 2019, by and between the CITY OFBOZEMAN, MONTANA, a self governing municipal corporation organized and existing underits Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, witha mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as "City,"SANDERSON STEWART, hereinafter referred to as "Contractor;'9;55In consideration of the mutual covenants and agreements herein contained, the receipt andsufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreementas follows:1. Extension of Term. Section 2 of the Agreement is extended until completion ofconstmction services.2. Scope of Services. Contractor will perform the work and provide the services inaccordance with the Scope of Services attached hereto as Exhibit A and by this referencemade a part hereof.3. Payment. City agrees to pay Contractor the amount specified in the Scope of Services.Any alteration or deviation from the described services that involves additional costs abovethe Amendment amount will be performed by Contractor after written request by the City,and will become an additional charge over and above the amount listed in the Scope ofServices. The City must agree in writing upon any additional charges.4. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****1st Amendment to Professional Services Agreement for S 3rd Ave & Graf St Intersection ImprovementsFY 2018-FY 2019Page 1 of 2131 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day andyear first above written.CITY OF BOZEMAN, MONTANASANDERSON STEWARTBy_Andrea Surratt, City ManagerBy_Prirft^Name: Danielle SchaiTitle: PrincipalAPPROVED AS TO FORMBy_Greg Sullivan, Bozeman City Attorney1st Amendment to Professional Services Agreement for S 3rd Ave & GrafSt Intersection ImprovementsFY 2018-FY 2019Page 2 of 2132 SANDERSON^STEWART'^31Exhibit A - Scope of ServicesSouth 3rd Ave and Graf St Intersection ImprovementsBidding and Construction Contract Administration5/9/19Sanderson Stewart is pleased to provide this scope of work for the South 3rd Avenue and Graf StreetIntersection Improvements project. This phase of the project wiU consist of bidding services,construction contract administration and observation, and construction staking. A detailed scope ofservices for these tasks is outlined below.••Phase 1 - Project InitiationThis phase of the project includes preparation of the scope of work and amendment.Phase 2 - Construction/Contract AdministrationThis phase of the project will consist of construction bidding seryices, contract administration andconstruction obsen/ation tasks, including the following:Prepare bid advertisementContractor coordmation throughout bidding, prepare up to two addenda if neededFacilitate pre-bid meeting, prepare agenda and distribute minutesAttend bid opening, prepare bid tabulation and recommendation of award letterProcess contract documents for a single contract (four copies)Facilitate pre-construcdon meeting, prepare agenda and distribute minutesShop drawing reviewConstruction observadoa and documentadon (assume observation for 8 hours each day anda 60-calendar day construction contract)Respond to Contractor RFI'sConstruction materials testing coordination and reviewProcess pay applications submitted by Contractor and any necessary work change directives,verify material quantities on all contractor pay requestsProcess the Certificate of Substantial Completion, coordinate final inspection, prepare punchlists and verify completionPrepare as-built (record) drawingsPrepare City ofBozeman close-out submittalConduct two-year warranty walkthrough, prepare punch list and verify compledon••Phase 3 - Construction StakingThis phase of the project consists of the construction layout, anticipated to include the following:Stake demolition limits• Stake subgrade cuts for streets one dme; 25-foot spacing; 2 to 3-foot offset from back of curb133 Stake curb and gutter one time; 25-foot spacing, PC'S, PT's, center of drive approaches,roundabout mediansStake line and grade of multi-use path one time - 2-foot offsets to edgeStake back of curb at storm inlet relocationsStake culvert ends at invert elevationStake infiltration pond and flowline of new ditchStake horizontal layout of curb ramps with vertical benchmark for grade one rimeStake signs one rimeStake signal poles and light poles one timeLayout striping one timeThe following items are not expected to be needed for this project and are therefore specificallyexcluded from. this scope of work:Material testing (By Contractor or City Term Contract)• SWPPP permitting and operation (By Contractor)Fees and Billing Arrangements:PhaseFee1. Pro] ect Initiation2. Construction/Contract Administration3. Construction Staking$950$63,250$19,555Total$83,755Sanderson Stewart will bill for its services on a dme and materials basis with a not to exceed amountof $83,755. Sanderson Ste-wart shaU submj.t invoices to the Client for work accomplished during eachcalendar month.ScheduleThe anticipated schedule for this project will be based on the anticipated 60-calendar day constructioncontract.134 S 3rd & Graf Intersection Improvements -Bidding and Construction AdministrationSANDERSONi^STEWART^HoursBillCateqoi^anName'-sout^^r^^Phase: Project InitiationTask: Project s^Senior EngineerTask: P'roject pi lan rungSubtotalExpensesTotal for Project InitiationSenior Professional Land SurveyorProject AdministratorSenior EngineerPhase: Construction/Contract AdminTask: PM & coordinationTask: Contractor bid assistance, addendaI Project AdministratorProject EngineerSenior EngineerTask: Pre-bid meeting, agenda & minutesProject EngineerSenior EngineerTask: Bid opening, award, contracts2.001.002.002.007.0010.0040.008.0012.004.002.00Task: Const inspection & documentationSenior EngineerStaff Surveyor/lnspector10.00344.00Task. Change oKlers/contract^mSenior Engineer12.00Task: Pay estimate reviewStaff Surveyor/lnspectorProject AdministratorSenior Engineer12.008.008.00Staff Surveyor/lnspector4.00Task: Substantial completion walk-thru & adminI Senior EngineerPage 1 of 34.00E340.00i"iaaooT-J..140.001340.00950.001o.ooj"i50'^o]~"'Too'.ooT'6,800.00jL920.002,040.00460.001-340.0012-OOj'uoZoT460.00tProject AdministratorProject Engineer4.00Senior Engineer2.00340.00iTask: Pre-con meeting, agenda & minutesTeoTool'340.00i190.001Project EngineerSenior EngineerStaff Surveyor/lnspector4.002.002.00Task: Shop drawing reviewSenior Engineer8.001,360.00380.00Staff Surveyor/lnspector4.00TTOO'OOT32,680.00)2,040.001,140.001560.0011,360.00380.001680.00^]135 Staff Surveyor/lnspectorTask: Final walk-thru & adminTask: Two-year warranty walk-thru & adminSenior EngineerStaff Surveyor/lnspectorSenior EngineerStaff Surveyor/lnspectorTask: As-builtsDesignerSenior EngineerStaff Surveyor/lnspectorTask: Project close-outSenior EngineerStaff Surveyor/lnspectorSubtotalExpensesSubconsultant (Marvin & Associates)Total for Construction/Contract AdminPhase: ConstructionlP^Task: PM & coordinationSenior EngineerSenior Professional Land SurveyorTask: Demolition limitsDesignerTask: SubgradeTask: Storm drain features and pondTask: Curb & GutterIaskljAB^^Jrnp^L^ewalkLjlSlLStaff Surveyor/lnspectorTask:AdditionaljCortrol/M^^DesignerStaff Surveyor/lnspectorDesignerTask: Lighting and SignalsTask: Retaining WallStaff Surveyor/lnspectorDesignerStaff Sun/eyor/lnspectorDesignerStaff Surveyor/lnspectorTask: StripingDesignerStaff Surveyor/lnspectorTask: Signage2.00190.004.002.00680.00190.004.00680.002.00190.008.00720.00i2.00340.004.00380.0014.004.00542.004.006.001.50ii8.002.0032.001.008.00:1.008.001.008.002.0012.00680.00]380.00i59,900.001500.00!2,850.00|63,250.00]"680'OOT780.00J135.00760.00y—Designer1.0090.00Staff Surveyor/lnspector16.001,520.001Designer1.50135.00]2,185.001Staff Surveyor/lnspector23.00Toof40.001Designer180.00iStaff Surveyor/lnspector3,800.001180.00i3,040.0090.001760.00i~&o3oT760.00J'90^0T~"760.00]180.0011,140.001Page 2 of 3136 I DesignerStaff Surveyor/lnspector2.00116.00]180.001,520.00SubtotalExpensesTotal for Construction/Property Staking196.0019,055.00500.00119,555.00|Total for South 3rd & Graf Intersection Improvements - Bidding and Construction Administration~74iooT83,755.001Page 3 of 3137 Graf Street & S 3rd Avenue Roundabout Lighting & HAWK Signal Construction Ser/icesMarvinA AssociatesConstruction Service Tasks5/7/2019ManhoursEngr TechLaborCostDirectCostsTotalCosts1 Project Administration & Scoping2 Contractor Coordination & Information3 Shop Drawing Reviews4 Final Inspection Coordination5 As-Constructed Plan Drawings$130$753442302008$ 390.00 $ 10.00$ 670.00 $$ 520.00 $$ 260.00 $ 10.00$ 990.00 $$$$$$400.00670.00520.00270.00990.00Total Construction Services1610$ 2,830.00 $ 20.00$ 2,850.00138