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Home My WebLink About05-16-19 BID Minutes Downtown Business Improvement District Board Meeting Minutes May 16, 2018 Attending: Jolee Berry, Eric Bowman, Ileana Indreland, Erik Nelson, Susan Neubauer, Eric Sutherland, Jeff Krauss, Chris Naumann Absent: Mike Basile Public Comments: None Minutes ACTION: Erik Sutherland moved to approve the minutes from March as presented. Jolee Berry seconded the motion. All voted in favor. Finance Report Chris presented the financials as of May 16, 2018. He noted that revenues were tracking as expected with just over $156,000 received. He said that all expenses are on budget and tracking as would be expected. Chris reported between the checking account and CDs, total cash equaled $140,853. The board had no questions about the finance report. Executive Directors Report Maintenance Program Update We are still operating with our winter staffing levels which includes one part-time general maintenance employee (Mike Grant) and one part-time garage maintenance employee. We will be adding three additional part-time staff: two for flower watering and one weekend maintenance employee. Below are the maintenance statistics comparing year-to-date figures from this FY18 year-to-date (FY18) to the statistics from the comparable year-to-date period last year (FY17). NOTES: In September the URD purchased an additional 10 recycling bins bring the total to 22. This increase in inventory explains the corresponding increase in recycling receptacles emptied. FY2017 FY2018 Total Ave/mnth Total Ave/mnth Difference Trash Emptied 2093 209 1857 186 -236 Recycling Emptied 254 25 333 33 +79 Graffiti Removed 350 35 94 9 -256 Building Project Updates 23 East Main (former Bozeman Angler) remodeling 1st and 2nd floor to be complete in June 2018 223 East Main (former IOOF Building) constructing a 2-story building with first floor retail and residential on second floor to be completed October 2018 Owenhouse redeveloping 2nd floor as 8000+ square feet of office space to be completed in September 2018 Lark Addition (corner of Grand and Main) 4 story building with 28 new Lark hotel rooms. Construction began in December 2016 to be completed Summer 2018. Etha Hotel (Armory building) Construction resumed April 30, 2018. Black & Olive Apartments scheduled to begin construction Summer 2018. “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—schedule unknown BG Mill Building 5 story mixed use building proposed on southwest corner of Mendenhall and Broadway—schedule unknown One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53 parking spaces. Approved by DRB February 28, 2018. Currently in review by City Community Development Director. Osborne Building (233 East Main—last vacant lot) 4 story mixed use building with 2 floors of restaurant use and 2 floors of offices. In preliminary planning phase. New Businesses Update • Montana Provisions—39 North Rouse—old Service Electric—NOW OPEN • Fire—243 East Main—former Artcraft Printers—being remodeled as wood-fired pizza restaurant • ???—19 South Willson—former Over the Tapas—currently being remodeled • ???—23 East Main—former Bozeman Angler—under construction • ???—23 East Main (second floor)—formerly vacant—under construction • ???—223 East Main—formerly Lilly Lu at explosion site—under construction • Montana Angler—435 East Main—formerly McPhie Cabinetry—NOW OPEN Planning Updates In this section, I will provide update about several ongoing City planning processes. UDC Revisions http://bozeman.net/Projects/UDCCodeupdate/Home Consultants: Makers (Seattle), Leland Group (Portland), Studio Cascade (Spokane) Update: New UDC took effect April 2018. City Strategic Plan Consultants: HDR Update: City Commission adopted the plan on April 16, 2018. https://www.bozeman.net/Home/ShowDocument?id=5697 Community Plan (City Growth Policy) Update Consultants: Logan Simpson (Ft. Collins) Update: Preliminary land use and demographic analysis completed by EPS Consulting. The report can be found here: https://www.bozeman.net/home/showdocument?id=5612 NCOD and Design Guidelines Update Consultants: Bendon Adams Consulting (Aspen, CO) and Orion Planning (Missoula, MT) Downtown Strategic Parking Management Plan Strategies 1 through 5 have been completed. Strategies 6 (Cash-in-Lieu), 7 (UDC Parking Requirements), and 8 (SID 565) are scheduled to be addressed in 2018. I am working with City staff to develop a timeline. Strategy 10, focusing on data collection and analysis, was in part completed with the release of the 2017 Downtown Parking Study conducted by WTI. Strategies 12, 13, and 14, which focus on signage, branding and wayfinding associated with parking will be completed in 2018. Regarding Strategy 15 to upgrade the parking technology systems at the garage and used for on-street management, the new T2 parking management system will go live the week of May 14, 2018. All the equipment is installed and being tested. On April 23, 2018, the City Commission did not take any action on recommendations from the Parking Division and Parking Commission about the first steps necessary to consider establishing new residential parking district. Discussion and Decision Item Downtown Plan Progress Report Chris reviewed the progress report which he had provided in advance to the board via e-mail. He noted that there were several sections still needing final narrative, but the overall contents and structure were complete. Eric asked when Chris anticipated finishing the report to which he answered by the end of the month (March). Susan asked how the report would be used. Chris said it will be posted on the Downtown website and will be used as part of the Downtown Plan Update RFP package. Mike mentioned how the report does a good job of capturing all that has happened in the last 8 to 9 year which has been a lot. Assessment Budget Chris presented the draft budget including the revisions discussed at the previous board meeting. The board asked about the renewal process and talked about the need to consider any revisions to the programs and the overall budget. Erik Nelson said it would be opportunity to educate all the property owners about what roles the BID plays downtown. Eric Bowman brought up the idea of a performance audit to analyze the current BID programs and consider new initiatives. Chris agreed on both accounts. He said the only contact information they have for all the owners is their tax record mailing addresses, but that he would send a postcard requesting they provide their e-mail addresses. Information about the BID, the performance audit and the renewal could be sent out via physical mail and e-mail. ACTION: Eric Sutherland moved to approve FY2019 BID Assessment Budget as presented. Erik Nelson seconded the motion. All voted in favor. **Meeting was adjourned at 1:10pm** FY2019 BID Assessment Budget FINAL Year End Proj APPROVED FY2018 FY2018 FY2019Income BID Assessment 126,000 126,000 126,000 Contract Income 17,000 14,000 17,000 Interest Income 200 200 200 Mobile Vending Fees 1,500 - 500 Flower Sponsorshihps 7,000 9,000 9,000 Christmas Light Sponsorships 3,000 3,150 3,000 Streetlamp Banners 3,700 7,000 7,000 Total Income 162,400$ 163,350$ 162,700$ Expenses Management Fee 74,256 74,256 76,500 Total Expenses 74,256$ 74,256$ 76,500$ Payroll Expenses Maintenance Staff 22,000 20,000 24,000 Taxes 1,500 1,400 1,500 Work Comp 2,000 1,500 2,000 Maintenance Staff--Garage 13,000 8,000 12,000 Taxes 900 750 800 Work Comp 800 650 700 Total Payroll Expenses 40,200$ 32,300$ 41,000$ Programs Christmas Lights 2,750 2,750 2,500 Christmas Light Spider Repair 2,250 2,250 2,000 Christmas Lights Storage 1,150 969 1,000 New Banners 3,000 1,500 3,000 Flower Expenses 21,750 23,659 22,000 Flower Water 175 132 175 Tree Purchases 1,500 1,500 1,500 Marketing 2,500 2,500 2,500 Maintenance Supplies 1,500 1,500 1,750 Garbage Bags 1,750 1,500 1,750 Graffiti Supplies 1,000 750 1,000 Mule Service & Fuel 1,000 750 750 Truck Service & Fuel 3,000 2,000 2,000 Truck Insurance 3,000 2,751 2,750 Total Program Expenses 46,325$ 44,511$ 44,675$ Total BID Expenses 160,781$ 151,067$ 162,175$ NET INCOME 1,619$ 12,283$ 525$