HomeMy WebLinkAbout03-13-19 BID MinutesDowntown Business Improvement District
Board Meeting Minutes
March 13, 2019
Attending: Jolee Berry, Ileana Indreland, Erik Nelson, Susan Neubauer, Jeff Krauss, Chris
Naumann
Absent: Mike Basile, Eric Bowman, Eric Sutherland
Public Comments: None
Minutes
ACTION: Eric Nelson moved to approve the February minutes as presented.
Susan Neubauer seconded the motion.
All voted in favor.
Finance Report
None presented
Executive Directors Report
Maintenance Program Update
We are back to our winter staffing levels which includes one part-time general maintenance
employee (Mike Grant) and one part-time garage maintenance employee.
Below are the maintenance statistics comparing the year-to-date figures from this year (FY19) to
the corresponding figures from last year (FY18).
FY2018 YTD FY2019 YTD
Total Ave/mnth Total Ave/mnth Difference
Trash Emptied 1583 198 1567 196 -16
Recycling Emptied 240 34 347 42 +107
Graffiti Removed 81 10 128 16 +45
Building Project Updates
223 East Main (former IOOF Building) completed February 1, 2019
Owenhouse redeveloping 2nd
floor as 8000+ square feet of office space was completed in February
2019
Etha Hotel (Armory building) Construction resumed April 30, 2018.
Black & Olive Apartments under construction to be completed Fall 2019
“OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and
Wallace—scheduled to begin Summer 2019
BG Mill Building 5 story mixed use building proposed on southwest corner of Mendenhall and
Broadway—final site plan submitted
One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53 parking
spaces. Currently in final review by Community Development Department.
Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner-occupied housing.
Currently in development review.
Osborne Building (233 East Main—last vacant lot) 4 story mixed use building with 2 floors of
restaurant use and 2 floors of offices. Construction began October 2018.
Village Downtown 84 new residential loft units have been approved and 30 new residential condo
units are under review by the City
New Businesses Updates
• MoFi—23 East Main (second floor)—relocating Spring 2019 from Baltimore Bldg
• XY Planning Network—24 East Main—relocated from 133 East Main
• TBD—133 East Main—formerly XY Planning
• Ashley Cole Boutique—223 East Main—OPEN
• El Camino—211 East Main—formerly Toro—OPEN
• Bacchus Pub—105 West Main—formerly Bacchus Pub—REOPENED
• Miller’s Jewelry—relocating Spring 2019
• Nina’s Tacos & Tequila—5 West Mendenhall—Opening March 2019
• TBD—129 West Main Street—formerly Boho Boze
• Intrepid Credit Union—424 East Main—formerly Lilly Lu—OPEN
• _____ Art Gallery—424 East Main—formerly Perspectives—OPEN
Planning Updates
In this section, I will provide update about several ongoing City planning processes.
Community Plan (City Growth Policy) Update
Consultants: Logan Simpson (Ft. Collins)
Update: Draft Plan is being developed.
https://www.bozeman.net/city-projects/bozeman-community-plan-update
NCOD and Design Guidelines Update
Consultants: Bendon Adams Consulting (Aspen, CO) and Orion Planning (Missoula, MT)
Update: draft policy recommendations were considered by Historic Preservation Board,
Zoning Commission, and Planning Board on February 26, 2019.
City Commission public hearing on draft policies will be April 8, 2019.
https://www.bozeman.net/city-projects/ncod-review
Housing Needs Assessment and Action Plan
Consultants: Navigate, LLC Workforce Housing Solutions
Update: the draft Community Housing Needs Assessment was presented to the City
Commission March 11, 2019. The assessment and corresponding action plan is being
guided by Housing Work Group consisting of community stakeholders including the
Downtown Partnership.
https://www.bozeman.net/city-projects/community-housing-needs-assessment
Downtown Strategic Parking Management Plan
See attached report from Bozeman Parking Division
Active Projects: Strategic Parking Management Plan
December 2018
COMPLETED
ON-GOING
PENDING
HOLD/NOT STARTED
STRATEGY
DESCRIPTION
PROJECTED
COMPLETION
ACTUAL
COMPLETION
COMMENTS
1
Formalize the guiding principles
as policies within the parking and
transporation system plan.
Aug-16
Adopted by the BPC in 8/2016.
2
Adopt the 85% rule as the
standard for measuring
performance of the parking
supply and triggering specific
management strategies.
Aug-16
Adopted by the BPC in 8/2016.
3
Strengthen the role of the
Parking Manager and the Parking
Services Division - to better
integrate with the Community
Development and Economic
Development planning.
On-Going
On-Going
PPM attending DRC meetings, and offering data/comment as
staff review.
4
Establish a policy for adjusting
rates (on and off-street)
Oct-16
Adopted by the BPC in 10/2016.
5
Establish a Capital Maintenance
Reserve Fund
Jul-16
CC Approval
8/14/17
BPC approved Resolution 2017-03 (6/2017); City Commission
approved Resolution #4837 on 8/14/17.
6
Re-evaluate and restructure
current cash-in-lieu program.
TBD
PPM is working with the Comm. Dev. Department; CDD has
assigned this a 'fall 2017' priority status; ACM Winn is re-
assembling an internal "Parking Strategy Team" (at instruction
of City Manager); Internal 'Parking Strategy Team' is
8
Re-evaluate and clarify the
purpose and intent of the
current code section regarding
Special Improvement District #
565.
TBD
PPM is waiting on the Admin./Legal Depts. For further
instruction on this issue; ACM Winn is re-assembling an
internal "Parking Strategy Team" (at instruction of City
Manager), 3/1/18; Internal 'Parking Strategy Team' is
operating, strategies regarding #6,7,8 are expected to be
forthcoming (6/2018)
9
Implement a Facilities
Maintenance Plan.
12/30/2018
On-going
PPM is completing research for facility mgt. best practices,
starting to draft Fac. Mgt. plan, 8/17;
10
Develop a reasonable schedule
of data collection to assess
performance, including an
accurate on and off street
inventory (public and private)
and an occupancy/utilization
analysis.
5/1/17 & 7/1/17
COMPLETE
Data collection occurred, following the Strategic Parking
Management Plan, Spring and Summer 2017; WTI report
(draft) submitted 9/2017, under staff review at this time;
Final comments submitted to WTI for modification, 10/23/17;
The final WTI Parking Occupancy Report was released on
11/14/2017, analysis is underway - including
review/memorandum from Rick Williams Consulting.
11
Identify off-street shared use
opportunities based on data
from strategy 9. Establish goals
for transitioning employees,
begin outreach to opportunity
sites, negotiate agreements, and
assign employees to facilities.
On-Going
1st shared use agreement negotiated and approved with Big
Sky Western Bank (June 2017); Completion of the WTI
Parking Occupancy Study on 11/14/17 is expected to
demonstrate areas where new shared space agreements will
be most effective; Shared Use Agreement and GIS Layer
complete 6/1/18; PPM is identifying several private parking
sites as potential areas for shared use parking agreements.
12
Complete the 2008 Parking
District Identification
Signage/Branding Plan
Complete October
2018
Work has begun to design and implement lot specific signage
15
Upgrade the access/revenue
control system at the Bridger
Garage.
5/1/2018
RFP Selection Committee is in final stages of award
recommendation, as of 9/7/17. Following 9/2017 bid award,
staff is engaged in final contract negotiations and project
planning; Contracts signed 10/16/17 - Scope of Work signed
10/27/17; Project launch expected by 12/1/17: Project kick
off call held 11/10/17, data conversion and preliminary staff
training underway; Data conversion is nearing completion of
second data extraction, staff training is underway, transition
planning on-going; estimated GOLIVE of 4/28/18; T2 Software
and all technology (inc. LPR) installed; continuing to make
operational tweaks, and remedy fixed-camera accuracy
("context") issues as of 9/6/18.
16
Install a vehicle counter system
at Bridger Garage and at the
Surface lots.
2/1/2019
On-Going
Installation of vehicle counting system has been moved to
"Phase II" of the 2018 Parking Technology Project; following
successful completion of t "Phase I" - T2 and fixed/mobile
LPR.
17
Establish best practice protocols
and performance metrics for
existing enforcement personnel
and support enforcement with
appropriate technology.
On-going
Court/Appeals Packet (4/17); Uniform Policy (8/17);
Enhanced Safety Procedures; Security Camera Policy; LPR
Policy; PEO Assigned Routes Policy;
18
Expand bike parking network to
create connections between
parking and the downtown to
encourage employee bike
commute trips and draw
customers to downtown
businesses.
On-going
PPM met with City's 'bike/pedestrian' consultant to open the
door for potential new partnerships; follow up planned for
September 2018
19
Explore changes to existing
residential on street permit
programs and evaluate
potentially implement new
residential parking permit
districts in the neighborhood
north and south of the
downtown commercial district.
1/1/2019
On-going
Special Presentation
The board completed the City of Bozeman annual ethics training facilitated by Robin Crough,
City Clerk, and Greg Sullivan, City Attorney.
Discussion and Decision Item
Bozeman Parking Commission
Chris announced his intention to resign from the Parking Commission. He said he has served
for 10 years and feels it is time to step down.
The board was supportive of his decision.
Downtown Plan Recommendation
The board continued their discussion about recommending the City Commission adopt the
Downtown Bozeman Improvement Plan with provisions.
ACTION: Ileana Indreland moved move to recommend the City Commission adopt the
2019 Downtown Bozeman Improvement Plan with the addition of the
following provision:
Formulate a strategic parking plan to:
• manage existing public parking assets to protect access for all
users
• construct additional public parking inventory
• identify the funding amounts and sources to finance future public
parking expansions
Susan Neubauer seconded the motion.
All voted in favor.
ACTION: Eric Nelson moved move to recommend the City Commission adopt the 2019
Downtown Bozeman Improvement Plan with the addition of the following
provision:
Exclude Downtown, as defined by the B3 zoning district, from the
Neighborhood Conservation Overlay District.
Ileana Indreland seconded the motion.
All voted in favor.
Bridger Park Garage Leases
The board briefly discussed the pending request by Homebase to reclassify up to 100 short-
term garage leases to long-term UDC leases. They concluded that the Parking Commission
should refrain from issuing any additional leases of any type until the data of current use can be
analyzed and the anticipated use associated with leases issued to developments currently
under construction can be taken into account.
ACTION: Eric Nelson moved move to direct Chris Naumann to draft a letter from the
BID to the BPC expressing the request.
Ileana Indreland seconded the motion.
All voted in favor.
**Meeting was adjourned at 1:35pm**
City Commission requested (11/20/17) that this effort be
complete, with recommendation to them, by late
Spring/Early Summer 2018. PPM will provide preliminary
report to BPC on 3/8/18, final report on 4/12/18;
Presentation to City Commission on 4/23/18; Post-CC report,
the PPM continues to work on revised code changes and
RPPD determinations for eventual resubmittal to CC,
1/2019;
20
Evaluate on street pricing in high
occupancy areas.
No activity at this time.
21
Explore expanding access
capacity with new parking supply
and/or transit
No activity at this time.
22
Develop cost forecasts for
preferred parking supply and
shuttle options.
No activity at this time.
23
Explore and develop funding
options.
No activity at this time.
24
Explore the implementation of
on street pricing.
No activity at this time.
on "P" towers. Likewise, the PPM is working to develop
additional technology related and regulatory signage for the
garage and lots based on the 2008 format; COMPLETE
October 2018
13
Clarify current on-street parking
signage, particularly in areas
where unlimited parking is
allowed. Consider incorporating
the current City parking logo into
on-street signage.
On-going
PSD, in cooperation with the GIS Department, has started an
inventory of parking signs and zones within the B-3. Parking
Services Division submitted completed hand recorded field
map of B-3 to GIS, 10/1/18; Estimated completion is late
November 2018. This data should demonstrate where
additional and/or clearer signage is needed in the B-3; PSD
and Dwn. Bus. Partnership working to develop an inventory
of all B-3 on-street parking spaces, to integrate with
sign/zone inventory.
14
Rename all publicly owned lots
and garages by address.
COMPLETED
8/12/18
Resolution 2018-06 was presented and approved at the
8/12/18 meeting of the BPC.
operating, strategies regarding #6,7,8 are expected to be
forthcoming (6/2018); BPC adopted Resolution 2018-03
recommending CIL increase to $25000 (6/2018),to be
forwarded to CC for action; City Commission consideration of
Resolution 4292 (increasing CILP to $25000) scheduled for
12/17/18;
7
Re-evaluate code based
minimum parking requirements
PPM worked with the ED dept on changes to the minimum
parking standards (UDC) in the B2M zone, approved by CC
9/2017; PPM actively attending internal DRC meetings to
offer guidance on policy issues; ACM Winn is re-assembling
an internal "Parking Strategy Team" (at instruction of City
Manager), 3/1/18; Internal 'Parking Strategy Team' is
operating, strategies regarding #6,7,8 are expected to be
forthcoming (6/2018)