HomeMy WebLinkAbout04- Professional Services for Transportation Research Services
PROFESSIONAL SERVICES AGREEMENT FOR TRANSPORTATION RESEARCH
. SERVICES
This Agreement is made this ~ day of June ,2004, by and between CITY OF BOZEMAN,
P.O. Box 1230, Bozeman, Montana, a Municipal Corporation of the State of Montana, ("City"),
and Western Transportation Institute, Montana State University, Bozeman, MT 59717-1390
("Consultant").
RECITALS
A. City desires to employ Consultant to furnish transportation research services.
B. Consultant agrees to furnish such services in accordance with the conditions herein provided
and will carry out the duties and obligations imposed by the Contract.
C. The City of Bozeman designates the Director of Planning and Community Development, or
his designee, as the representative to administer this contract.
AGREEMENT
Subject to the provisions herein set forth and in consideration of the mutual covenants herein
contained, Consultant agrees to furnish, and the City agrees to accept, certain specified services
and products to include research regarding parking efficiency as it is affected by land use
development patterns. Such services and products shall be referred to as the Work.
. All services described herein are to be performed by Consultant and/or its contractors in
accordance with the most commonly accepted standards and practices of the transportation
research field. Consultant will use final product technologies that are acceptable to the City in
order to satisfy the broadest distribution of the document possible.
Article I. CONTRACT TIME.
The Work will be completed by August 15, 2004. The total time may be adjusted by mutual
written agreement of both City and Consultant.
Article 2. CONTRACT PRICE.
CITY shall pay CONSULTANT for performance of the Work in accordance with the Contract
Documents the sum (subject to adjustment as provided in the Contract Documents) of Five
Thousand Dollars ($5,000) plus documented costs for travel related to the Work. CITY retains
the right to a refund contingent upon satisfactory completion ofthe Work in accordance with this
agreement. The total sum may be adjusted at the mutual written agreement of both City and
Consultant.
Article 3. PAYMENT PROCEDURES.
Not more than 90% (ninety percent) of Payment will be provided by CITY to CONSULTANT
upon submittal of monthly invoices. Remaining Payment will be provided by CITY to
CONSULTANT upon completion of the entire Work. Payment will not exceed 75% of the
contract price prior to delivery of the initial review draft of the Work. CITY retains the right to a
. refund contingent upon satisfactory completion of the Work in accordance with this agreement.
Article 4. CONSULTANT'S REPRESENTATIONS.
. In order to induce CITY to enter into this Agreement, CONSULTANT makes the following
representations:
4.1 CONSULTANT has familiarized himself with the nature and extent of the Contract,
Work, locality, and with all local conditions and federal, state and local laws, growth
policies, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
4.2 CONSULTANT represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform said services in a
professional, competent and timely manner and with diligence and skill; and that it has
the power to enter into and perform this Agreement and grant the rights granted in it.
Article 5. SCOPE OF WORK
The Work shall consist of the preparation of the Work described in the Problem Statement
contained in Attachment "A". If CITY wishes CONSULTANT to perform additional services,
CITY shall so instruct CONSULTANT in writing. The performance, cost, and time frame of the
additional services shall be subject to mutual written agreement of both City and Consultant.
Written agreement for additional services may either be a separate agreement or an addendum to
this agreement.
Article 6. INSURANCE
. The parties hereto understand and agree that the State of Montana, MSU, its officials and
employees are self-insured under the provisions of Title 2, Ch. 9, Montana Codes Annotated.
MSU will maintain insurance required for state agencies as provided under Title 2, Ch. 9,
Montana Codes Annotated. The statutory limits of liability are $750,000 for each claim and $1.5
million for each occurrence. A certificate of insurance will be provided upon request.
Article 7. INDEMNITY
To the extent allowed under Title 2, ch. 9, MCA, CONSULTANT shall indemnify, hold
harmless and defend the City against any and all claims, at CONSULTANT'S own expense,
arising from the furnishing of services provided for in this contract or caused by the services
described in this contract.
Article 8. INDEPENDENT CONTRACTOR
CONSULTANT acknowledges that the services rendered under this Agreement shall be solely as
an independent Contractor. CONSULTANT shall not enter into any contract or commitment on
behalf of City. CONSULTANT further acknowledges that it is not considered an affiliate or
subsidiary of City, and is not entitled to any City employment rights or benefits. It is expressly
un~erstood that this undertaking is not a joint venture. . Slt;> ~
ArtIcle 9. OWNERSHIP AND USE OF W~ J2./.~~H~I/)f flu. (oq
CONSULTANT shall grant the CITY theNight and license to use, execute, reproduce, display,
perform, distribute internally or externally, and prepare derivative works based upon all of
CONSULTANT'S work created under this contract and shall provide to the CITY a written
. license granting the CITY and sublicensees such rights.
Article 10. OFFICE RULES
. CONSULTANT shall comply with all office rules and regulations, including security
requirements, when on City premises.
Article II. CONFLICT OF INTEREST
CONSUL T ANT shall not offer or give a gratuity of any type to any City employee or agent.
Article 12. GOVERNING LAW
This Agreement shall be construed and enforced in accordance with the laws of the State of
Montana. In the event of dispute regarding the terms of this Agreement, the parties agree to
attempt mediation of the conflict prior to pursuing litigation. Venue shall be in Gallatin County,
18th Judicial District.
Article 13. ENTIRE AGREEMENT AND NOTICE
This Agreement contains the entire understanding of the parties and may not be amended without
the specific written consent of both parties. Any notice given under this Agreement shall be
sufficient if it is in writing and if sent by certified or registered mail.
IN WITNESS WHEREOF, the Parties hereto have set their hands and seals the day and
year first above written.
Western Transportation Institute
. B~~~ _
Stephen lbert, DIrector
::irjb;;;:J/~
Leslie Schmidt, Assistant V.P. of Research
CIT2MAN
By: A~
Ron Brey, Acting Cit] "If. / -:. r
ATTEST: ~ ofl ~
Robin L. Sullivan, Clerk of Commission
.
Problem Statement
REU Summer Project ~
Montana Four City Parking Generation/Land Use Pattern Correlation Study
Principal Investi2ators/ Research Mentors:
Lisa Ballard P.E., Western Transportation Institute and
Chris Saunders AICP, City of Bozeman Department of Planning and Community Dcvclopment
Mentorship Time Commitment:
PI's are available for required meetings and discussion during the project period.
Proiect Title:
Montana Four City Parking Generation/Land Usc Pattern Correlation Study
Proiect Location:
The research for this project will be conducted in four of the five largest Montana cities, Billings,
Missoula, Great Falls, and Bozeman. Travel to Billings and Great Falls of two or three days each
will be required. It is assumed that the student will travel via personal car or MSU vehicle. The
researcher will travel with one other person; the communities will cover the per-diem costs while
traveling.
Problem Backeround:
Abstract: Verify or disprove the anecdotal evidence that some commercial land use
development patterns are more trip generation/parking efficient than others and quantify the
differences if any. There has been anecdotal evidence that development in central business
districts with certain land use patterns exhibits a more efficient use of parking spaces and
generate less vehicle trips. This occurs when a user arrives at one destination, parks their vehicle,
and then visits multiple destinations without relocating the vehicle. This behavior pattern is not
apparently occurring to the same degree in areas with different land use patterns.. If this behavior
could be quantified it would impact many elements of the land developmcnt cycle including
expected vehicle trip generation from development, need to add vehicle capacity in streets,
quantities of parking required for development, and related issues. The three land use patterns to
be analyzed are: central business district, commercial corridor development, and power center
Purpose: Parking facilities are costly and space intensive. Regulatory parking requirements are
often set by local governments in reference to the size and type of land uses (e.g., cinema,
laundromat), but the compactness and pattern of land uses (i.e., the urban form) may also have
influence on the need for parking. Different land use forms may have different actual parking
efficiencies, that is, greater numbers of destinations arising from single parking event. If such
differences exist, but are not embodied in local parking requirements, then unnecessary costs
may be imposed on areas that are more parking efficient. This study aims to identify and
quantify differences in parking efficiencies of common land use forms by surveying parking
events in central business districts, commercials corridors, and power centers in Montana's four
largest cities.
REU 4 Cities REU Problem statement final 2.doc Page I of6
Scope of Research:
1) Coordinate with the municipal planning offices in the five largest cities in Montana;
Billings, Missoula, Great Falls, Helena, and Bozeman to locate areas exhibiting
defincd land use characteristics.
2) Conduct on-site user (persons parking) interview or survey research to identify travel
and parking behavior in three types of land use patterns: central business district, strip
dcvelopment, and power center, as defined. City of Bozeman staff will complete data
entry .
3) Analyze thc results to prove or disprove thc hypothesis. Desired level of confidence is
90% or better with +/-5% or less rate of error.
4) Should the hypothesis be proven, develop a method to compare the documented
efficiency rate between the different land use patterns. The method should allow
comparison of existing regulatory conditions and modifiers to be applicd based on
land use pattern.
5) Conduct literature search for similar studies in other areas and compare results to
identify elements which may be unique to Montana.
6) Secondary points of rescarch are:
A) Differences in parking behavior for residents, employees, and users of the area;
B) How far do people consider acceptable to walk to reach a secondary destination;
and
C) How does the character of adjacent development influence thcir decision on
acceptable distance to walk.
Expected Results:
I) The research will provide increased accuracy in parking and trip generation data
utilized for review of development and urban planning and provide increased and
publicly available knowledge in the area of urban development.
2) Creation of a method which can be used by local regulatory agencies to adjust
projected parking and vehicle trip demand generation based upon patterns of land use
development.
REV Problem Statement: The hypothesis to be examined is that somc commercial land use
development patterns appear to be more vehicle trip generation/parking eflicient than others. lt is
expected that the difference can be quantified by personal questionnaire survey of vchicle users.
It is expected that a more densely developed with highly cormected travel routes land use pattern
following the Central Business District pattern provides the most parking efficiency. At this time
no other study is known to have examined this type of correlation.
Tasks:
l) Develop understanding of the problem through directed study and discussion with
City personnel - Week I
2) Examine seasonal travel patterns through discussion with Chambers of Commerce,
Department of Tourism, and development agencies - Week I
3) Refine scope of work and set up data collection schedule (ability to revise will be
limited due to the consortium of funding cities) - Week 2
REU 4 Cities REU Problem statement final 2.doc Page 201'6
4) Develop survey tool (participating cities will commit to providing guidance in subjcct
matter and approving survey tool within a fixed time ofrcccipt for review) - Week 2-
3
5) Bozeman data collection - test methodology and collect data as schedule permits -
Weeks 3-8
6) Set up data collection for other communities; share data collection methods with
Missoula staff - Week 4
7) Coordinate with local planning office and collect data in Great Falls and Billings (two
or three days each). - Weeks 5-6
City of Bozeman staff to complete data entry (one week)
8) Analysis of data and preliminary report - Weeks 5-8
9) Preparation of final report - Weeks 9-10
Skills: General understanding of transportation engineering; basic statistics; basic understanding
of land use planning; Microsoft Excel; Able to interact easily with people; Be self directed and
independent in accomplishing required tasks; GIS skills may be beneficial but not rcquircd.
Deliverables:
I) 6 copies of a written report which describes the purpose of the project, methodology
selected, research sites, summary of the data resulting from the research, analysis and
conclusions.
2) 6 copies of a compact disk with all tabulated data, analysis outputs, and final report.
3) Presentation ofthe summer research at a symposium.
4) Preparation of a 10 page paper discussing and summarizing the project and its results
Note: The final data and conclusions may be presented at planning conferences or submitted for
publication in planning journals. Credit for research efforts will be given to all parties
participating.
Definitions:
A central business district has the following development characteristics -
1. A wide variety of commercial activities such as retail, offices, goods repair,
governmental services, eating establishments, and may contain recreational activities
such as movie houses.
2. Commercial development is more than one building deep along the major streets
(collector or arterial).
3. A high level of street interconnectedness (intersection spacing typically 300-450 feet)
which mayor may not include alleys.
4. Buildings typically located close to the street and often sharing common side walls or
boundaries.
5. Parking is generally located along the street or in centralized parking lots or garages,
often to the rear of buildings.
A commercial corridor development area has the following development characteristics -
1. Commercial activities primarily dominated by small to medium sized single user
buildings or small single-story linear multi-user buildings.
REV 4 Cities REU Problem statement final 2.doc Page 3 of6
2. Commercial development is usually only one building deep and fronting onto a major
strcet (collector or artcrial).
3. Buildings are generally set back from thc street with parking in front.
4. Buildings are generally separated by open areas from adjacent buildings.
5. Frequent vehicle access points onto streets.
6. Moderate levels of street interconncctedness (intersection spacing 400-600 feet or
greater).
7. A variety of commercial activities such as retail, offices, goods repair, eating
establishments, and may contain recreational activitics such as arcades.
A power center has the following development characteristics -
1. Commercial activities primarily dominated by multiple large, anchor tenants,
including discount department stores, off-price stores, warehouse stores or "category
killers" (i.e. stores that ofTer tremendous election in a particular merchandise category
at low prices).
2. Large parking areas placed in front of the anchor store(s) with high ratios of parking
stalls to building area.
3. A minimal number of additional smaller tenants who do not generally compete with
the anchor stores.
4. Access to the power center is often centralized to provide for traffic signalization and
may be a public street but often appears as an oversized driveway.
5. Location is typically adjacent to arterial strcets.
Parking efficiency: Greater numbers of destinations arising from a single parking event.
References/Back2round Literature:
American Planning Association, Planners Advisory Services reports:
Off..Street Parking Requirements #432
How to Conduct a Citizen Survey # 404
Creating Transit Supportive Land Use Regulations #468
Institute of Transportation Engineers Trip Generation Manual, 6th ed.
Institute of Transportation Engineers Parking Generation Manual, 2nd ed.
Transportation and Land Use Innovations, Reid Ewing, Planners Press 1997
Conducting a Comprehensive Parking Study, Public Administration Service, 1957
Weant, Robert A. and Herbert S. Levinson. Parking. 1990
All listed resources are available through the Bozeman Department of Planning and Community
Development.
REU 4 Citics REU Problem statement final 2.doc Page 4 of6
City Contributions: WTI will be providing the intern and the bulk of the funding, as well as a
professional transportation enginecr who will oversee the intern and ensure proper procedures
are followed so the study will accomplish its purpose. Each city will be asked to provide:
1) Partial funding for the professional engineer with the WTI who will be overseeing the
intern doing the research. The estimated cost for this would be $5,000. Each city's share
would be $1,250.
2) The intern will also need somewhere to stay and eat while they research each city. The
WTI provides housing in Bozeman on the MSU campus. Travel and lodging costs will
nced to be covered. It is expected that a vehicle will be available through MSU.
3) The intern will need a contact person in each city government who can help them to
choose sitcs meeting the criteria for research and to help answer qucstions about that city.
They may need minor office help for some photocopies of survey forms or similar itcms.
4) Thc contact person should also be available to review and comment on a draft report
when the study is being written up.
Benefits: Increased accuracy in data strengthens legal defensibility of locally adoptcd
ordinances, helps ensure adequate mitigation of development impacts, helps prevent excessive
development exactions or development standards, and may support locally desired revisions to
development standards.
The study would provide increased accuracy in data regarding the amount of parking required by
differcnt land use development patterns. Many parking standards in existing zoning ordinances
are based on collections of studies which have no local connection and may be influcnced by
factors that are not locally relevant. The study will examine each participating city and will
provide locally relevant information as well as summary data from across the state. Having more
accurate data is expected to bencfit local governments by:
1) Strengthening legal defensibility of adopted ordinances since there is a strong logical and
proportional connection between the standards for development and empirical evidence
of actual demand. An ordinance which is strongly supported by empirical evidence is less
likely to be challenged, which saves financial and staff time resources, and when
challenged to be upheld.
2) Help ensure adequate mitigation of development impacts relating to parking, thereby
avoiding street congestion or commercial parking spill over into residential areas. Correct
mitigation avoids community opposition to development and helps support a healthy
development environment.
3) Help prevent excessive exactions for traffic signalization or other off-site work or
development standards which lead to conflict with the developmcnt industry. Excessive
exactions are often a source of litigation and opposition from development interests who
find the financial burdens of the exactions a limitation on development.
4) Public relations and community good will.
5) Supports correctly sized parking facilities so that land is not used f()r non-revenue
generating parking unless actually needed. Development that is land efficient reduces
public and private costs for installation and maintenance for water, sewer, and street
infrastructure; increases the use of non-motorized travel with accompanying reductions in
air pollution. This can directly benefit the bottom line of operational departments in the
city.
REU 4 Cities REU Problem statement final 2.doc Page5of6
6) Supports infill development by avoiding excessive parking requirements which make a
development cost prohibitive since most of the site must hc dcdicatcd to parking rather
than revenue generating building area.
7) Reduce development costs by avoiding excess parking which is land intensive. Parking
for offices or restaurants often consumes more land than the building itself. The paving,
stormwater management, and other accompanying costs and area requirements of parking
areas are often significant constraints on development.
8) Provide a rational and demonstrable basis for revisions to development standards
consistent with community priorities. For example, in 2002 Bozeman adopted parking
requirement modifiers for our downtown area. We had observed that many persons park
one time then visit multiple destinations when they go downtown. Unfortunately we had
to make a best estimate of appropriate change on a non-empirical basis.
Time Frame: It is desired that the data gathering be completed this summer. Final tabulation and
analysis should be presented to the project sponsor by August 15, 2004.
REU 4 Cities REU Problem statement final 2.doc Page 6 of6