HomeMy WebLinkAbout05-06-19 City Commission Packet Materials - C14. Res 5052, CO 2 with FieldTurf USA for Turf Fields at Bozeman Sports ParkResolution 5052 – Additional TOP Funding for Bozeman Sports Park
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Addi Jadin – Parks Planner and Development Manager
Mitch Overton – Director of Parks, Recreation and Cemetery
SUBJECT: Resolution 5052 Authorizing the City Manager to Sign Change Order 2 with FieldTurf USA, Inc. for Perimeter Site Work Associated with Synthetic Turf Fields at Bozeman Sports Park in the Amount of
$262,418.00
MEETING DATE: May 6, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution 5052 Authorizing the City Manager to Sign Change Order 2 with FieldTurf USA, Inc. for Perimeter Site Work Associated with Synthetic
Turf Fields at Bozeman Sports Park in the Amount of $262,418.00
BACKGROUND: Resolution No. 4521 was unanimously approved by the Commission April
14, 2014 for the allocation of Trails, Open Space and Parks (TOP) bond funding in an amount
not to exceed $7,500,000 for the acquisition of parkland and development of the Bozeman Sports
Park Project.
On February 12, 2018 Commission directed the City Manager to work with the Sports Parks
Foundation to develop agreements to require the Sports Parks Foundation to pay an amount
equal to the City’s debt payments on a loan of up to $1,700,000 to construct sports fields and
related infrastructure, including purchase of synthetic turf, and allow for the Foundation to collect user fees for the Sports Park and operate the Sports Park through a user group or management agreement for Commission approval at future dates.
On June 11, 2018 City Commission approved a Purchase Agreement for $779,323.66 and
Construction Agreement with Field Turf for $796,396 for the purchase and installation of two
synthetic turf fields at the Bozeman Sports Park for a total price of $1,575,719.66. Upon initial excavating and subsequent testing of soils it was determined that additional grading, a cement
treatment base and woven liner should be added to ensure all tolerances are met for field
performance, longevity and warranty. As such, the scope of services was amended to cover the
costs.
265
Resolution 5052 – Additional TOP Funding for Bozeman Sports Park
On October 1, 2018, the Commission unanimously approved Resolution 4946 authorizing the
City Manager to sign Amendment No. 1 to the Construction Agreement with FieldTurf® for
additional site work associated with construction of synthetic turf fields at the Bozeman Sports
Park. At that time, the future completion of perimeter landscaping and paths around the
synthetic turf fields was identified as an unresolved issue.
With Phase 1 construction nearing completion, it is appropriate to utilize contingency funds and
other unallocated funds to complete the portions of the perimeter site work as itemized in
FieldTurf Change Order #2.
UNRESOLVED ISSUES: None.
ALTERNATIVES: Per Commission.
FISCAL EFFECTS: The allocation of $262,418.00 is within the remaining balance of the
Sports Park TOP fund.
ATTACHMENTS: Resolution 5052
Attachment A – FieldTurf USA, Inc. Change Order #2
Report compiled on: April 25, 2019
266
Resolution 5052 – Additional TOP Funding for Bozeman Sports Park
COMMISSION RESOLUTION NO. 4757
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, TO AUTHORIZE ADDITIONAL FUNDING FROM THE 2012 TRAILS,
OPEN SPACE AND PARKS BOND FUND FOR THE BICYCLE AND PATHWAY TO
THE “M” AND DRINKING HORSE MOUNTAIN PROJECT
WHEREAS, Resolution 4484 approved and authorized funding in the amount of
$600,000 for the Bicycle and Pedestrian Pathway to the “M” and Drinking Horse Mountain
project; and
WHEREAS, Commission authorized the City Manager to enter into a Grant Match
Agreement with the U.S. Department of Transportation’s Federal Land Access Program; and
WHEREAS, the required federal National Environmental Policy Act public input
process and associated surveys and investigations were completed in order to develop a preferred
pathway alignment concept, which necessitated negotiations with five property owners along the
pathway corridor to obtain easements or rights-of-way.
WHEREAS, due to the inability to secure all of the necessary easements, a revised
pathway alignment must be pursued; and
WHEREAS, the project partners and staff recommend pursuing a design alternative
which has an added cost of approximately $75,000.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana:
267
Resolution 5052 – Additional TOP Funding for Bozeman Sports Park
Section 1
Funding / Authority. The Commission hereby authorizes additional funding in the amount of
$75,000 from the balance of the 2012 Trails, Open Space and Parks Bond fund to cover the
additional costs for design and construction of the project as recommended by staff.
Section 2
Amendment to Resolution 4484. This resolution serves to amend Resolution 4484 as delineated
in Section 1 above.
PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana,
at a regular session thereof held on the 6th day of February, 2017.
___________________________________
CARSON TAYLOR
Mayor
ATTEST:
________________________________________
ROBIN CROUGH
City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN City Attorney
268
RESOLUTION NO. 5052
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, AUTHORIZING THE CITY MANAGER TO SIGN CHANGE ORDER 2
WITH FIELDTURF® FOR PERIMETER SITE WORK ASSOCIATED WITH
SYNTHETIC TURF FIELDS AT BOZEMAN SPORTS PARK IN THE AMOUNT OF
$262,418.00.
WHEREAS, on June 11, 2018, the City Commission approved the “Construction
Agreement” with FieldTurf® for installation of synthetic turf sports fields at the Bozeman Sports
Park; and
WHEREAS, on October 1, 2018, the Commission approved Resolution 4946
authorizing the City Manager to sign Amendment No. 1 to the Construction Agreement with
FieldTurf® for additional site work associated with construction of synthetic turf fields at the
Bozeman Sports Park; and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any alterations
or modifications of the specifications and/or plans of a contract be made by resolution; and
WHEREAS, perimeter site work was identified within the original scope of work and
funds remain available;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana, that the proposed modification to the contract between the City of Bozeman,
a municipal corporation, and FieldTurf® as indicated in “Exhibit A” attached hereto, is hereby
approved; the City Manager is hereby authorized and directed to execute the contract amendment
for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature.
269
PASSED, ADOPTED, AND APPROVED by the City Commission of the City of
Bozeman, Montana, at a regular session thereof held on the 6th day of May, 2019.
___________________________________
CYNTHIA L. ANDRUS
Mayor
ATTEST:
_____________________________________
ROBIN CROUGH City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
City Attorney
270
FieldTurf USA, Inc.
Authorized Representative
Date
SUBTOTAL:258,539.90$
PERFORMANCE & PAYMENT BOND:3,878.10$
If all the terms of this change order are acceptable please have an authorized representative sign the bottom of this document
and return it to FieldTurf's Montreal office, or as otherwise provided in the contract documents. FieldTurf will, in turn, provide
a fully executed copy for your records. Once this document is fully executed, it will be considered a revision/modification to
the original contract or purchase order.
City of Bozeman, Montana
Authorized Representative
Date
TOTAL:262,418.00$
Notes/Exclusions: Does not
include hazardous materials, export of excess materials offsite, dewatering, permits, testing, screening of topsoil,
importing of topsoil, irrigation, drywells, fencing, seeding, turf establishment, any restoration other than listed
above. Quote is valid for
thirty (30) calendar days
The Contract Time will be increased by _20_ days.
It is mutually agreed that for the above-referenced changes to take place, the original contract price will be adjusted by the
above-referenced amount, which will become payable in accordance with the same terms and conditions as in the original
contract or purchase order:262,418.00$
4/17/2019
Trail aggregates. 22,958.99$
Asphalt area excavation and trail excavation.35,803.13$
Asphalt area geotextile, aggregates and paving.115,319.25$
Current Change Order:262,418.00$
Revised Contract Total:1,487,646.29$
Description Total Cost
Bozeman, MT 59718 Email:Moverton@BOZEMAN.NET
Original Contract:796,396.58$
Previous Change Orders:428,831.71$
Construction Agreement Phone:406.582.3222
4600 Baxter Lane Fax:
Calhoun, GA 30701 Bozeman, MT 59771-1231
Phone: 1 800 724 2969
Project:Bozeman Sports Park Contact:Mitchell Overton, Director Parks & Rec
From:FieldTurf USA, Inc.To:City of Bozeman, Montana
175N Industrial P.O. Box 1231
Site Grading to proposed grades per plans - outside of synthetic turf fields and within grading
limits.38,175.46$
Strip existing topsoil outside of synthetic field and within grading limits and stockpile.
Respread existing stockpiled topsoil upon completion of project. Fine grade.46,283.07$
Contract Change Order Proposal
Date: April 17, 2019 Change Order # 2
AdditionalPricing & Scope per plan set dated 08/24/18. Work is outside of synthetic turf fields and within
grading limits of plans.
Scope of Work to be Added to Contract:
-Strip & Respreadtopsoil outside of synthetic turf fields and within grading limits. Topsoil that is stripped
onsite will be reused/respread onsite.
-Site grading to proposed grades per plans (outside of synthetic turf fields and within grading limits).
-Grade for new asphalt path and aggregate trails
-Furnish & install asphalt area geotextile, aggregates and paving
-Furnish & install trail aggregates
-Fine grading of topsoil and aggregates placed
Resolution 5052 Attachment A
271