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Home My WebLink About04- Professional Services, Water Facility Plan, Amend. #1 ~ Amendment No.1 to Professional Services Agreement for City of Bozeman Water Facility Plan TIllS AGREEMENT is made as of this 6th day of December , 2004, between THE CITY OF BOZEMAN, a Municipal Corporation, P.O. Box 1230 Bozeman, Montana, 59771-1230, herein referred to as OWNER and ALLIED ENGINEERING SERVICES, INC. 32 Discovery Drive, Bozeman, Montana, 59718 herein referred to as ENGINEER. WHEREAS, the parties have entered into a Professional Services Agreement dated May 24th, 2004 , herein referred to as Original Agreement for professional engineering services; and WHEREAS, the parties desire to further amend the provisions of this Agreement. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, the parties agree as follows: The conditions and provisions set forth in the attached EXHIBIT A-I - SCOPE OF SERVICES - MSU WATER FACILITY PLAN AND EXHIBIT B-1 - ENGINEERING TASK AND COST LIST are hereby incorporated in and made part of this Agreement. Article 1 - Eneineerine Services Section 1.1 of the Original Agreement is updated with the following: 1.1. The detailed description of the specific project components is described as follows: 1.1.1. Prepare a Water Facility Plan for the City of Bozeman as described in Exhibit A, Scope of Services and provide Water Facility Plan for Montana State University (MSU) as described in Exhibit A-I. ENGINEER shall work directly with MSU staff to complete the Plan. In general, the components of the Plan for MSU will include: };> Data research and analysis for water usage, future growth and planning. };> Build a fully functional and calibrated computer water model of MSU's water system. };> Utilize water model for analyzing various scenarios for improvements and growth. };> Evaluation of existing facilities. };> Presentation of various alternatives. };> Evaluation of alternatives (cost, construction feasibility, importance level). };> Recommended alternatives (description, concept design, project costs, and implementation). Article 6 - Compensation For Eneineerine Service Section 6.1. I and 6.1.2 of the original agreement is replaced with the following: 6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER 6.1.1 Payment. The OWNER shall for services performed under Section 1.1 and 4.1 of this Agreement pay a total sum in the amount of $237,182.00 for such services. ENGINEER shall submit separate invoices for services provided under the original agreement and this amendment. 6.1.2 Payment Schedule. Total cumulative payments for the engineering services (Section 1.1) shall not exceed the following ceilings: $225,322.90 (~95% offee) until the draft facility plan has been submitted to the OWNER. 1 . Except as specifically amended herein, the original agreement shall remain in full force and effect and the Parties shall be bound by all terms and conditions therein. IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement on the day and year first above written. CITY OF BOZEMAN ALLIED ENGINEERING SERVICES, INC. BY('W;~- B~~~J!~~ (City Manager) DATE: December 6. 2004 DATE: II / ~"Z-- I 0 1- { / ~J~ (Clerk of Commission) P:\2004\04-104 Bozeman WFP\Project Managemcnt\Contraet-City\MSU Amendment.doc 2 EXHIBIT "A-I" SCOPE OF SERVICES FOR MONTANA STATE UNIVERSITY WATER FACILITY PLAN PHASE 1 - Project Management Methodology: ALLIED prepares a Project Plan for every project it undertakes. The Plan identifies the goals of our clients and budget, schedule and resource requircmcnts. The Plan is a working tool, which is referred to often throughout the project. Progress is monitored on a regular basis and reported to the client. The Plan is updated as required to provide new information to the project team. Tasks: tasks will include the following: Task 1.1 Project Administration Provide general administration of Consultant Agreement for engineering scrvices, including coordination with Montana State University (MSU) Facilities Services staff, and ALLIED staff. Provide overall management of project activities and project team members throughout the duration of the project, including scheduling, coordination, research and design assistance, correspondence, meetings, review, time and budget management and reporting to ensure a quality and on-schedule product. Prepare a Project Plan for use by the project team. This document will include the contractual scope of services; estimated resource requirements; an itemized budget by task; a project schedule; and other project requirements necessary to fully identify project objectives. Organize and conduct progress meetings as necessary for maintaining full and clear communication and for providing effective management of the project. Prepare written minutes of the meetings and distribute to all attendees. A total of three meetings with MSU staff have been included in the Budget. Task 1.2 Quality Assurance and Control Conduct review of work products by senior members of ALLIED staff to ensure conformance with the scope of services, standards of professional practice, and applicable regulations. Such review by senior personnel shall be performed prior to or in conjunction with review by MSU. 1 P: \2004\04- I 04.] M S U W F P\Project Managcmcnt\Con tract- M S lJ\Scopc .doc - PHASE 2 - Hydraulic Modeling of Water System Methodology: The MSU computer water model will be the backbone of the water facility plan. This powerful tool will allow the testing of multiple scenarios of the water system to be implcmcntcd in the Water Facility Plan as recommendations for system improvements. The modeling of the watcr system will be a complete, fully functional, stand-alone model of MSU's water system utilizing data provided by MSU facilities services. The model will include physical attributes, system settings, demands, elevations, and boundary conditions. The process of model building will begin by drawing the system network into the model and entering physical data of pipes, nodes and boundary conditions. The computer model will be calibrated to real-world flow conditions. Once complete the model will be able to simulate multiple scenarios for evaluating system performance and analyzing the best cost-benefit recommendations for system upgrades. Tasks: tasks include the following: Task 2.1 Gather Data for Model Building Utilize data and maps provided by MSU to construct base model. Where data and maps are incomplete, review information with MSU staff and make corrections as necessary. Conduct topo survey of water main valves and hydrants for inputting node elevations in model. Information to be reviewed and input into model include: . Pipe size, material, length, roughness, and age + Node elevation and demands . Hydrant elevations and descriptions + PRY locations and settings . Backflow preventers at main supply lines . Closed mains . Cross-connections . Boundary conditions at connections to City of Bozeman water system and meter status + Water service pipe information Research and calculate demands for each service connection. Utilize existing meter data and record information provided by MSU. Analyze and check data for accuracy. Review with MSU staff and make corrections/adjustments as necessary. Calculate the following from available demand information and interpolations from unaccounted for use: . Average day and max day -winter (September through May) . Average day and max day ~ summer (June through August) . Peak hour + Work with MSU planning and wastewater consultant to determine future growth and projected future demands over 20-year period Task 2.2 Construct Water Model Once model data has been gathered the building of the model will begin by inputting information into Haestad Methods WaterCAD modeling software application. First, the pipes and nodes will be drawn into the model utilizing MSU AutoCAD drawing of water system. Information gathered from task 2.1 will then be entered into each appropriate element of the model. The initial information of the model will be constructed on a baseline scenario from which all future scenarios will be built. 2 P:\2004\04- I 04.1 MSU WFP\Project Managcmcnt\Contract-MSU\Scope.doc Task 2.3 Calibrate Water Model Once the model has been constructed, fire flow testing will be conducted in the field to accurately calibrate the model to real world conditions. Where existing fire flow data is available and provided by MSU it will be utilized after being checked for accuracy. Allied will provide personnel and testing equipment to conduct fire flow tests as needed to accurately calibrate the model. Roughness coefIicients of pipe will be adjusted in the model to simulate actual fire flow results. Task 2.4 Build Multiple Demand Scenarios Multiple demand scenarios (i.e. average day and max day winter and summer, peak hour, fire flows) will be built into the calibrated model. These scenarios will allow the model to simulate real world situations for comparisons. The demands will be checked against MSU data gathered in task 2.1. Task 2.5 Evaluate Model with MSU Staff This task will involve meeting with MSU staff to review the model. The model will be checked against known problem areas in MSU system (i.e. low pressures and/or flows). ALLIED and MSU will discuss recommendations and options for upgrading existing water system to rectify problem areas, replace aging or damaged sections and planning for future growth. Alternatives will be prioritized based on importance level, cost and level of difficulty. Task 2.6 Build and Run Multiple Scenarios for WFP Recommendations This task will include building multiple scenarios to represent recommended future improvements to the water system. The scenarios will include building elements into the model, which will conceptually mirror real world situations. Various scenarios will be analyzed and compared to generate the most optimum cost/benefit alternatives. Results from the model will be included in the water facility plan as recommendations along with estimated construction and engineering costs. Tables, reports and maps will be generated from the model and included in the water facility plan as supporting documentation. PHASE 3 - Water Facility Plan Document Methodology: Prepare water facility plan document to follow Preliminary Engineering Report (PER) format. The document will include all of the data and recommendations from phases one through two. The document will be fully complete to utilize in developing the annual capital improvements plan (eIP). The document will include all necessary tables, graphs and maps in an easy to read format to support the body of the plan. Task 3.1 Preparation of preliminary document The water facility plan document will include all the data and recommendations gathered from phases one through two of this scope. Three copies of draft document will be submitted to MSU 3 P:\2004\04-1 04.] MSU WFP\Project Management\Contract~MSU\Scope.doc . for review. In general, the format ofthe document will include the following elements: . Executive Summary . Introduction . Planning area . Evaluation of existing facilities 0 Population characteristics 0 Fire flows and coverage 0 Pressure zones 0 Water usage by facility 0 Aging pipes and/or other components 0 Pipe corrosion 0 Undersized mains and/or services 0 Meter coverage and condition of meters 0 Meter reading efficiency 0 Connections of system to City of Bozeman . Future conditions 0 Population 0 Water usage/demands 0 System analysis and deficiencies 0 Facility services manpower requirements . Alternatives 0 Future expansion ofMSU properties west of 19th Avenue 0 Increasing meter coverage (student housing and additional buildings) 0 Evaluate/cost estimate and recommendation for automated meter reading systems. 0 Replacement of aged, undersized or damaged existing mains and/or services 0 Corrosion protection 0 Improving connections at City/MSU interface 0 Provide redundancy of water supply entering and throughout MSU 0 Utilization of utility tunnel for water mains . Evaluation of Alternatives 0 Run model scenarios to determine best hydraulic layout 0 Cost analysis 0 Construction feasibility 0 Environmental impacts 0 Prioritize based on importance level, cost and level of difficulty . Recommended Alternatives 0 Description 0 Concept design 0 Project costs 0 Implementation Task 3.2 Review of water facility plan document with MSU staff Conduct workshop meeting with MSU staff after preliminary review of document. Receive feedback from MSU staff for improvements, additions and/or changes to water facility plan. Provide three options for cover page and choose final with MSU staff input. 4 1':\2004\04- I 04.1 MSU WFP\Project Management\Contract-MSU\Scopc.doc , T Task 3.3 Final water facility plan document Incorporate all comments from MSU and compile final bound document. Three copies ofthe final document will be provided to MSU along with one electronic CD copy of document. One tinal hardcopy will be provided to City of Bozeman. Additional copies will be available for a time and materials fee. S P:\2004\04- 104.1 MSU WFP\Project Management\Contract-MStJ\Scopc.doe Exhibit B-1 " ". Montana State University Water Facility Plan Task and Cost List Key People Principal!Project Manager (Allied) Smith Design Engineer (Allied) Gebhard Technician (Allied) Gronseth Clerical (Allied) Prevost 1. Project Management Phase Task 1.1 Project Administration Unit Cost Unit No. Units Extended Subtotal Principal! Project Manager (Allied) $96.00 hour 48 $4,608.00 Clerical (Allied) $46.00 hour 16 $73600 Subtotal 64 $5,344.00 Task 1.2 Quality Assurance and Control Unit Cost Unit No. Units Extended Subtotal Principal! Project Manager (Allied) $96.00 hour 24 $2,304.00 Subtotal 24 $2,304.00 Project Management Phase Total $7,648.00 2. Hydraulic Modeling Phase Task 2.1 Gather Data for Model Building Unit Cost Unit No. Units Extended Subtotal Principal! Project Manager (Allied) $96.00 hour 16 $1,536.00 Design Engineer (Allied) $7000 hour 80 $5,600.00 Surveyor (Allied) $70.00 hour 30 $2,100.00 Technician (Allied) $63.00 hour 16 $1,008.00 Clerical (Allied) $46.00 hour $0.00 Subtotal 142 $10,244.00 Task 2.2 Construct Water Model Unit Cost Unit No. Units Extended Subtotal Principal! Project Manager (Allied) $96.00 hour 16 $1,536.00 Design Engineer (Allied) $70.00 hour 80 $5,600.00 Technician (Allied) $63.00 hour $0.00 Clerical (Allied) $46.00 hour $0.00 Subtotal 96 $7,136.00 Allied Costs. xis 1 Exhibit B-1 Montana State University Water Facility Plan Task and Cost List Task 2.3 Calibrate Water Model Unit Cost Unit No. Units Extended Subtotal Principal! Project Manager (Allied) $96.00 hour 16 $1,536.00 Design Engineer (Allied) $70.00 hour 40 $2,800.00 Technician (Allied) $63.00 hour $0.00 Clerical (Allied) $46.00 hour $0.00 Subtotal 56 $4,336.00 Task 2.4 Build Multiple Demand Scenarios Unit Cost Unit No. Units Extended Subtotal Principal! Project Manager (Allied) $96.00 hour 6 $576.00 Design Engineer (Allied) $70.00 hour 16 $1,120.00 Technician (Allied) $63.00 hour $0.00 Clerical (Allied) $46.00 hour $0.00 Subtotal 22 $1,696.00 Task 2.5 Evaluate Model with MSU Staff Unit Cost Unit No. Units Extended Subtotal Principal! Project Manager (Allied) $96.00 hour 4 $384.00 Design Engineer (Allied) $70.00 hour 4 $280.00 Technician (Allied) $63.00 hour $0.00 Clerical (Allied) $46.00 hour $0.00 Subtotal 8 $664 00 Task 2.6 Build and Run Multiple Scenarios for WFP Recommendations Unit Cost Unit No. Units Extended Subtotal Principal! Project Manager (Allied) $96.00 hour 8 $768.00 Design Engineer (Allied) $70.00 hour 32 $2,240.00 Technician (Allied) $6300 hour $0.00 Clerical (Allied) $46.00 hour $0.00 Subtotal 40 $3,008.00 Hydraulic Modeling Phase Total $27,084.00 Allied Costs. xis 2 Exhibit B-1 ~ Montana State University Water Facility Plan Task and Cost List 3. Water Facility Plan Phase Task 3.1 Preparation of Preliminary Document Unit Cost Unit No, Units Extended Subtotal Principal/Project Manager (Allied) $96,00 hour 80 $7,680.00 Design Engineer (Allied) $70,00 hour 32 $2,240.00 Technician (Allied) $63_00 hour 24 $1,512_00 Clerical (Allied) $46,00 hour 16 $736_00 Subtotal 152 $12,168.00 Task 3.2 Review of WFP with MSU Staff Unit Cost Unit No Units Extended Subtotal Principal/Project Manager (Allied) $96,00 hour 6 $576.00 Technician (Allied) $63_00 hour $0.00 Clerical (Allied) $46,00 hour $0_00 Subtotal 6 $576,00 Task 3.3 Final Water Facility Plan Document Unit Cost Unit No, Units Extended Subtotal Principal/Project Manager (Allied) $96.00 hour 32 $3,072.00 Design Engineer (Allied) $70.00 hour 16 $1,120.00 Technician (Allied) $63.00 hour 16 $1,008_00 Clerical (Allied) $46.00 hour 16 $736.00 Subtotal 80 $5,936.00 Water Facility Plan Phase Total $18,680.00 Miscellaneous Expenses Unit Cost Unit No, Units Extended Subtotal Mileage (Allied) $75,00 LS 1 $75_00 Reproduction and Printing (Allied) $600.00 LS 1 $600.00 Engineering Equip./Supplies (Allied) $700.00 LS 1 $700_00 $1,375_00 Expenses Total $1,375.00 Phase Total Summary Project Management Phase Total $7,648.00 Hydraulic Modeling Phase Total $27,084.00 Water Facility Plan Phase Total $18,680_00 Expenses Total $1,375.00 Project Total $54,787 Allied Costs,xls 3