HomeMy WebLinkAbout05-06-19 City Commission Packet Materials - C10. MSA with AVI Systems for Commission Room AV Equipment and Services
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Robin Crough, City Clerk Scott McMahan, IT Director
SUBJECT: Authorize the City Manager to Sign a Master Services Agreement
with AVI Systems, Inc. for City Commission Room Audio Visual Equipment and Services
MEETING DATE: May 6, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign a Master Services Agreement
with AVI Systems, Inc. for city commission room audio visual equipment and services.
BACKGROUND: The majority of the audio and video equipment in the commission room was
installed during the original remodel of the former public library into City Hall in 2009 and is
beyond its anticipated service life. Over the years, some components have been replaced as they
have failed, but the overall systems remain antiquated and unreliable as evidenced by recent failures during public meetings. In order to improve reliability and take advantage of new
capabilities, the City Clerk and IT Director have been researching options and planning for
replacement of the video and audio systems. A Request for Proposals was solicited in December
2018 and two responses were received, with AVI Systems, Inc. chosen as the most responsive
vendor. The project was put on temporary hold, but we are now in a position to proceed.
The technology improvements will include behind-the-scene needed improvements to audio,
ports, and cabling, and will also include a new monitor setup on the dais, microphones, projector,
screen, and podium technology.
UNRESOLVED ISSUES: See below fiscal effects.
ALTERNATIVES: As determined by the city commission.
FISCAL EFFECTS: This upgrade was approved as FY19 CIP item GF283 for $80,000. Because the scope of the upgrade was expanded and the cost of equipment was higher than
anticipated, the total project cost comes in closer to $140,000. Staff looked into the option, but
due to the nature of the interrelated equipment and need to design and implement
simultaneously, it is neither cost nor time efficient to phase this project. $80,000 was allocated in
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the FY19 budget, but an additional $60,000 will need to be allocated in the upcoming FY20
budget to complete this project. This request has been incorporated and will be included in the
FY20 City Manager’s Recommended Budget. Staff has received confirmation from the vendor
that they will work with the City to appropriately invoice across the two fiscal years to not over-encumber the City in FY19.
Attachments: Master Services Agreement Exhibit A: Retail Sales Agreement
Report compiled on: April 26, 2019
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MASTER SERVICES AGREEMENT
City Commission Room AV Equipment and Services
THIS AGREEMENT is made and entered into this 26 day of April 2019, by and between
the CITY OF BOZEMAN, MONTANA, a self-governing municipal corporation organized and
existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman,
Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as
“City,” and AVI Systems, Inc., 2300 E. 54th Street N, Ste. 2, Sioux Falls, SD 57104, hereinafter
referred to as “AVI” or “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to enter this Master Services Agreement (“Agreement”) with
Contractor to perform for City services and provide equipment as described in the AVI Retail Sales
Agreement attached hereto as Exhibit A, which includes AVI Systems General Terms and Conditions
of Sale, and is incorporated herein by this reference. In the case of a conflict between this Agreement
and Exhibit A, unless specifically provided otherwise, this Agreement governs.
2. Term/Effective Date: This Agreement is effective upon the date of its execution.
3. Scope of Services: Contractor will provide the equipment and services described
in Exhibit A pursuant to this Agreement.
4. Payment: City agrees to pay Contractor the amounts specified in Exhibit A in
accordance with the terms therein. Any alteration or deviation from the described services that
involves additional costs above the Agreement amount will be performed by Contractor after written
request by the City, and will become an additional charge over and above the amount listed in the
Scope of Services. The City must agree in writing upon any additional charges.
Non-appropriation. AVI understands and agrees that the City’s payments under this
Agreement are contingent on budget appropriations by the Bozeman City Commission. The City
agrees to include the cost of this Agreement in its annual request for budget appropriation for the
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applicable fiscal year. In the event of non-appropriation by the City Commission, the Agreement will
terminate effective immediately.
5. Contractor’s Representations: To induce City to enter into this Agreement,
Contractor makes the following representations:
a. Contractor has familiarized itself with the nature and extent of this Agreement, the
Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules,
and regulations that in any manner may affect cost, progress or performance of the Scope of Services.
b. Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform said services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this Agreement
shall not infringe upon or violate the rights of any third party, whether rights of copyright, trademark,
privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal,
state and municipal laws. The City will not determine or exercise control as to general procedures or
formats necessary to have these services meet this warranty.
6. Independent Contractor Status/Labor Relations: The parties agree that Contractor
is an independent contractor for purposes of this Agreement and is not to be considered an employee
of the City for any purpose. Contractor is not subject to the terms and provisions of the City’s
personnel policies handbook and may not be considered a City employee for workers’ compensation
or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in
any dealings between Contractor and any third parties.
Contractor shall comply with the applicable requirements of the Workers’ Compensation Act,
Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71,
MCA. Contractor shall maintain workers’ compensation coverage for all members and employees of
Contractor’s business, except for those members who are exempted by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for
workers’ compensation coverage by an insurer licensed and authorized to provide workers’
compensation insurance in the State of Montana; or (2) proof of exemption from workers’
compensation granted by law for independent contractors.
In the event that, during the term of this Agreement, any labor problems or disputes of any
type arise or materialize which in turn cause any services to cease for any period of time, Contractor
specifically agrees to take immediate steps, at its own expense and without expectation of
reimbursement from City, to alleviate or resolve all such labor problems or disputes. The specific
steps Contractor shall take shall be left to the discretion of Contractor; provided, however, that
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Contractor shall bear all costs of any related legal action. Contractor shall provide immediate relief
to the City so as to permit the services to continue at no additional cost to City.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes.
7. Indemnity/Waiver of Claims/Insurance: For other than professional services
rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and
hold harmless the City, its agents, representatives, employees, and officers (collectively referred to
for purposes of this Section as the City) from and against any and all claims, demands, actions, fees
and costs (including attorney’s fees and the costs and fees of expert witness and consultants), losses,
expenses, liabilities (including liability where activity is inherently or intrinsically dangerous) or
damages of whatever kind or nature connected therewith and without limit and without regard to the
cause or causes thereof or the negligence of any party or parties that may be asserted against,
recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or
in any way related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; or (ii)
any negligent, reckless, or intentional misconduct of any of the Contractor’s agents.
For the professional services rendered, to the fullest extent permitted by law, Contractor
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and
expenses, including reasonable defense attorney fees, to the extent caused by the negligence or willful
misconduct of the Contractor or Contractor’s agents or employees.
Such obligations shall not be construed to negate, abridge, or reduce other rights or obligations
of indemnity that would otherwise exist. The indemnification obligations of this Section must not be
construed to negate, abridge, or reduce any common-law or statutory rights of the indemnitee(s)
which would otherwise exist as to such indemnitee(s).
Contractor’s indemnity under this Section shall be without regard to and without any right to
contribution from any insurance maintained by City.
Should any indemnitee described herein be required to bring an action against the Contractor
to assert its right to defense or indemnification under this Agreement or under the Contractor’s
applicable insurance policies required below the indemnitee shall be entitled to recover reasonable
costs and attorney fees incurred in asserting its right to indemnification or defense but only if a court
of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or was
obligated to indemnify the indemnitee for a claim(s) or any portion(s) thereof.
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In the event of an action filed against City resulting from the City’s performance under this
Agreement, the City may elect to represent itself and incur all costs and expenses of suit.
Contractor also waives any and all claims and recourse against the City or its officers, agents
or employees, including the right of contribution for loss or damage to person or property arising
from, growing out of, or in any way connected with or incident to the performance of this Agreement
except “responsibility for his own fraud, for willful injury to the person or property of another, or for
violation of law, whether willful or negligent” as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed
hereunder.
In addition to and independent from the above, Contractor shall at Contractor’s expense secure
insurance coverage through an insurance company or companies duly licensed and authorized to
conduct insurance business in Montana which insures the liabilities and obligations specifically
assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion
for liabilities specifically assumed by the Contractor in subsection (a) of this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City without
limit and without regard to the cause therefore and which is acceptable to the City and Contractor
shall furnish to the City an accompanying certificate of insurance and accompanying endorsements
in amounts not less than as follows:
• Workers’ Compensation – statutory;
• Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
• Automobile Liability - $1,000,000 property damage/bodily injury per accident; and
The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers,
agents, and employees, shall be endorsed as an additional or named insured on a primary non-
contributory basis on both the Commercial General and Automobile Liability policies. The insurance
and required endorsements must be in a form suitable to City and shall include no less than a thirty
(30) day notice of cancellation or non-renewal. Contractor shall notify City within two (2) business
days of Contractor’s receipt of notice that any required insurance coverage will be terminated or
Contractor’s decision to terminate any required insurance coverage for any reason.
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The City must approve all insurance coverage and endorsements prior to the Contractor
commencing work.
8. Termination for Contractor’s Fault:
a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails
to perform any of its obligations under this Agreement, or otherwise breaches any terms or
conditions of this Agreement, the City may, by written notice, terminate this Agreement and
the Contractor’s right to proceed with all or any part of the work (“Termination Notice Due
to Contractor’s Fault”). The City may then take over the work and complete it, either with its
own resources or by re-letting the contract to any other third party.
b. In the event of a termination pursuant to this Section 8, Contractor shall be
entitled to payment only for those services Contractor actually rendered.
c. Any termination provided for by this Section 8 shall be in addition to any other
remedies to which the City may be entitled under the law or at equity.
d. In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature arising, or claimed to have arisen, as a result of the termination.
9. Termination for City’s Convenience:
a. Should conditions arise which, in the sole opinion and discretion of the City,
make it advisable to the City to cease performance under this Agreement City may terminate
this Agreement by written notice to Contractor (“Notice of Termination for City’s
Convenience”). The termination shall be effective in the manner specified in the Notice of
Termination for City’s Convenience and shall be without prejudice to any claims that the City
may otherwise have against Contractor.
b. Upon receipt of the Notice of Termination for City’s Convenience, unless
otherwise directed in the Notice, the Contractor shall immediately cease performance under
this Agreement and make every reasonable effort to refrain from continuing work, incurring
additional expenses or costs under this Agreement and shall immediately cancel all existing
orders or contracts upon terms satisfactory to the City. Contractor shall do only such work as
may be necessary to preserve, protect, and maintain work already completed or immediately
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in progress.
c. In the event of a termination pursuant to this Section 9, Contractor is entitled
to payment only for those services Contractor actually rendered on or before the receipt of the
Notice of Termination for City’s Convenience.
d. The compensation described in Section 9(c) is the sole compensation due to
Contractor for its performance of this Agreement. Contractor shall, under no circumstances,
be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost
productivity, field office overhead, general conditions costs, or lost profits damages of any
nature arising, or claimed to have arisen, as a result of the termination.
10. Limitation on Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement, the
Contractor’s damages shall be limited to contract damages and the Contractor hereby
expressly waives any right to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or
nature, Contractor shall provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of damages
sought by the claim, within thirty (30) days of the facts and circumstances giving rise to the
claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights
to assert such claim.
11. Representatives:
a. City’s Representative: The City’s Representative for the purpose of this
Agreement shall be Robin Crough, City Clerk or such other individual as City shall designate
in writing. Whenever approval or authorization from or communication or submission to City
is required by this Agreement, such communication or submission shall be directed to the
City’s Representative and approvals or authorizations shall be issued only by such
Representative; provided, however, that in exigent circumstances when City’s Representative
is not available, Contractor may direct its communication or submission to other designated
City personnel or agents as listed above and may receive approvals or authorization from such
persons.
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b. Contractor’s Representative: The Contractor’s Representative for the
purpose of this Agreement shall be Mark Hunt or such other individual as Contractor shall
designate in writing. Whenever direction to or communication with Contractor is required by
this Agreement, such direction or communication shall be directed to Contractor’s
Representative; provided, however, that in exigent circumstances when Contractor’s
Representative is not available, City may direct its direction or communication to other
designated Contractor personnel or agents.
12. Permits: Contractor shall provide all notices, comply with all applicable laws,
ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City of Bozeman
business license, and inspections from applicable governmental authorities, and pay all fees and
charges in connection therewith.
13 Laws and Regulations: Contractor shall comply fully with all applicable state and
federal laws, regulations, and municipal ordinances including, but not limited to, all workers’
compensation laws, all environmental laws including, but not limited to, the generation and disposal
of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and
provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County, and
State building and electrical codes, the Americans with Disabilities Act, and all non-discrimination,
affirmative action, and utilization of minority and small business statutes and regulations.
14. Nondiscrimination: The Contractor agrees that all hiring by Contractor of persons
performing this Agreement shall be on the basis of merit and qualifications. The Contractor will have
a policy to provide equal employment opportunity in accordance with all applicable state and federal
anti-discrimination laws, regulations, and contracts. The Contractor will not refuse employment to a
person, bar a person from employment, or discriminate against a person in compensation or in a term,
condition, or privilege of employment because of race, color, religion, creed, political ideas, sex, age,
marital status, national origin, actual or perceived sexual orientation, gender identity, physical or
mental disability, except when the reasonable demands of the position require an age, physical or
mental disability, marital status or sex distinction. The Contractor shall be subject to and comply
with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all
regulations promulgated thereunder. The Contractor shall require these nondiscrimination terms of
its subcontractors providing services under this agreement.
15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor
shall not permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs,
by any employee or agent engaged in services to the City under this Agreement while on City property
or in the performance of any activities under this Agreement. Contractor acknowledges it is aware of
and shall comply with its responsibilities and obligations under the U.S. Department of Transportation
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(DOT) regulations governing anti-drug and alcohol misuse prevention plans and related testing. City
shall have the right to request proof of such compliance and Contractor shall be obligated to furnish
such proof.
The Contractor shall be responsible for instructing and training the Contractor's employees
and agents in proper and specified work methods and procedures. The Contractor shall provide
continuous inspection and supervision of the work performed. The Contractor is responsible for
instructing his employees and agents in safe work practices.
16. Modification and Assignability: This Agreement may not be enlarged, modified or
altered except by written agreement signed by both parties hereto. The Contractor may not
subcontract or assign Contractor’s rights, including the right to compensation or duties arising
hereunder, without the prior written consent of City. Any subcontractor or assignee will be bound by
all of the terms and conditions of this Agreement.
17. Reports/Accountability/Public Information: Contractor agrees to develop and/or
provide documentation as requested by the City demonstrating Contractor’s compliance with the
requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons
authorized by the City to inspect and copy its books and records for the purpose of verifying that the
reimbursement of monies distributed to Contractor pursuant to this Agreement was used in
compliance with this Agreement and all applicable provisions of federal, state, and local law. The
Contractor shall not issue any statements, releases or information for public dissemination without
prior approval of the City.
18. Non-Waiver: A waiver by either party any default or breach by the other party of any
terms or conditions of this Agreement does not limit the other party’s right to enforce such term or
conditions or to pursue any available legal or equitable rights in the event of any subsequent default
or breach.
19. Attorney’s Fees and Costs: In the event it becomes necessary for either Party to retain
an attorney to enforce any of the terms or conditions of this Agreement or to give any notice required
herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable attorney's
fees and costs, including fees, salary, and costs of in-house counsel to include City Attorney.
20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
21. Dispute Resolution:
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a. Any claim, controversy, or dispute between the parties, their agents,
employees, or representatives shall be resolved first by negotiation between senior-level
personnel from each party duly authorized to execute settlement agreements. Upon mutual
agreement of the parties, the parties may invite an independent, disinterested mediator to assist
in the negotiated settlement discussions.
b. If the parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a court of
competent jurisdiction in compliance with the Applicable Law provisions of this Agreement.
22. Survival: Contractor’s indemnification shall survive the termination or expiration of
this Agreement for the maximum period allowed under applicable law.
23. Headings: The headings used in this Agreement are for convenience only and are not
be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to
which they refer.
24. Severability: If any portion of this Agreement is held to be void or unenforceable, the
balance thereof shall continue in effect.
25. Applicable Law: The parties agree that this Agreement is governed in all respects by
the laws of the State of Montana.
26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs,
legal representatives, successors, and assigns of the parties.
27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the
parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or
enforced by a third party.
28. Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
29. Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained therein or made a part thereof
by reference, are not binding upon the parties. There are no understandings between the parties other
than as set forth in this Agreement. All communications, either verbal or written, made prior to the
date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of this
Agreement by reference.
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**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year
first above written.
CITY OF BOZEMAN, MONTANA AVI SYSTEMS, INC.
By________________________________ By__________________________________
Andrea Surratt, City Manager
Print Name: Michael Safranski
Print Title: Area Vice President
APPROVED AS TO FORM:
By_______________________________
Greg Sullivan, Bozeman City Attorney
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EXHIBIT A:
Retail Sales Agreement
AVI Systems Inc., 2300 E 54th Street N, Suite 2 Sioux Falls, SD, 57104 | Phone: (605)782-4141, Fax: (605)782-4142
Proposal Number: 941211 Proposal Date: April 16, 2019
Prepared For: City of Bozeman Bozeman City Hall Commission Rm AV - BASE+ALT 1-3 -
UPDATED 4-16-2019 Attn: Robin Crough
Prepared By: Mark Hunt
Phone: (406)969-3336
Email: mark.hunt@avisystems.com
Attn: Robin Crough Attn: Robin Crough
City of Bozeman City of Bozeman
121 North Rouse Ave Suite 200 121 North Rouse Ave Suite 200
Bozeman, MT, 59771 Bozeman, MT, 59771
Phone: (406)582-2321 Phone: (406)582-2321
Email: agenda@bozeman.net Email: agenda@bozeman.net
Customer Number: COB0019
COMMENTS
Here what we did. This included the Travel time costs with the Alts 1-3. We replaced the Crestron Encoder/Decoder with a different
model that saved $100 ish per unit that wasn’t available when we first did this. We deleted the Lobby stuff, adjusted travel and labor for
efficiency based on Alternate selection, and tightened up some pricing. We were able to get it just below the $140 mark without
sacrificing the screen. We really feel the new screen will make a big difference in the picture quality as well as esthetics, so you don’t
have to have it down all the time.
PRODUCTS AND SERVICES SUMMARY
BASE/Alt 1-3 (No Lobby TV) Equipment $85,234.43
BASE/Alt 1-3 (No Lobby
TV) Integration $41,188.94
PRO Support $9,800.00
Shipping & Handling $3,711.30
Tax $0.00
Grand Total $139,934.67
Unless otherwise specified. The prices quoted reflect a discount for a cash payment (i.e., check, wire transfer) made by Customer in
full within the time stated for payment on each invoice. Discount only applies to new items included on the invoice, and only applies if
the balance on the invoice is paid in full.
All returned equipment is subject to a restocking charge. The prices are valid for 30 days and may be locked in by signing this Retail
Sales Agreement.
Overdue balances are subject to a finance charge of 1.5% per month, or interest at the highest rate permitted by applicable law. In the
event AVI must pursue collection of unpaid invoices, Customer agrees to pay all of AVI’s costs of collection, including its attorneys’
fees.
BILL TO SITE
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INVOICING AND PAYMENT TERMS
Customer and AVI have agreed on the payment method of CASH. Payment must be remitted by stated method. To the extent
Customer seeks to use of any payment methods other than stated, and that payment method results in an increased transaction cost to
AVI, the new payment must be approved in writing, and the Customer shall be responsible for paying the increased transaction cost to
AVI associated with the change in payment method. Payments shall be made 30 days from invoice date. So long as the invoice has
been sent and the Customer’s payment is made within the terms work will continue.
AVI will invoice for equipment and services allocated to the contract as follows:
Payment Amount Payment Due
$55,973.83 May 31, 2019
$24,026.17 June 30, 2019
$31,947.66 July 31, 2019
$27,987.01 Upon project completion
Unless otherwise specified, all items quoted (goods and services) as well as applicable out of pocket expenses (permits, licenses,
shipping, etc.) are invoiced in summary (including applicable sales taxes due for each category of invoiced items).
Customer is to make payments to the following “Remit to” address:
AVI Systems
NW8393 PO Box 1450
Minneapolis, MN 55485-8393
If Payment Method is ACH: Customer must make all payments in the form of bank wire transfers or electronic funds transfers through
an automated clearinghouse with electronic remittance detail, in accordance with the payment instructions AVI Systems provides on its
invoice to Customer.
A monthly summary of detailed equipment received is available upon request. Equipment received may be different than equipment
billed based on agreed billing method.
TAXES AND DELIVERY
Unless stated otherwise in the "Products and Services Summary" above, AVI will add and include all applicable taxes, permit fees,
license fees, and delivery charges to the amount of each invoice. Taxes will be calculated according to the state law(s) in which the
product(s) and/or service(s) are provided. Unless Customer provides a valid tax exemption certificate for any tax exemption(s) claimed,
AVI shall invoice for and collect all applicable taxes in accordance with state law(s), and Customer will be responsible for seeking a tax
credit/refund from the applicable taxing authority.
AGREEMENT TO QUOTE AND DOCUMENTS CONSTITUTING YOUR CONTRACT WITH AVI
Customer hereby accepts the above quote for goods and/or services from AVI. When duly executed and returned to AVI, AVI's Credit
Department will check Customer's credit and approve the terms. After approval by AVI's Credit Department and signature by AVI, this
Retail Sales Agreement will, together with the AVI General Terms & Conditions (which can be found
at http://www.avisystems.com/TermsofSale) form a binding agreement between Customer and AVI. (This Retail Sales Agreement and
the AVI General Terms & Conditions of Sale (the “T&Cs”) are referred to collectively as the “Agreement”). If not defined in this
Agreement, all capitalized terms shall have the meaning given to them in the T&Cs. Should AVI's Credit Department determine at any
point prior to AVI commencing work that Customer’s credit is not adequate, or should it otherwise disapprove of the commercial terms,
AVI reserves the right to terminate the Agreement without cause and without penalty to AVI.
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AGREED AND ACCEPTED BY
AVI Systems, Inc.
Company Company
Signature Signature
Michael Safranski – Area Vice President
Printed Name Printed Name
4/26/2019
Date Date
CONFIDENTIAL INFORMATION
The company listed in the “Prepared For” line has requested this confidential price quotation, and shall be deemed “Confidential
Information” as that term is defined in the T&Cs. This information and document is confidential and is intended solely for the private
use of the customer identified above. Customer agrees it will not disseminate copies of this quote to any third party unless required to
do so by Montana’s public records statutes without the prior written consent of AVI. Subject to the foregoing, sharing a copy of this
quote, or any portion of the Agreement with any competitor of AVI is a violation of this confidentiality provision. If you are not the
intended recipient of this quote (i.e., the customer), you are not properly in possession of this document and you should immediately
destroy all copies of it.
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PRO SUPPORT
PEACE OF MIND, DELIVERED
Pro-active and comprehensive, PRO Support enables you to focus on your mission, confident that your
communication technology is performing reliably and efficiently.
Providing expert technical assistance and onsite support – including parts replacement, equipment repair and
much more – PRO Support is as much about YOU as it is the system. Count on us to be there in a time of need,
to help you prepare for an important event, conduct staff training, or to provide further adjustments to maximize
ROI throughout the life of the system.
AVI also provides a range of system management options, including full on-site staffing as well as AVI Insight,
the industry’s first multi-platform/manufacturer/location monitoring and reporting service for communication
technology.
PRO Support delivers:
• Unlimited telephone support
• Unlimited support for user error
• Guaranteed repair or replacement of equipment failures
• System re-certifications
• Asset tracking
• End-of-life reporting
• Certified recycling for replaced equipment
• Freight and handling are covered
• Upgrade options for multiple-year coverage
• Annual account review
WHY PRO SUPPORT IS SO IMPORTANT
What’s your current support plan?
Breathe Easy. AVI has you covered with support tailored to your needs.
While our competitors try to match AVI Global PRO Support, we keep making it better and better. From on-the-
spot technical assistance to parts replacement and equipment repair, our support specialists, certified
technicians and expert engineers are on call 24/7/365.
Unlimited onsite and phone support enables us to diagnose, repair and maintain your entire system quickly and
economically. In addition to local, regional support, AVI operates a Global PRO Support Center where a team of
collaborative audiovisual support specialists with advanced IT and AV certifications stand ready to support you.
In addition to local, regional support, AVI Systems operates a Global Support Center in Minneapolis, MN. A
team of collaborative experts, with an assortment of advanced IT and AV certifications, reside within the Global
Support Center to support you in real time, 24/7. You now have a global, single point contact equipped to
support enterprise designs, project management and telepresence solutions.
Pro Support is priced out above in the Summary.
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integration scope of work
1. SUMMARY:
The Bozeman City Hall is upgrading the AV technologies in the City Council room. This room is a multi-function multi-layout space with flexible AV systems to accommodate the day to day use. The audio and video
systems will be installed to allow for configuration of those systems and functionality to provide support for both City Council meetings, boards, Committee and Community meetings. City Council meetings will primarily use the space in a traditional head table and audience configuration. The current configuration is 5 councilmen, 4-
6 & office/staff. All existing equipment will be upgraded unless there’s not need to. The dimensions of the room are 61’8” long x 25’ wide with a ceiling height in the dais area of 13’7” and the audience area is 11’9”.
General challenges: Not having a complete plan of the current conduit/pathways to the rack is always a challenge
figuring out how much time/materials it will take to install. Difficult to figure out what ceiling speakers will be the right ones
to use as there will be some construction necessary to replace and this will need to be discussed in detail with the client
prior to coming up with that solution.
A. BOZEMAN CITY COMMISSIONERS: BASE System
Audio:
The current audio system has 13 hardwired mics, 6 ceiling speakers, AudiaFlex DSP and Crown Amp that are
part of the main audio system. The customer has requested to update all the audio equipment and include at
least 10 wireless mics that could be used for a sit-down meeting in the middle of the room. We will include that
system in our Base proposal. Included in the Base System will be a hearing assist system for the hearing
impaired and that will be included as well. The new 13 hardwired mics will be table top style and have a mute
button on them at the base.
There will be a minimum of 10 Wireless Gooseneck mics
added for a panel type discussion in the middle of the room.
We will also add two hand-held wireless mics as part of the system.
Proposed Wireless Mic system – Shure Micro Flex Hearing Assist Solution
The audio system will be programmed into the control system for the room and the client will have control of all
mics levels as well as on/off. We also have included in our initial design table top speakers for the Dais. We
have through the years in spaces like this found out that the sound in the space can sometimes be hard to
distribute by just having ceiling speakers. This is a great way to equip a room like this with appropriate in-room
sound reinforcement.
These are from RDL and will mount in a single gang box in front of each person on the Dais. The
Audio DSP and Amp will be from the manufacturer, QSC. The DSP is very flexible and can be programmed
according to the needs of the use of all mics and speakers in the space so that sound quality and feedback is
optimal.
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The Audio Press Feed will be moved from the Dais to a place on the interior wall yet to be determined. The mix
of the audio feed will be available for the broadcast and streaming of the meetings.
Video:
We are proposing to utilize a state of the art video system which is all CAT 6 based AV Solution with a switch.
This system is very flexible and very expandable without much work. It is called NVX by Crestron.
Sample Video Path
From what we know is that we will have 4 presentation inputs around the Dais which will include one at the
podium. With the Base system we will also replace the current large display next to the projector. The projector
will stay in the Base system as well as the fixed projection screen. A Barco Click Share is included for a wireless
input for flexibility. This can be used anywhere in the room.
Control:
The Control System will be from Crestron. This system can be
programmed to do just about anything. Typically, it is used to turn
on/off the system which includes the projector and display(s). This
system can control the audio levels, on/off, speaker levels and what
presentation inputs will be used.
B. ALT 1 – Dais Device Incorporation:
Video for Commissioners:
This solution is set up to be able to have the Commissioner’s to be able to see the presentations in the room right
in front of them on a small display and then have the ability if they have brought their computer to plug in and be
able to switch between the both of those sources. Also, these displays will be on a mount that puts the displays
at a low-profile angle so that their faces aren’t cut off to the audience.
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Missoula County Commissioners
HDMI Switch
C. ALT 2 – Improved Projection:
Upgrade Projector & Screen:
Upgrading the Projector will help in clarity and upgrading the screen to an electric screen that can be powered up
and down with the control system so that when not in use the décor in the room can be improved by not having a
fixed white screen always there. Of course, if the electric screen is picked there will need to be power furnished
to that to operate. There are many projectors to pick from so this needs to be discuss further if this option is
picked. There are laser projectors that are maintenance free but are more $$$. In this proposal we spec’d a lamp
projector. We are spec’ing a different mount just in case of the throw distance being too far for the standard lens.
We can look at substituting the lens as well. This can be TBD later.
Updated: 4/26/19—The updated screen and project have been itemized in the equipment list and all pricing is
accurate in the products and services detail section of this contract. The laser projector has been specified and is
in this proposal.
D. ALT 3 – Technology – Incorporated Podium:
Touchscreen:
A touch screen can be installed at the Podium so that a OFE computer can use for annotation during meetings.
This will need to be discussed as there are different annotation solutions. The one we are proposing requires
software on the computer that will be used so that the annotation can happen. There are others that have it built
into the touchscreen so that it would be more flexible to be used by different computers.
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Planar Touch Screen
Based on design the below specifics will need to be adjusted.
2. PROJECT SPECIFIC CUSTOMER SCOPE OF WORK REQUIREMENTS: (NOTE)
2.1. AC Power
2.1.1. Two (2) 15A (min) circuits installed at the rack location
2.1.1.1. Two double duplex receptacles
2.1.2. One (1) 15A (min) circuit at the new projector location
2.1.3. One (1) 15A (min) circuit at the new projection screen location
2.1.4. One (1) 15A (min) circuit at the flat panel display location in the Courtroom
2.2. Data connections and configuration
2.2.1. Five (5) data connections installed at the rack location
2.2.1.1. Video conferencing
2.2.1.2. Audio conferencing (VoIP) Need to verify again. Could be analog.
2.2.1.3. Control system
2.2.1.4. Wireless Presentation connection
2.2.1.5. Future
2.3. Construction of rack room location
2.3.1. A suitable location for the rack needs to be constructed
2.3.2. Location should be constructed with ventilation, cable paths, and power in mind 3. PROJECT SPECIFIC INSTALLATION CONSIDERATIONS: (NOTE)
3.1. AVI will provide onsite integration services for defined phases of the construction project:
3.1.1. The prerequisite tasks that are shown for each phase must be completed before AVI can proceed with the integration
process.
3.1.2. Return trips to the jobsite due to incomplete construction tasks that prevent AVI from completing scheduled work are not included in this bid response and will be assessed a Mobilization Fee and Travel Expenses as detailed below.
(Section 7.5)
3.2. Installation: (NOTE)
3.2.1. All AC power as described above must be in place and energized
3.2.2. All data as described above must be in place and energized
3.2.3. Rack location must be fabricated and finished
3.2.4. Full access to the room for duration of installation
3.2.5. The installation process is expected to take 10 business days to complete and must be scheduled and planned for
accordingly in the scheduling of the room.
3.2.6. These days would be scheduled after completion of all prerequisite tasks shown above
3.3. Testing/Commissioning: (NOTE)
3.3.1. Owner with authority to sign off on system completion and functionality must be present upon completion of installation
3.3.1.1. Every effort will be made to schedule this time as far in advance as possible based on installation progress
3.3.2. Owner and owner representatives to be included in the training and operation of the system must be present upon completion of installation 4. KNOWLEDGE TRANSFER (TRAINING)
4.1. This is geared specifically towards the end-user / operator. The purpose of this knowledge transfer is to provide operators with the necessary knowledge to confidently and comfortably operate all aspects of the integrated system. Training is to be
performed at the time of system completion unless specified below. Any additional specific topics of training will be specified below.
4.1.1. -
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5. EXCLUSIONS: The following work is not included in our Scope of Work:
5.1. All conduits, high voltage, wiring panels, breakers, relays, boxes, receptacles, etc.
5.2. Concrete saw cutting and/or core drilling
5.3. Fire wall, ceiling, roof and floor penetration
5.4. Necessary gypsum board replacement and/or repair
5.5. Necessary ceiling tile or T-bar modifications, replacements and/or repair
5.6. Installation of ceiling mounted projection screen
5.7. All millwork (moldings, trim, cut outs, etc.)
5.8. Patching and Painting
5.9. Permits (unless specifically provided for and identified within the contract)
5.10. Unless specifically noted lifts and scaffolding are not included 6. NOTICE: THIS SCOPE OF WORK IS DELIVERED ON THE BASIS OF THE FOLLOWING ASSUMPTIONS:
6.1. The room(s) match(es) the drawings provided
6.2. Site preparation by others includes electrical and data placement per specifications.
6.3. Site preparation will be verified by AVI Systems project manager or representative before scheduling of the installation. All
work areas should be clean and dust free prior to the beginning of on-site integration of electronic equipment.
6.4. Customer communication of readiness will be considered accurate and executable by AVI Systems project manager.
6.5. In the event of any arrival to site that AVI Systems is not able to execute work and definable progress, the Customer will be charged a $250.00 Mobilization Fee & Travel Expenses to offset the lost time due to the lack of readiness. The Mobilization Fee & Travel Expenses will be presented as a Contract Change Order and will/may halt work until acceptance by the Customer and rescheduling of the integration effort is agreed upon.
6.6. Rescheduling and redeployment of AVI Systems technicians due to unacceptable site preparation may cause scheduling delays of up to 15 business days.
6.7. There is ready access to the building / facility and the room(s) for equipment and materials.
6.8. There is secure storage for equipment during a multi-day integration.
6.9. If Customer furnished equipment and existing cabling is to be used, AVI Systems assumes that these items are in good
working condition at this time and will integrate into the designed solution. Any repair, replacement and/or configuration of these items that may be necessary will be made at an additional cost.
6.10. All Network configurations including IP addresses are to be provided, operational and functional before AVI Systems final
integration begins. AVI Systems will not be responsible for testing the LAN connections.
6.11. Cable or Satellite drops must be in place with converter boxes operational before the completion of integration. Any delay resulting in extra work caused by late arrival of these items will result in a change order for time and materials.
6.12. Document review / feedback on drawings / correspondence will be completed by the Customer within two business days (unless otherwise noted).
6.13. The documented Change Control process will be used to the maximum extent possible – the Customer will have an assigned
person with the authority to communicate/approve project Field Directed Change Orders and Contract Change Orders (see Appendix).
7. AVI SYSTEMS, INC. GENERAL INTEGRATION SERVICES RESPONSIBILITIES
7.1. AVI Systems, Inc. will provide services/work for the project as described above in the Scope of Work or per the attached separate Scope of Work document detailing the scope of work to be performed.
7.2. Provide equipment, materials and service items per the contract products and services detail.
7.3. Provide systems equipment integration and supervisory responsibility of the equipment integration.
7.4. Provide systems configuration, checkout and testing.
7.5. Provide project timeline schedules.
7.6. Coordinate with the owner/contractor or other parties involved with this project to insure that proper AC electrical power and cableways and/or conduits are provided to properly integrate the equipment within the facilities.
7.7. Provide manufacturer supplied equipment documentation.
7.8. Provide final documentation and “as built” system drawings
7.9. Provide system training following integration to the designated project leader or team as directed in the project specification
documents. 8. GENERAL CUSTOMER INTEGRATION SERVICES RESPONSIBILITIES
8.1. Provide for the construction or modification of the facilities for soundproofing, lighting, electrical, HVAC, structural support of equipment, and decorating as appropriate.
8.2. Provide for the ordering, provisioning, installation, wiring and verification of any Data Network (LAN, WAN, T1, ISDN, etc.) and Telephone Line (Analog or Digital) equipment and services prior to on-site integration.
8.3. Provide all necessary cableways and/or conduits required to facilitate AV systems wiring.
8.4. Provide all necessary conduit, wiring and devices for technical power to the AV systems equipment.
8.5. Provide reasonable accesses of AVI Systems, Inc. personnel to the facilities during periods of integration, testing and training,
including off hours and weekends.
8.6. Provide a secure area to house all integration materials and equipment.
8.7. Provide a project leader who will be available for consultation and meetings.
8.8. Provide timely review and approval of all documentation (Technical Reports, Drawings, Contracts, etc.).
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PRODUCTS AND SERVICES DETAIL
PRODUCTS: Model # Mfg Description Qty Price Extended Bozeman City Hall Commission Rm AV
AVI-TBD-MATERIAL AVI SYSTEMS Material Allowance 1 $1,250.00 $1,250.00
Sub-Total: Bozeman City Hall Commission Rm AV $1,250.00
Bozeman City Hall Commission Rm AV ALT 1 DAIS
SL102 LIMBO ERGOMART LCD Monitor stand with 100mm x 100mm VESA 6 $105.00 $630.00
VG248QE ASUS 24" LCD Monitor - 1 ms 6 $349.00 $2,094.00 C2G-40349 C2G 2 PORT COMPACT HDMI SWITC 6 $23.00 $138.00 HDPMM03F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 3' 12 $11.00 $132.00
HDPMM06F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 6' 6 $14.00 $84.00 AC-DA14-AUHD AVPRO Distribution Amp 2 $169.00 $338.00 E2-HDSEM-M-08 LIBERTY AV HDMI CBL HS W/NET CL2/FT4 8M 4 $55.00 $220.00 E2-HDSEM-M-06 LIBERTY AV HDMI CBL HS W/NET CL2/FT4 6M 3 $42.00 $126.00 DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder 1 $1,800.00 $1,800.00
Engineering & Drawings $543.56 Project Management $220.00
Programming $593.56 In Shop Fabrication $116.13 On Site Integration $1,038.72
Integrations Cables & Connectors $322.58 Training $148.39 Travel $0.00
Travel Expense $459.00 Sub-Total: Bozeman City Hall Commission Rm AV ALT 1 DAIS $9,003.94
Bozeman City Hall Commission Rm AV ALT 2 IMP PROJ
MPWU5603 HITACHI SSL 3LCD WUXGA 6000LM Projector. HDBT, HDMI x 2, V&H Lens Shift, Throw Ratio 1.4 - 2.4:1 , Contra
1 $3,899.00 $3,899.00
37579L DA-LITE CONTOUR 164D 87X139 HCMW
CONTOUR
1 $1,319.00 $1,319.00
CMS440P2 CHIEF SUSPENDED CEILING BRIDGE W/
POWER
1 $252.00 $252.00
RPMAUW CHIEF UNIVERSAL RPMA 1 $198.00 $198.00 CMS006009W CHIEF ADJ. PIPE 6" TO 9" WHITE 0 $54.00 $0.00
PN-LE601 SHARP 60" Class (60.1” diagonal) Commercial LCD Display - Brilliant High Definition (1920 x 1080) resoluti
0 $1,280.00 $0.00
LTM1U CHIEF Micro-Adjust Tilt Wall Mount Large 0 $237.00 $0.00 HDPMM06F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 6' 1 $14.00 $14.00 CD-MX9F MAXBLOX MaxBlox DB9(f) to Terminal Block
Connector
1 $14.00 $14.00
CD-MX9M BTX MaxBlox DB9(m) to Terminal Block 1 $15.00 $15.00
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DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder 0 $937.50 $0.00
CD-MX915H BTX Maxblox Hood for CD-MX Connectors 1 $3.00 $3.00 C2G-15189 C2G 5FT CAT5E SNAGLESS UTP CABLE-BLK 1 $3.00 $3.00 OFE OWNER Owner Furnished Lobby TV 1 $0.00 $0.00
HDPMM06F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 6' 1 $14.00 $14.00 CD-MX9F MAXBLOX MaxBlox DB9(f) to Terminal Block Connector 1 $14.00 $14.00
CD-MX9M BTX MaxBlox DB9(m) to Terminal Block 1 $15.00 $15.00 DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder 1 $937.50 $937.50
CD-MX915H BTX Maxblox Hood for CD-MX Connectors 1 $3.00 $3.00 C2G-15189 C2G 5FT CAT5E SNAGLESS UTP CABLE-BLK 1 $3.00 $3.00 Engineering & Drawings $272.58
Project Management $440.00 Programming $593.56 In Shop Fabrication $230.64
On Site Integration $1,038.00 Integrations Cables & Connectors $322.58
Travel $0.00 Travel Expense $459.00 Sub-Total: Bozeman City Hall
Commission Rm AV ALT 2 IMP PROJ
$10,059.86
Bozeman City Hall Commission Rm AV
ALT 3 PODIUM
OFE OWNER Owner Furnished PC 1 $0.00 $0.00 HDPMM10F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 10' 1 $16.00 $16.00 HDPMM06F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 6' 1 $14.00 $14.00
997-7039-00 PLANAR PXL2230MW. 22W optical multi-touch LED LCD, analog, DVI-D, HDMI 1 $227.00 $227.00
017-0017-00 PLANAR TM-1 1 $187.00 $187.00
USB-EXT-DM-LOCAL CRESTRON USB over Ethernet Extender with Routing, Host Module 1 $375.00 $375.00
DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network
AV Encoder/Decoder
1 $937.50 $937.50
USB-EXT-DM-REMOTE CRESTRON USB over Ethernet Extender with Routing, 4-Port Device Module 1 $375.00 $375.00
Engineering & Drawings $282.00 Project Management $110.77 Programming $616.00 In Shop Fabrication $120.00 On Site Integration $360.00
Integrations Cables & Connectors $84.00 Training $154.00 Sub-Total: Bozeman City Hall
Commission Rm AV ALT 3 PODIUM
$3,858.27
Bozeman City Hall Commission Rm AV
BASE
MXW8=-Z10 SHURE DESKTOP BASE TRANSCEIVER 10 $466.26 $4,662.60 MX415/C SHURE 15" Shock-Mounted Gooseneck, Cardioid, includes surface mount Preamplifier 10 $244.79 $2,447.90
MXWAPT8=-Z10 SHURE 8-CH ACCESS POINT TRANSCEIVER 1 $2,739.26 $2,739.26 MXWAPT4=-Z10 SHURE 4-CH ACCESS POINT TRANSCEIVER 1 $2,117.98 $2,117.98 MXWNCS8 SHURE 8-CH NETWORKED CHARGING
STATION
3 $1,427.91 $4,283.73
MXW2/SM58 SHURE Handheld Transmitter with SM58® Microphone (Includes one SB902 Battery) 2 $460.43 $920.86
MX418D/C SHURE MICROPHONE 12 $244.79 $2,937.48 NC3MXX NEUTRIK NEUTRIK XLRM 3P CBL NKL 12 $4.00 $48.00
AVI-TBD-MATERIAL AVI SYSTEMS CUSTOM MIC PLATE ON DIAZ 1-XLRF 1-XLRM 12 $63.00 $756.00
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MX415/C SHURE 15" Shock-Mounted Gooseneck, Cardioid, includes surface mount Preamplifier 1 $244.79 $244.79
NC3MXX NEUTRIK NEUTRIK XLRM 3P CBL NKL 1 $4.00 $4.00 RDLDC1B RDL - RADIO DE Desktop or Wall Mounted Chassis for Deco 12 $55.00 $660.00 RDLDBPSP1F RDL - RADIO DE DecoraStyle Active Loudspeaker Black 12 $190.00 $2,280.00
RDLPS24V3A RDL - RADIO DE 24 VDC 3 A (INCL. NORTH AMERICAN LINE CO 2 $92.00 $184.00
22-2P-PINDSH-BLK-500 LIBERTY AV COMMERCIAL 22/2P INDSH CMP BLK 2 $129.00 $258.00
18-2C-P-BLK-500 LIBERTY AV COMMERCIAL 18/2 CMP BLACK 1 $72.00 $72.00 FG-118070-00 QSC PROCESSOR,Q-SYS CORE 510i,100-240V,CTO MODEL 1 $5,121.95 $5,121.95
I/O-8 FLEX QSC Q-SYS peripheral providing 8 individual, software-switchable Q-SYS Flex Channels (Mic/Line IP with +
4 $1,280.49 $5,121.96
FG-212107-00 QSC ACCESSORY,CIML4 TYPE2,Q-SYS CIML4 KIT TYPE2 1 $256.10 $256.10
FG-212111-00 QSC ACCESSORY,CDN64,Q-SYS CDN64 KIT 1 $1,219.51 $1,219.51
FG-212103-00 QSC ACCESSORY,COL4 TYPE 2,,,Q-SYS COL4 KIT TYPE 2 2 $231.71 $463.42
FG-112207-00 QSC ACCESSORY,Q-SYS RP1 KIT,4 PACK 1 $48.78 $48.78 FG-112206-00 QSC ACCESSORY,Q-SYS CR1 KIT 1 $36.59 $36.59 CXD4.3Q-NA QSC AMPLIFIER,CXD4.3Q-NA,100-240V,, 1 $2,439.02 $2,439.02 AVI-TBD-MATERIAL AVI SYSTEMS LISTEN LCS-122-01 WI-FI/IR ADVANCED SYSTEM 1 $1,450.00 $1,450.00
LS-95-01 LISTEN Complete, pre-configured system with
everything needed for venues up to 100 seats in size.
1 $1,920.00 $1,920.00
AVI-TBD-MATERIAL AVI SYSTEMS REPLACE CEILING SPEAKERS - NEED
TO VERIFY TYPE NEEDED
6 $188.00 $1,128.00
R9861520NA BARCO ClickShare-200 Set NA, Incl Ba 1 $1,620.00 $1,620.00 DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network
AV Encoder/Decoder
1 $937.50 $937.50
DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder 1 $937.50 $937.50
DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder 1 $937.50 $937.50
DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network
AV Encoder/Decoder
1 $937.50 $937.50
DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder 1 $937.50 $937.50
HDPMM10F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 10' 1 $16.00 $16.00 DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder 1 $937.50 $937.50
HDPMM06F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 6' 1 $14.00 $14.00 PN-LE601 SHARP 60" Class (60.1” diagonal) Commercial
LCD Display - Brilliant High Definition (1920 x 1080) resoluti
1 $1,280.00 $1,280.00
LTM1U CHIEF Micro-Adjust Tilt Wall Mount Large 1 $237.00 $237.00
DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder 1 $937.50 $937.50
HDPMM06F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 6' 1 $14.00 $14.00
CD-MX9F MAXBLOX MaxBlox DB9(f) to Terminal Block Connector 1 $14.00 $14.00
CD-MX9M BTX MaxBlox DB9(m) to Terminal Block 1 $15.00 $15.00
CD-MX915H BTX Maxblox Hood for CD-MX Connectors 1 $3.00 $3.00 C2G-15189 C2G 5FT CAT5E SNAGLESS UTP CABLE-BLK 1 $3.00 $3.00 DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network
AV Encoder/Decoder
1 $937.50 $937.50
HDPMM06F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 6' 1 $14.00 $14.00 CD-MX9F MAXBLOX MaxBlox DB9(f) to Terminal Block
Connector
1 $14.00 $14.00
CD-MX9M BTX MaxBlox DB9(m) to Terminal Block 1 $15.00 $15.00 CD-MX915H BTX Maxblox Hood for CD-MX Connectors 1 $3.00 $3.00 C2G-15189 C2G 5FT CAT5E SNAGLESS UTP CABLE-BLK 1 $3.00 $3.00 HDPMM06F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 6' 1 $14.00 $14.00
DM-NVX-350 CRESTRON DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder 1 $937.50 $937.50
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HDPMM03F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 3' 3 $11.00 $33.00 HDPMM06F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 6' 3 $14.00 $42.00 HDPMM10F LIBERTY AV HDMI PREMIUM 18G CBL W/NET 10' 3 $16.00 $48.00 DM-CBL-8G-P-SP500 CRESTRON DigitalMedia 8G Cable, plenum, 500 ft spool 3 $375.00 $1,125.00
11108080034 LIBERTY AV RJ45 PLUG, 8P8C CAT6 CLEAR 1 $1.00 $1.00 BOOT-L-BLK LIBERTY AV RJ45 BOOT SNAGLESS 7MM BLACK 1 $20.00 $20.00 RV6MJKUEW-B24 BELDEN REVConnect Jack CAT6 UTP EWhite
24Pack
2 $207.00 $414.00
AX104563 BELDEN 24-PORT KEYCONNECT PATCH PANEL 2 $61.00 $122.00 RVUCOEW-B50 BELDEN REVConnect Cores 50 Pack each 1 $25.00 $25.00
PRO3 CRESTRON 3-Series Control System® 1 $3,125.00 $3,125.00 TSW-1060-B-S CRESTRON 10.1” Touch Screen, Black Smooth 1 $1,500.00 $1,500.00 TSW-1060-TTK-B-S CRESTRON Tabletop Kit for TSW-1060, Black Smooth 1 $157.00 $157.00
AVI-TBD-MATERIAL NUC PC for remote diagnostics and Maint 1 $1,000.00 $1,000.00 C2N-CBD-P-B-T CRESTRON Cameo® Keypad, Standard Mount, Black Textured 4 $360.00 $1,440.00
SG350X-24P-K9-NA CISCO Cisco SG350X-24P 24-port Gigabit POE Stackable Switch 2 $1,285.00 $2,570.00
UPS-2200R-8IP MIDDLE ATLANTI 2200VA UPS,IND.OUT W/NIC 1 $1,530.00 $1,530.00 RLNK-915R MIDDLE ATLANTI 15A,9 OUTLET,IP CONTROLLED RACKMOUNT POWER 2 $295.00 $590.00
LB-2A-4PK MIDDLE ATLANTI "L"SHAPED LACING BAR,2"OFFSET,4 PACK 2 $22.00 $44.00
LB-4A-4PK MIDDLE ATLANTI "L"SHAPED,LACING BAR,4"OFFSET,4
PACK
1 $23.00 $23.00
HCM-1 MIDDLE ATLANTI 1SP HORIZ CBL MGR MICRO CLIPS 2 $26.00 $52.00 TW12 MIDDLE ATLANTI (12)CABLE/WIRE MANAGEMENT
STRAPS
2 $12.00 $24.00
MID-SS MIDDLE ATLANTI SLIDING SHELF 1 $128.00 $128.00 AVISY-SIO-016-RJ LIBERTY AV CUSTOM IMAGE HEADER W/RJ45 1 $36.00 $36.00
Engineering & Drawings $1,629.12 Project Management $880.00 Programming $11,252.56
In Shop Fabrication $461.28 On Site Integration $10,194.02 Integrations Cables & Connectors $533.33
Training $593.56 Travel $2,520.00 Travel Expense $4,600.00
Sub-Total: Bozeman City Hall Commission Rm AV BASE $102,251.30
Sub-Total: $0.00
Total: $126,423.37
PRO SUPPORT: Model # Mfg Description Qty Price Extended
AVISSA1YR AVI SYSTEMS 1 Year System Support Agreement 1.0000 $9,800.00 $9,800.00
Refer to page 1 for the Grand Total that includes the Taxes, and Shipping & Handling
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AVI Systems General Terms and Conditions of Sale
The following General Terms & Conditions of Sale (the “T&Cs”) are incorporated into the “Master Services Agreement” (“Agreement”) between AVI and Customer
signed this same day. Any terms and conditions set forth in any correspondence, purchase order or Internet based form from Customer to AVI which purport to
constitute terms and conditions which are in addition to those set forth in the Agreement or which attempt to establish conflicting terms and conditions to those set
forth in the Agreement are expressly rejected by the Parties unless the same has been manually countersigned in wet ink by an Officer of the Parties.
1. Changes In The Scope of Work – Where a Scope of Work is included with the Agreement, costs resulting from changes in the scope of this project
by the Customer, including any additional requirements or restrictions placed on AVI by the Customer or its representatives, will be added to the
contract price. When AVI becomes aware of the nature and impact of the change, a contract Change Order will be submitted for review and approval
by the Customer before work continues. AVI has the right to suspend the work on the project pending Customer’s written approval of the Change
Order.
2. Ownership and Use of Documents and Electronic Data – Where applicable, drawings, specifications, other documents, and electronic data
furnished by AVI for the associated project under this Agreement are instruments of the services provided. These items are “Confidential Information”
as defined in this Agreement and AVI shall retain all common law, statutory and other reserved rights, including any copyright in these instruments.
These instruments of service are furnished for use solely with respect to the associated project under this Agreement. The Customer shall be permitted
to retain copies of any drawings, specifications, other documents, and electronic data furnished by AVI for information and reference in connection with
the associated project and for no other purpose.
3. Proprietary Protection of Programs – Where applicable this Agreement does not cause any transfer of title, or intellectual rights, in control
systems programs, or any materials produced in connection therewith, including any source code. Any applications or programs supplied by AVI are
provided, and are authorized for installation, execution, and use only in machine-readable object code form. This Agreement is expressly limited to the
use of the programs by the Customer for the equipment in connection with the associated project. Customer agrees that it will not seek to reverse-
engineer any program to obtain source codes, and that it will not disclose the programs source codes or configuration files to any third party, without
the written consent of AVI. The programs, source codes and configuration files, together with AVI' know-how and integration and configuration
techniques, furnished hereunder are proprietary to AVI, and were developed at its private expense. If Customer is a branch of the United States
government, for purposes of this Agreement any software furnished by AVI hereunder shall be deemed "restricted computer software", and any data,
including installation and systems configuration information, shall be deemed "limited rights data", as those terms are defined in FAR 52.227-14 of the
Code of Federal regulations.
4. Shipping and Handling and Taxes – The prices shown are F.O.B. Customer’s delivery Site. The Customer, in accordance with AVI’s current
shipping and billing practices, will pay all destination charges. In addition to the prices on this Agreement, the Customer agrees to pay amounts equal to
any sales tax invoiced by AVI, or (where applicable) any use or personal property taxes resulting from this Agreement or any activities hereunder.
Customer will defend, indemnify and hold harmless AVI against any claims by any tax authority for all unpaid taxes or for any sales tax exemption
claimed by Customer.
5. Title – Where applicable, title to the Equipment passes to the Customer on the date of delivery to Customer.
6. Security Interest – The Customer, for value received, hereby grants to AVI a security interest under the Minnesota commercial code together with
the a security interest under the law(s) of the state(s) in which work is performed or equipment is delivered. This security interest shall extend to all
Equipment, plus any additions and replacements of such Equipment, and all accessories, parts and connecting Equipment now or hereafter affixed
thereto. This security interest will be satisfied by payment in full unless otherwise provided for in an installment payment agreement. The security
interest shall be security for all sums owed by Customer under this Agreement. A copy of this Agreement may be filed as a financing statement with
the appropriate authority at any time after signature of the Customer. Such filing does not constitute acceptance of this Agreement by AVI.
7. Risk of Loss or Damage – Notwithstanding Customer’s payment of the purchase price for Equipment, all risk of loss or damage shall transfer from
AVI to Customer upon transfer of Title to Customer. Customer shall be responsible for securing insurance on Equipment from this point forward.
8. Receiving/Integration – Unless the Agreement expressly includes integration services by AVI, the Customer agrees to furnish all services required
for receiving, unpacking and placing Equipment in the desired location along with integration. Packaging materials shall be the property of the
Customer.
9. Equipment Warranties – To the extent AVI receives any warranties from a manufacturer on Equipment; it will pass them through to Customer to
the full extent permitted by the terms of each warranty. Factory warranties vary by manufacturer, and no additional warranties are expressed or
implied.
10. General Warranties – Each Party represents and warrants to the other that: (i) it has full right, power and authority to enter into and fully perform
its obligations under this Agreement, including without limitation the right to bind any party it purports to bind to this Agreement; (ii) the execution,
delivery and performance of this Agreement by that Party does not conflict with any other agreement to which it is a Party or by which it is bound, and
(iii) it will comply with all applicable laws in its discharge of its obligations under this Agreement. AVI warrants, for a period of 90 days from Substantial
Completion, the systems integration to be free from defects in workmanship. CUSTOMER WARRANTS THAT IT HAS NOT RELIED ON ANY
INFORMATION OR REPRESENTATION PROVIDED BY OR ON BEHALF OF AVI WHICH IS NOT EXPRESSLY INCLUDED IN THESE GENERAL
TERMS AND CONDITIONS OR THE RETAIL SALES AGREEMENT. EXCEPT AS EXPRESSLY SET FORTH HEREIN. AVI DISCLAIMS ANY
EXPRESS OR IMPLIED WARRANTIES WITH REGARD TO THE EQUIPMENT, MATERIALS AND SERVICES PROVIDED BY AVI, INCLUDING
WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON INFRINGEMENT AND TITLE.
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11. Remedies – Upon default as provided herein, AVI shall have all the rights and remedies of a secured party under the Minnesota commercial code
and under any other applicable laws. Any requirements of reasonable notice by AVI to Customer, or to any guarantors or sureties of Customer shall be
met if such notice is mailed, postage prepaid, to the address of the party to be notified shown on the first page of this Agreement (or to such other
mailing address as that party later furnishes in writing to AVI) at least ten calendar days before the time of the event or contemplated action by AVI set
forth in said notice. The rights and remedies herein conferred upon AVI, shall be cumulative and not alternative and shall be in addition to and not in
substitution of or in derogation of rights and remedies conferred by the Minnesota commercial code and other applicable laws.
12. Limitation of Remedies for Equipment – AVI’s entire liability and the Customer's sole and exclusive remedy in all situations involving
performance or nonperformance of Equipment furnished under this Agreement, shall be the prompt adjustment or repair of the Equipment or prompt
replacement of its parts by AVI, or, at AVI option, replacement of the Equipment.
14. Limitation on Liability – EXCEPT IN CIRCUMSTANCES INVOLVING ITS NEGLIGENCE OR WILLFUL MISCONDUCT, THE TOTAL LIABILITY
OF AVI UNDER THIS AGREEMENT FOR ANY CAUSE SHALL NOT EXCEED $140,000.00
15. No Consequential Damages – NEITHER PARTY SHALL HAVE ANY LIABILITY TO THE OTHER PARTY OR TO ANY OTHER PERSON OR
ORGANIZATION FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE OR SPECIAL DAMAGES OF ANY
DESCRIPTION (INCLUDING WITHOUT LIMITATION LOST PROFITS OR LOSS OR INTERRUPTION OF BUSINESS), WHETHER BASED ON
CONTRACT, NEGLIGENCE, TORT, OR ANY OTHER LEGAL THEORY, REGARDLESS OF WHETHER ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES AND IRRESPECTIVE OF THE NUMBER OR NATURE OF CLAIMS.
16. Acceleration of Obligations and Default – Payment in full for all “Equipment,” which is defined as all goods identified in the section of the
Agreement with the same title, as well for any and all other amounts due to AVI shall be due within the terms of the Agreement. Upon the occurrence
of any event of default by Customer, AVI may, at its option, with 30 days’ notice, declare the whole unpaid balance of any obligation secured by this
Agreement immediately due and payable and may declare Customer to be in default under this Agreement unless such default is cured by Customer
within the 30 day notice period.
17. Choice of Law, Venue and Attorney’s Fees – This Agreement shall be governed by the laws of the State of Montana in the United States of
America without reference to or use of any conflicts of laws provisions therein. For the purpose of resolving conflicts related to or arising out of this
Agreement, the Parties expressly agree that venue shall be in the State of Montana in the United States of America only, and, in addition, the Parties
hereby consent to the exclusive jurisdiction of the federal and state courts located in Gallatin County, Montana in the United States of America and
waive any right to assert in any such proceeding that Customer is not subject to the jurisdiction of such court or that the venue of such proceeding is
improper or an inconvenient forum. The Parties specifically disclaim application (i) of the United Nations Convention on the International Sale of
Goods, 1980, and (ii) of Article 2 of the Uniform Commercial Code as codified.
18. Confidentiality. The term “Confidential Information” shall mean the inventions, trade secrets, computer software in both object and source code,
algorithms, documentation, know how, technology, ideas, and all other business, customer, technical, and financial information owned by AVI or the
Customer, which is designated as confidential, or communicated in such a manner or under such circumstances as would reasonably enable a person
or organization to ascertain its confidential nature. All the Confidential Information of a party to this Agreement shall be maintained in confidence by the
other party, and neither party shall, during the term of this Agreement or for a period of three (3) years subsequent to the termination of this Agreement,
divulge to any person or organization, or use in any manner whatsoever, directly or indirectly, for any reason whatsoever, any of the Confidential
Information of the other party without receiving the prior written consent of the other party. AVI and the Customer shall take such actions as may be
reasonably necessary to ensure that its employees and agents are bound by the provisions of this Section, which actions shall, as may be reasonably
requested by either party, include the execution of written confidentiality agreements with the employees and agents of the other party. The provisions
of this Section shall not have application to any information that (i) becomes lawfully available to the public; (ii) is received without restriction from
another person or organization lawfully in possession of such information; (iii) was rightfully in the possession of a party without restriction prior to its
disclosure; or (iv) is independently developed by a party or its employees or agents without access to the other party’s similar information.
19. Nonsolicitation - To the extent permitted by applicable law, during the term of this Agreement and for a period of one (1) year after the termination
this Agreement, each Party agrees that it shall not knowingly solicit or attempt to solicit any of the other Party's executive employees or employees who
are key to such Party’s performance of its obligations under this Agreement (“Covered Employees”). Notwithstanding the foregoing, nothing herein shall
prevent either Party from hiring as an employee any person who responds to an advertisement for employment placed in the ordinary course of business
by that Party and/or who initiates contact with that party without any direct solicitation of that person by that Party or its agents.
20. Price Quotations and Time to Install – AVI often installs systems at the end of a construction project. The price quoted contemplates that AVI
shall have access to the location for the time shown for AVI to complete its work after the work of all other contractors is substantially complete which
means, generally, all other trades are no longer generating dust in the location, and final carpeting/flooring is installed (the “Prepared Area”) Failure to
give AVI access to the Prepared Area for the amount of time shown for the installation may result in increased installation costs, typically in a manner
proportionate to the reduction of time given to AVI to complete its work compared to the original schedule.
21. Price Quotations – Unless otherwise specified, all prices quoted reflect a discount for a cash payment (i.e., check, wire transfer) made by
Customer in full within the terms of each invoice. Payment in other forms, including credit card, p-card, or other non-cash payments shall be subject to a
convenience above the cash price. Please speak to your AVI representative if you have any questions in this regard.
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