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HomeMy WebLinkAbout04-02-19 Planning Board Minutes (draft) City Planning Board April 2nd, 2019 | 6:00 PM | City Commission Chamber – 121 N. Rouse Avenue No audio until 06:02:39 PM (00:03:17) A. Call Meeting to Order & Roll Call Present Were:  Jennifer Madgic  Deputy Mayor Chris Mehl (Commission Liaison)  Henry Happel (Chairman)  Lauren Waterton  Mark Egge  Chris Saunders (City Staff)  Tom Rogers (Staff Liaison)  Megan Moore (Community Plan Consultant) B. Changes to the Agenda C. Minutes for Approval  3.26.19 Minutes (PDF) o 3.26.19 Meeting Video Link D. Public Comment – Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. E. Action Items 1. Revision and Provisional adoption of Community Plan theme/vision statements | Preliminary Plan Outline (Rogers/Saunders)  Growth Policy Memo  Bozeman Community Plan Outline  Chapter 2 | Foundation 06:02:39 PM (00:03:17) Senior Planner Tom Rogers, Community Development Manager Chris Saunders, and LoganSimpson consultant, Megan Moore presented on developing a new growth policy for the City of Bozeman and the revision and provisional adoption of a community plan theme, vision statements, and preliminary plan outline. At a previous meeting, Community Development staff had been asked to consider the board’s comments and to revise some of the drafted themes. Mr. Rogers noted that the overall theme, “The Shape of the City,” summarizes and is informed by the other six themes, and invited questions and discussion from the board. 06:06:26 PM (00:07:04) Mr. Happel asked for clarification on how the goals and objectives were organized under the themes. Mr. Saunders responded that there was a lot of overlap amongst them, but that the document was primarily intended to start a discussion with the board and would evolve from that. 06:09:45 PM (00:10:23) MOTION to approve the themes outlined in the first (“aqueduct”) memo, dated April 2nd: Chris Mehl 06:09:52 PM (00:10:30) MOTION SECONDED: Jennifer Madgic The board went through the themes, in the order they were proposed, for discussion. 06:10:51 PM (00:11:29) Discussion of Vision Theme 1, The Shape of the City: Ms. Madgic suggested removing some of the introductory wordiness and the specific metric in “3- to 7-story skylines.” She would also like to see mention made of Bozeman’s history as a defining characteristic. Deputy Mayor Mehl agreed with these points but thought the historical component should be part of the vision dealing with neighborhoods rather than in the introductory theme. He would also like to see something implying the planned infill and density if the “3- to 7-story” wording is struck. Ms. Waterton suggested using broader descriptive terms that could then be further defined in the goals and objectives. 06:18:12 PM (00:18:50) MOTION AMENDMENT to change the wording in Vision 1 to reflect the comments of the board as suggested by Mr. Mehl: Chris Mehl 06:18:32 PM (00:19:10) MOTION SECONDED: Mark Egge 06:18:56 PM (00:19:34) VOTE: All in Favor – Motion Carries Unanimously 06:19:13 PM (00:19:51) Discussion of Vision Theme 2 Mr. Egge stated his intention to introduce four proposed amendments throughout the themes, the first being on Vision Theme 2. He felt that affordability needed to be explicitly addressed, and that the language could be clearer and more direct. 06:19:49 PM (00:20:27) MOTION AMENDMENT to change the wording in Vision Theme 2 to the version suggested by Mr. Egge: Mark Egge 06:20:32 PM (00:21:10) MOTION SECONDED: Chris Mehl 06:20:40 PM (00:21:18) Board members discussed the proposed amendment. Mr. Egge elaborated on his reasons for specifically introducing affordability and for eliminating “well-planned” from his revision. Mr. Mehl pointed out that the strategic plan, which informs the other plans, directly addresses affordability, while the growth plan is more of a land use plan. Ms. Madgic agreed with the spirit of Mr. Egge’s proposed changes, but thought that the language of “all income levels and all stages of life” was too specific for a vision theme and would be more appropriate as a goal. Ms. Waterton and Mr. Happel concurred. 06:26:59 PM (00:27:37) REVISION TO MOTION AMENDMENT: Revised to strike “all income levels and all stages of life” from the original amendment, but retain the rest of Mr. Egge’s proposed wording. 06:27:48 PM (00:28:26) VOTE: All in Favor – Motion Carries Unanimously 06:27:54 PM (00:28:32) Discussion of Vision Theme 3 06:28:17 PM (00:28:55) MOTION AMENDMENT to revise the language of Vision Theme 3 for brevity and clarity: Mark Egge 06:28:58 PM (00:29:36) MOTION SECONDED: Chris Mehl 06:29:00 PM (00:29:38) Board members went around the dais to discuss and tweak the proposed amendment. 06:39:02 PM (00:39:40) VOTE: Motion Carries 4-1 06:39:18 PM (00:39:56) MOTION AMENDMENT to revise the language in Vision Theme 4 to include specific language about protection of the environment: Mark Egge 06:39:57 PM (00:40:35) MOTION SECONDED: Lauren Waterton 06:40:38 PM (00:41:16) VOTE: All in Favor – Motion Carries Unanimously 06:41:03 PM (00:41:41) MOTION AMENDMENT to revise the language of Vision Theme 5 to make specific mention and prioritization of accessibility to locations and services: Mark Egge 06:41:28 PM (00:42:06) MOTION SECONDED: Chris Mehl 06:41:30 PM (00:42:08) Board members discussed how best to word the revision to make priorities more clear. 06:46:46 PM (00:47:24) VOTE: All in Favor – Motion Carries Unanimously 06:46:55 PM (00:47:33) Discussion of Vision Theme 6 Mr. Saunders answered questions about the vision, talking about the correlation between economic development and land use. 06:49:39 PM (00:50:17) MOTION AMENDMENT to approve the current language of Vision Theme 6: Jennifer Madgic 06:49:48 PM (00:50:26) MOTION SECONDED: Chris Mehl 06:49:57 PM (00:50:35) VOTE: All in Favor – Motion Carries Unanimously 06:50:05 PM (00:50:43) Board members and Mr. Saunders discussed broadening the wording in Vision Plan 7 to encompass more than just infrastructure, with topics such as strategic land-use choices. 06:51:50 PM (00:52:28) MOTION to revise Vision Plan 7 to reflect the broader meaning: Chris Mehl 06:52:13 PM (00:52:51) MOTION SECONDED: Jennifer Madgic 06:52:17 PM (00:52:55) VOTE: All in Favor – Motion Carries Unanimously 06:52:41 PM (00:53:19) VOTE ON ORIGINAL MOTION: All in Favor – Motion Carries Unanimously 06:53:14 PM (00:53:52) Mr. Saunders presented the preliminary plan outline for the growth policy. Planning staff chose to put emphasis on how the items within the outline connect and align with the strategic plan so that users will find it easy to navigate to other plans that they want more information about. 2. 07:02:02 PM (01:02:40) Valley West Square Subdivision Preliminary Plat application 19049 (Jadin) (Noticed Start Time 7:00 pm)  19049 Staff Report  19049 Application Materials  19049 Plans  19049 Supporting Docs (Appendices) 07:03:00 PM (01:03:38) Addi Jadin of Community Development presented her staff report the subdivision application for 2.55 acre development within the Valley West Planned Unit Development in a B-1 zoning district. 07:03:46 PM (01:04:24) Ms. Jadin displayed the subdivision layout, discussed easements and access. She also offered a zoomed-out view and an overlay of the Master Site Plan to illustrate why a neighborhood- scale development would be appropriate for this lot. 07:06:50 PM (01:07:28) Ms. Jadin recommended that cash-in-lieu of water rights be the responsibility of the future owners at the time of site plan development rather than prior to final plat as a condition of approval. 07:07:59 PM (01:08:37) Public comment was in accordance to the statute. No comment was given. DRC recommends conditional approval. 07:08:31 PM (01:09:09) Ms. Jadin provided recommended code language for approval, including the changes mentioned. 07:08:47 PM (01:09:25) Ms. Jadin answered board member’s questions. 07:18:52 PM (01:19:30) Civil engineer Matt Hausauer of C&H Engineering and planner Marjorie Hennessy of Intrinsik Architecture represented the applicant and expanded on Ms. Jadin’s presentation, answering further board member questions. 07:31:21 PM (01:31:59) Public Comment Opportunity: Sherry Blackwood, an adjacent property owner from 32 Stafford, expressed concern about the planned height of the development and the overall development of the area. 07:34:28 PM (01:35:06) MOTION to recommend approval of the subdivision and of Ms. Jadin’s recommended conditions: Lauren Waterton 07:35:26 PM (01:36:04) MOTION SECONDED: Chris Mehl 07:35:29 PM (01:36:07) Ms. Waterton and Mr. Mehl spoke about their motion. They found that the application was in compliance, as outlined in the staff report. Ms. Madgic, Mr. Egge, and Mr. Happel agreed, though Mr. Egge expressed concerns about the floor area ratio and accessibility to non-driver modes of transit. 07:39:48 PM (01:40:26) VOTE: All in Favor – Motion Carries Unanimously 3. 07:41:04 PM (01:41:42) Review of the preliminary Goals and Objectives of the Community Plan | Preliminary Plan Outline (Rogers / Saunders)  Growth Policy Memo  Bozeman Community Plan Outline  Goals & Objectives 07:42:22 PM (01:43:00) Mr. Saunders, Mr. Rogers, and Ms. Moore of LoganSimpson, presented the preliminary goals and objectives of the Community Plan and the preliminary plan outline for board discussion and questions. Board members’ concerns included the organization of the document and connections between goals and objectives. 08:03:02 PM (02:03:40) Board members agreed to discuss the individual goals in order. Mr. Mehl noted that the first two goals, under “The Shape of the City,” involving sprawl reduction, were very similar, and advocated for simpler, broader goals. Board members further weighed in on the document organization. Ms. Waterton felt that it was important to address matters of skyline, pedestrian-friendliness, and natural landscape within the city. 08:08:26 PM (02:09:04) The board discussed the idea of the city having a certain shape, specifically clean edges, and how to achieve cooperation with the County to that end. 08:12:07 PM (02:12:45) The third and final goal under the first vision theme involved updating annexation policies, in cooperation with Gallatin County. The board discussed whether this goal could be framed more strongly and questioned whether this was the appropriate place in the document for it. 08:14:20 PM (02:14:58) Discussion moved to the goals under “A City of Neighborhoods.” The first goal was about well-planned neighborhoods that support retention of character and increase pedestrian activity. Topics included whether anything involving modes of transit would be better placed under the theme dealing with transportation. 08:15:53 PM (02:16:31) Board members discussed the second and third goals under this theme, encouraging identifiable neighborhoods and ensuring adequate affordable housing. Topics included defining what makes an identifiable neighborhood, and what “adequate affordable housing” would look like. 08:21:45 PM (02:22:23) The board moved on to the goals identified under the next theme, “A City Bolstered by Downtown and Complementary Districts,” dealing with connectivity between districts and promoting these districts through diverse housing, services, and jobs. 08:23:52 PM (02:24:30) Under the theme “A City Influenced by Our Mountains, Parks, and Open Space,” goals discussed were prioritization and protection of Bozeman parks and open spaces. 08:27:10 PM (02:27:48) The next theme was “A City that Prioritizes Mobility Choices.” Goals included increasing accessibility to multi-modal forms of transit and increasing safety measures for all transportation methods. Board members discussed which pieces of these goals belonged in this plan, versus the Transportation Plan. 08:30:43 PM (02:31:21) The next goals, under the economy section, dealt with promoting Bozeman as a thriving economic center. 08:33:25 PM (02:34:03) “A City Influenced by Regional Coordination and Defined Edges” contained goals pertaining to increased coordination and cooperation with Gallatin County and other regional entities. 08:36:33 PM (02:37:11) MOTION to include the notes on the whiteboard in the next meeting: Chris Mehl 08:36:41 PM (02:37:19) MOTION SECONDED: Mark Egge 08:36:45 PM (02:37:23) VOTE: All in Favor – Motion Carries Unanimously 4. Continued review and refinement of the preliminary indicators and metrics of the Bozeman Community Plan | Preliminary Plan Outline (Rogers / Saunders)  Growth Policy Memo  Bozeman Community Plan Outline  Preliminary Indicators | Phase 4: The Plan F. FYI/Discussion G. 08:36:56 PM (02:37:34) Adjournment For more information please contact Tom Rogers at TRogers@bozeman.net This board generally meets the first and third Tuesday of the month at 7:00pm Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).