HomeMy WebLinkAbout05-13-19 City Commission Packet Materials - C4. NOA to Treasure State for the 2019 Street Improvements Project
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kellen Gamradt, Engineer II Shawn Kohtz, City Engineer
SUBJECT: 2019 Street Improvements Project - Notice of Award & Contract Documents, once approved
MEETING DATE: May 13th, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award and contract
documents, once approved, to Treasure State, Inc. for the Total Schedule 1 thru 4 Base Bid plus Additive
Alternate 1 in the amount of $1,435,139.35.
BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. The
project generally includes: pavement cold milling, hot mix overlays, seal coating, concrete improvements
and pavement markings and incidental items.
The contract is to be completed within 60 calendar days of the issuance of the notice to proceed.
Bids for the above-referenced project were opened on April 30th with 2 bids being submitted. The low bid was submitted by Treasure State, Inc. in the amount of $1,435,139.35 for the base bid plus additive
alternate 1. The Bid Tabulation for the project is attached. Executed contract documents will be available online and retained in the City Clerkâs office.
UNRESOLVED ISSUES: None
ALTERNATIVES: Disapprove
FISCAL EFFECTS: This project will be paid for with approved funding from the FY20 Street Maintenance fund and Gas Tax Allocation. The contract documents specify that work may not begin until
after July 1, 2019.
Attachments: Notice of Award, Official Bid Tab
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NOTICE OF AWARD
Dated: __________________________
TO: Treasure State, Inc.
ADDRESS: P.O. Box 588, Belgrade, MT 59714
PROJECT: City of Bozeman 2019 Street Improvements
CONTRACT FOR: Schedules 1, 2, 3, 4 & Additive Alternate #1
You are notified that your Bid dated April 30, 2019, for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for pavement cold milling, hot mix overlays,
seal coating, Concrete Improvements, and pavement markings.
The Contract Price of your Contract is: one million four hundred thirty five thousand one hundred thirty
nine and 35/100 Dollars ($1,435,139.35).
Three copies of the proposed Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within fifteen (15) days of the date of this
Notice of Award, that is, by .
1. You must deliver to the OWNER 3 fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the
Instruction to Bidders (page 7), General Conditions (paragraph 5.01) and Supplementary Conditions
(paragraph SC-5.02).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in
the General Conditions (paragraph 5.03) and Supplementary Conditions (paragraph SC-5.04).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your
Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you one fully
signed counterpart of the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
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