HomeMy WebLinkAbout06-03-19 City Commission Packet Materials - A1. Downtown BID FY19 Annual Report and FY20 Budget and Work Plan
CITY COMMISSION MEMORANDUM
TO: Mayor Andrus and City Commission
FROM: Chris Naumann, Downtown BID Director
Downtown Bozeman Partnership
SUBJECT: Downtown Business Improvement District Fiscal Year 2019 Annual Report
and Fiscal Year 2020 Budget and Work Plan
MEETING DATE: June 3, 2019
AGENDA ITEM TYPE: Action
RECOMMENDATION:
Approve the Downtown Business Improvement District Fiscal Year 2020 Work Plan and
Budget as submitted.
BACKGROUND:
The Downtown Bozeman Partnership administers the Downtown Business
Improvement District (BID) on behalf of the City of Bozeman. The Downtown BID Board,
as appointed by the City Commission, directs the programs, projects and initiatives of
the Downtown BID. The 2019 Downtown Bozeman Improvement Plan, as adopted by
the City Commission, guides the programs, projects and initiatives of the Downtown
BID.
The Downtown BID Board took formal action to approve the FY2020 work plan and
budget at their monthly public board meeting on Tuesday, May 22, 2019.
The Downtown BID presents an annual report and proposes a work plan and budget for
approval by the City Commission during public hearings on the proposed City budget on
an annual basis as required by statute.
FISCAL EFFECTS:
The Downtown BID is funded by the special assessments collected from property
owners within the district. The BID assessment for FY2020 will be $126,000 as
determined in City of Bozeman Ordinance 1790. The BID will also receive
approximately $42,000 in additional revenue from sponsorships and contracts.
Total FY20 revenues are budgeted as approximately $168,000.
The FY20 budget expenses are estimated to be $167,000.
The BID has approximately $95,000 in capital and operation reserves.
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UNRESOLVED ISSUES:
None.
ATTACHMENTS:
The following documentation is included as a single attachment:
• FY19 Downtown BID Annual Report
• FY20 Downtown BID Work Plan
• FY20 Downtown BID Budget
Prepared by Chris Naumann and uploaded by David Fine May 23, 2019
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Downtown Business Improvement District
FY2020 BID Work Plan and Budget
BID Mission Statement
The BID is an organization of downtown property owners who through thoughtful, pro-active collaboration
and partnership with local government, business owners, residents and citizens strive to create a shared
vision and voice for the community of downtown Bozeman. The BID will commit resources, identify, plan
and act on short-term and long-term initiatives otherwise unavailable to individual owners. The BID has
a goal of ensuring the long-term preservation and vitality of the city’s underlying economic, cultural,
social and environmental assets and the BID will work together to keep our downtown a safe, beautiful
and vibrant place.
BID Assessment Programs
The following programs are funded by the special assessments collected from property owners
within the Business Improvement District. The BID assessment for FY2020 was $126,000 as
determined in City of Bozeman Ordinance 1790. The BID will also receive approximately
$42,000 in additional revenue from sponsorships and maintenance contracts.
Downtown Bozeman Partnership ($79,560)
The BID is a member of the Downtown Bozeman Partnership. The BID contributes to the
administration of the Downtown Partnership office located at 222 East Main Street. The
Partnership also manages all the payroll expenses associated with the BID Director and
Partnership Operations Manager.
Summer Flowers ($22,000)
The BID purchases, installs and
maintains (which includes watering 7
days a week) 248 hanging baskets of
Super-Petunias. These flower baskets
are hung throughout downtown from
June through September on the historic
lamp posts. This program grows each
year as additional historic street lamps
are installed downtown.
Holiday Lighting ($4,500)
The BID installs the following holiday
lighting downtown: 1) lighted garland
on each historic lamp post along Main
Street; 2) lights on the large conifer
trees in Soroptimist Park; 3) garland
wreaths at the Rouse, Church,
Wallace, and Grand intersections;
and 4) the infamous holiday “spider”
decoration above the downtown
intersections.
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Maintenance Program ($40,200)
The BID hires two full-time
maintenance employees in addition to
a part-time maintenance employee
for the summer months. Primary
tasks performed by the BID
maintenance staff includes garbage
collection, flower watering, tree
watering, Soroptomist Park upkeep,
installation of the light pole banners,
maintenance of pedestrian benches,
graffiti removal, and limited snow
removal. The BID maintenance staff
removed over 2750 bags of garbage
and recycling during the past year.
Graffiti Removal Program ($1,000)
The BID comprehensive graffiti
removal program is in its third year of
operation. Since 2009, this program
has removed 3000 graffiti tags. The
BID maintenance staff removes tags
from public property and works with
property owners to clean private
buildings of graffiti. The BID will
continue to actively remove new tags
as quickly as possible considering
immediate removal has proven to be
the most effective deterrent.
Downtown Banners ($3,000)
The BID purchases, installs and
maintains the downtown light pole
banners. Seasonally the BID installs
banners for MSU, Bogert Farmers
Market, Bridger Bowl, Moonlight
Basin, Big Sky Resort, Sweet Pea
and Hatch.
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Tree Replacement ($1,500)
The BID replaces trees that have died
in the downtown district. In
coordination with the City Forestry
Division, dead trees are removed and
then replaced by a local nursery.
Smaller newly planted trees are
susceptible due to physical damage
and insufficient water. The BID
replaces between 2 and 6 trees a
year.
Downtown Marketing ($2,500)
The BID contributes to the general
marketing of downtown Bozeman.
These funds are made available to the
Downtown Partnership which places
advertisements in ten to twelve local,
regional and state-wide publications.
Vehicle Maintenance ($6,000)
The BID owns and maintains a maintenance truck and ATV.
Maintenance Supplies ($4,500)
The BID purchases a wide variety of maintenance supplies for various programs.
The FY2020 Downtown BID Assessment Budget and corresponding Work Plan was approved by the BID Board on May 22, 2019.
--Please refer to the FY2019 BID Annual Report attached below for more program details--
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Downtown Business Improvement District FY2020 Assessment Budget
APPROVED
FY2020Income
BID Assessment 126,000
BID Assessment--residual -
Contract Income 17,000
Interest Income 100
Mobile Vending Fees 1,750
Flower Sponsorshihps 9,000
Christmas Light Sponsorships 4,500
Streetlamp Banners 10,000
Total Income 168,350$
Expenses
Management Fee 79,560
Total Expenses 79,560$
Payroll Expenses
Maintenance Staff 25,000
Taxes 2,200
Work Comp 1,500
Maintenance Staff--Garage 10,000
Taxes 750
Work Comp 750
Total Payroll Expenses 40,200$
Programs
Christmas Lights 2,000
Christmas Light Spider Repair 1,500
Christmas Lights Storage 1,000
New Banners 3,000
Flower Expenses 22,000
Flower Water 150
Tree Purchases 1,500
Marketing 2,500
Maintenance Supplies 2,000
Garbage Bags 1,750
Graffiti Supplies 750
Graffiti Contracted Removal 3,000
Mule Service & Fuel 1,000
Truck Service & Fuel 2,000
Truck Insurance 3,250
Total Program Expenses 47,400$
Total BID Expenses 167,160$
NET ASSESSMENT INCOME 1,190$
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The BID Misson: Keeping Downtown Beautiful and Vibrant
The downtown Bozeman Business Improvement District (BID) is an organization of downtown
property owners who through thoughtful, pro-active collaboration and partnership with local
government, business owners, residents and citizens strive to create a shared vision and voice for
the community of downtown Bozeman. The BID will commit resources, identify, plan and act on
short-term and long-term initiatives otherwise unavailable to individual owners. The BID has a
goal of ensuring the long-term preservation and vitality of the city’s underlying economic, cultur-
al, social and environmental assets and the BID will work together to keep our downtown a safe,
beautiful and vibrant place.
Downtown Business Improvement District
FY2019 BID ANNUAL REPORT
Eric Bowman-Chair
Owenhouse Ace Hardware
Eric Sutherland-VC
360 Commercial
Mike Basile
Berkshire Hathaway
Jolee Berry
Suelto Boutique
Ileana Indreland
Delaney & Company
Erik Nelson
Think Tank Design Group
Susan Neubauer
Fresco Cafe
BID Board
Below are some interesting “statistics” demonstrating the quantity of
work accomplished by the BID in FY2018.
BID by the Numbers: They All Add Up to Success
3000 Number of hours worked by BID maintenance staff
2750 Number of trash and recycling receptacles emptied
260 Number of graffiti tags removed
248 Number of flower baskets purchased and installed
115 Number of consecutive days flowers watered
108 Number of holiday decorations installed
705 Number of street lamp banners installed
BID Graffiti Removal Program: Winning the Battle Against Vandalism
The rising level of graffiti vandalism in our downtown is an eyesore that threatens the well-being of downtown and is an affront
to our entire community. Graffiti contributes to lost revenue associated with reduced retail sales and declines in property value.
In addition, graffiti generates the perception of blight and a sense that a place is in a state of decline and may even be unsafe. A
survey conducted in 2008 documented over 300 separate tags in the downtown district. That same year, the BID Board com-
mitted funds to launch the Graffiti Removal Program to tackle this growing problem.
Case studies have repeatedly proven that the number one deterrent to graffiti is prompt removal of new tags. Therefore, the
BID maintenance program strives to remove all new tags within 48 hours. In FY2018, BID maintenance staff removed 115 graffiti
tags bringing the total number removed over the life of the program to 2700.
Below is a series of “before-during-and-after” photos showing the BID Graffiti Removal Program in action.
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Over the years the BID maintenance program has grown to include two full
-time employees and two part-time employee. The maintenance staff work
7 days a week during the summer and 4 days a week in winter doing a vari-
ety of projects to keep downtown clean, appealing and inviting.
On a daily and weekly basis, maintenance staff: Empty the trash receptacles;
Pick up garbage from storefronts, doorways and sidewalks; Water the flow-
er baskets ; Clean up Soroptomist Park; Remove stickers and posters; Re-
move graffiti tags; Snow removal from crosswalks.
Year round the BID maintenance staff maintain the light pole banners, assist
with DBA events, and install holiday decorations. The BID maintenance
team utilizes the ever-present Mule ATV and pick-up truck to perform
many of their day-to-day tasks.
BID Maintenance Program: Keeping the Downtown Attractive
Page 2 Downtown Business Improvement District
BID Flower Basket Program: A Downtown Summer Tradition
Perhaps the most beloved BID initiative is the Flower Basket Program that adorns
the street lamps downtown with over 248 baskets of color every summer. Not
only does the BID purchase the planted baskets of Super Petunias, but the
maintenance staff waters them seven days a week for over 115 consecutive days
to ensure they remain vibrant throughout the summer.
To make this program a reality, the BID orders the baskets to be planted in Feb-
ruary. The flowers are cultivated until early June when they can be hung down-
town after the last hard frost. Then the work begins for the staff to water them
each and every day. The BID utilizes a pick-up truck complete with a 535 gallon
water tank, pump and hose to complete the watering.
The BID flower baskets are invaluable to making downtown beautiful
and unique during the summer.
BID Holiday Decoration Program: Celebrating the Winter Season
The BID installs the holiday decorations that make downtown fes-
tive from Thanksgiving through New Years. Year after year, the BID
relies the commitment of the many community partners that make
“lighting up the town” possible.
For over 30 years, the BID has installed the intersection decora-
tions known as the “Christmas Spiders.” The BID relies on the
following groups to make all the holiday decoration an annual tradi-
tion: Bozeman Fire Department, City Forestry Division, Streets and
Sign Departments, Bozeman Arborcare, Montana Crane Service.
The other holiday decorations that adorn downtown include 80 lit
strands of garland that the BID maintenance staff wrap around each
historic street lamp up and down Main Street. A total of 16 large
wreaths and bows are hung from the traffic light standards. The
BID also lights the large trees in Soroptomist Park.
In 2019 all of the holiday lights were converted to LEDs.
Prepared by: Chris Naumann Executive Director
222 East Main Street Suite 302 Bozeman MT 59715
406-586-4008 www.downtownbozeman.org chris@downtownbozeman.org
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