HomeMy WebLinkAbout19- Bid - One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump BoxCITY OF BOZEMAN, MONTANA
CALL FOR BIDS NOTICE IS HEREBY GIVEN that the City of Bozeman, Montana, is accepting sealed bids for:
ONE (1) NEW CURRENT MODEL YEAR 2020 OR NEWER TANDEM AXLE TRUCK WITH INSTALLED GRAPPLE AND DUMP BOX Sealed bids will be received by the Bozeman City Clerk’s Office, Bozeman, Montana, at the
office in City Hall, 121 N. Rouse Avenue, Bozeman, Montana, until 2:00 p.m. local time on May 15, 2019, at which time the bids will be publicly opened at the City Hall before the City Clerk for One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box. Please write the name of the project on the front of the sealed bid. The physical address is: City Clerk’s Office, Suite 200, (upstairs) City Hall, 121 N. Rouse Avenue, Bozeman, Montana.
The mailing address is: City Clerk’s Office, Suite 200, City Hall, P.O. Box 1230, Bozeman, Montana, 59771. Bids must be received before 2:00 p.m. May 15, 2019. Original copies must be submitted – no
faxed of electronic bids will be accepted. Bids will be opened and read following the close of
bids. Full and detailed specifications on the equipment to be furnished may be obtained by visiting the City website at www.bozeman.net under the “Doing Business” drop-down menu and clicking on
“RFPs and Bids.”
Each bid or proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond payable to the City of Bozeman, Montana, in an amount not less than Ten percent (10%) of the total amount of the bid.
Any submitting entity under this invitation to bid must sign and return the required affirmation stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability in the exercise of contract should it be awarded to that entity. Each entity submitting under this notice shall also recognize in writing the eventual contract will contain a provision
prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatment of the Contractor’s employees and to all subcontracts. No bid may be withdrawn after the scheduled time for the public opening of bids, which is 2:00 p.m. local time, May 15, 2019.
The right is reserved to reject any or all proposals received, to waive informalities, to postpone the award of the contract for a period of not to exceed Sixty (60) days, and to accept the bid which is in the best interests of the Owner.
The City of Bozeman is required to be an Equal Opportunity Employer
DATED at Bozeman, Montana, this 24th Day of April, 2019 Robin Crough City Clerk
City of Bozeman Legal Ad Published Bozeman, Montana Sunday, April 28, 2019
Sunday, May 5, 2019
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INSTRUCTIONS TO BIDDERS FOR ONE (1) NEW CURRENT MODEL YEAR 2020 OR NEWER TANDEM AXLE TRUCK WITH INSTALLED GRAPPLE AND DUMP BOX
BID DOCUMENTS: The bid documents for the City of Bozeman for One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box include the Invitation to Bid, this Instruction to Bidders, the Bid Specifications, the Bid Form, and the Purchase
Agreement. BIDS: All bids must be legibly written in ink. No alterations by erasures or interlineations will be
permitted in bids or in the printed forms. Each bid shall be enclosed in a sealed envelope addressed to: Bozeman City Clerk, PO Box 1231 Bozeman, Montana 59715, or physically delivered to the address on
the Invitation to Bid and endorsed on the outside of the envelope with the words One (1) New Current
Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
Bids shall be strictly in accordance with the prescribed Bid Form. Any modifications thereof or deviations there from may be considered as sufficient cause for rejection. Bids carrying riders or qualifications to the bid being submitted may be rejected as irregular. Each Bidder must return a signed Bid Form incorporating as Exhibit 2 a copy of the Bid Specifications indicating on each line item of equipment or required service whether the Bidder can provide the equipment/service shown in that category or whether the Bidder can provide similar equipment or required service meeting the listed equipment or required service and indicating the details of the alternative equipment or required service. The City reserves the right to reject any alternative equipment or required service. Each bid shall indicate the total bid price. The price quoted in a bid shall include all items of labor, materials, tools, equipment and other costs necessary to fully complete the manufacture and delivery of the One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box pursuant to the Bid Specifications. It is the intention of the Bid Specifications to provide for and
require a complete One (1) New Current Model Year 2020 or Newer Tandem Axle Truck
with Installed Grapple and Dump Box of the type prescribed in the Bid Specifications and ready
for operation by the City. Any items omitted from the Bid Specifications which are clearly necessary for the completion and operation of such equipment and its appurtenances shall be considered a portion of such equipment although not directly specified or called for in the Bid Specifications. All parts shall be new. In all cases, materials must be furnished as specified.
Acceptance of delivery of the One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box shall not release the successful contractor from liability for faulty design, workmanship or materials appearing even after final payment has been made. The City reserves the right and shall be at liberty to inspect all materials and workmanship at any time during the manufacturing process and shall have the right to reject all materials and workmanship which do not conform to the specifications. However, the City is under no duty to
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make inspection, and if no inspection is made, the chosen contractor shall not be relieved of any obligation to furnish materials and workmanship strictly in accordance with specifications. BID SECURITY: To be considered, the bid must be accompanied by a bid security unconditionally
payable to the City of Bozeman for ten percent (10%) of the total amount of the bid and attached as Exhibit 1 on the Bid Form. Each Bidder shall expressly covenant in the bid that if the Bidder is awarded the bid, the Bidder will, within thirty (30) days after the bid is awarded, enter into a Purchase Agreement
with the City of Bozeman in substantially the same form as shown on the Purchase Agreement. Bid security must be provided in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check, cashier’s check, bank draft, bid bond, guaranty bond, or surety bond. Bid security through a bid, guaranty or surety bond must be issued by a surety company authorized to do business in the State of Montana. The bid security protects and indemnifies the City against the failure or refusal of the successful Bidder to timely enter into the Purchase Agreement. SIGNATURE OF BIDDERS: Each bid must be signed in ink by the Bidder with the Bidder’s full name and business address or place of residence. If the Bidder is a firm or partnership, the name and residence of each member must be inserted. If the bid is submitted by or in behalf of a corporation, it must be signed in the name of the corporation by a corporate official authorized to bind the corporation and who
shall also affix the corporate seal of the corporation to the bid. Any bid by a corporation signed by a person other than a corporate officer must be accompanied by a power of attorney showing that person’s authority to sign for the corporation.
ONLY ONE PROPOSAL: No Bidder may submit more than one bid. Two bids under different names will not be received from one firm, partnership, association, or corporation.
RESPONSIBILITY OF AGENT: Any person signing a bid as the agent of another, or of others, may be required to submit satisfactory evidence of authority to so sign.
TITLE: The position title of any person executing the bid or Agreement shall be clearly indicated beneath the signature. RESPONSIBLE BIDDER: Bidder is not deemed a responsible bidder if Bidder is delinquent in payment of property taxes or special improvement district assessments within the City of Bozeman for at least six (6) months. Any Bidder required by the Bozeman Municipal Code to have a general business license in the City of Bozeman must obtain such license before a bid can be awarded to a bidder. EXAMINATION OF SPECIFICATIONS: Before submitting a bid, each Bidder should examine the Bid Specifications, these Instructions to Bidders, the Bid Form, and the Purchase Agreement thoroughly and become familiar with federal, state, and local laws, ordinances, rules, and regulations that may, in any
manner, affect the cost or delivery of the goods. INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating submission of a
bid for the proposed Purchase Agreement is in doubt as to the true meaning of any part of the specifications, that person may submit a written request to the City for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed purchase agreement will be made only by an addendum duly issued and a copy of any such addendum will be mailed or delivered to each person receiving the specifications. TIME OF COMPLETION: The time of delivery of the goods to be purchased is a basic consideration of the contract. It is necessary that each Bidder satisfy the City of the Bidder’s ability to deliver the goods being purchased within the stipulated time.
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ADDENDA: If applicable, any addenda issued during the time of bidding, or forming a part of the
specifications provided to Bidder for the preparation of Bidder’s proposal, shall be covered in the bid and shall be made a part of the Purchase Agreement. Receipt of each addendum shall be acknowledged in the bid. Any bid in which all issued addenda are not acknowledged will be considered incomplete and will
not be read. WITHDRAWAL OF BID: No Bidder may withdraw any bid for a period as specified in the Invitation
to Bid after the date and hour set for the opening declared herein. Prior to that time, Bidder may withdraw a bid by written request. The request to withdraw a bid must be signed in the same manner and by the same person or persons who signed the bid. ACCEPTANCE AND REJECTION OF BIDS: The City reserves the right to accept or reject the bids in the best interest of the City. The City reserves the right to waive informalities and irregularities in any bid submitted, to reject non-conforming, non-responsive or conditional bids, to correct arithmetic errors without changing unit price, and postpone awarding of the Purchase Agreement for a period not exceeding sixty (60) days. AWARD OF BID: If the bid is to be awarded, City will award the bid to the responsible Bidder whose
bid is responsive and conforms to all material terms and conditions of the bidding documents and proposed Purchase Agreement, is lowest in price, is in the best interest of the project, and other factors considered. The award will be based on the lowest responsive cumulative base bid plus any added
alternate schedules the City determines to include with the project. If the bid is awarded, the award will be made within the period specified in the Purchase Agreement. The successful Bidder will be notified by letter mailed to the address shown on the bid that the bid has been accepted and that Bidder has been
awarded the bid. CANCELLATION OF AWARD: The City reserves the right to cancel the award of any bid at any time before the complete execution of the Purchase Agreement by all parties without any liability against the City. EXECUTION AND APPROVAL OF AGREEMENT: The Purchase Agreement shall be signed by the successful Bidder and returned within the time shown on the bid. If the Purchase Agreement is not executed by the City within fifteen (15) days following receipt from Bidder of the signed Agreement, Bidder has the right to withdraw the bid without penalty. The Purchase Agreement is not effective until it has been fully executed by all of the parties thereto. FAILURE TO EXECUTE AGREEMENT: Failure to execute the Purchase Agreement shall be just cause for annulment of the award. In the event of such annulment, the bid guarantee shall be forfeited to
the City, not as a penalty, but as liquidation of damages sustained. Award may then be made to the next lowest responsible and qualified Bidder, or the project may be re-advertised as the City may decide. PAYMENT: Payment for all goods purchased under the Purchase Agreement will be made by the City within the time period specified in and in accordance with the procedures outlined therein. NON-DISCRIMINATION: In accordance with law, each entity submitting a bid shall affirm on the form provided by the City that the Bidder shall not discriminate in the performance of the work called for in the Bid Specifications on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability, with regard to, but not limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, or rendition of services.
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It is further understood that any vendor who is in violation of this clause shall be barred forthwith from
receiving awards of any purchase from the City of Bozeman unless a satisfactory showing is made that discriminatory practices have ceased, and the recurrence of such acts is unlikely.
City of Bozeman
Bozeman Solid Waste Department
Bozeman, MT 59715
Bid specifications and bid form
Note: The bid must be submitted on this form
ONE (1) NEW CURRENT MODEL YEAR 2020 OR NEWER TANDEM AXLE TRUCK WITH INSTALLED GRAPPLE AND DUMP BOX
The vehicle described herein shall be a new North American manufactured from 2020 or newer production and shall be in compliance with the 2018 emission laws. All parts and accessories, which are required to compose a complete unit, shall be furnished whether herein stipulated or not. Unless otherwise noted in these specifications, all equipment cataloged as standard shall be furnished and included in the purchase price of the unit. CAB AND CHASSIS Section 1 Standard Options
All standard equipment and options, whether expressly stated herein or not, shall be included.
Yes_______ No_______ Exceptions______________________________________________ Section 2 Color Shall be white urethane or equivalent. Color shall be verified at time of bid awarding. Yes_______ No_______ Exceptions______________________________________________ Section 3 Cab
Cab style shall be front-end hood, tilt type, short conventional style hood. Yes_______ No_______ Exceptions______________________________________________ Shall be drivable from the left hand position.
Yes_______ No_______ Exceptions______________________________________________
Unit shall be conventional chassis. Yes_______ No_______ Exceptions______________________________________________
Unit shall have two point five inch (2.5”) fender extensions Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 2 of 14
All windows shall be tinted safety glass, rear window shall be full cab width. Yes_______ No_______ Exceptions______________________________________________ Driver’s seat shall be a Bostrom 910 High back or equal.
Yes_______ No_______ Exceptions______________________________________________ Seat must allow for seat tilt, back angle and lumbar adjustment. Seat must have foldable arm rests. Seat shall be cordura cloth covered.
Yes_______ No_______ Exceptions______________________________________________ Retractable seat belts shall be of the lap/shoulder type.
Yes_______ No_______ Exceptions______________________________________________
Unit shall have a cold climate package, provide details. __________________________________________________________________________________ Yes_______ No_______ Exceptions______________________________________________ Unit shall have premium insulation Yes_______ No_______ Exceptions______________________________________________ Electric door locks
Yes_______ No_______ Exceptions______________________________________________ RH & LH electric or air powered windows Yes_______ No_______ Exceptions______________________________________________
LED marker lights Yes_______ No_______ Exceptions______________________________________________ Stop/tail/backup LED lights with seven (7) extra feet of wire mounted at end of frame Yes_______ No_______ Exceptions______________________________________________ Unit shall have the heaviest duty available, high output, hot water type heater equipped with a multi-speed fan and manual temperature control.
Yes_______ No_______ Exceptions______________________________________________ Unit shall have arm rests on left door, if not provided on seat. Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 3 of 14
Unit shall have two (2) 12 volt power receptacles mounted in dash Yes_______ No_______ Exceptions______________________________________________ Unit shall have minimum eight inch (8”) grab rails on both sides. Yes_______ No_______ Exceptions______________________________________________ Electric horn and air horn with shield shall be provided. Yes_______ No_______ Exceptions______________________________________________
Cab shall be equipped with a right-hand and left-hand heated/motorized outside mirror not less than six inch by sixteen inch (6”by 16”) and a separately adjustable minimum six inch (6”) round convex mirror
to be attached to the main mirror supporting rods on each side (mirror must be able to fold when struck).
Yes_______ No_______ Exceptions______________________________________________ Unit shall have an AM/FM/WB world tuner radio with bluetooth and USB and auxiliary inputs Yes_______ No_______ Exceptions______________________________________________ Unit shall have a common key for doors and ignition; two (2) keys shall be provided. Yes_______ No_______ Exceptions______________________________________________ Front bumper shall be provided. If not a factory bumper, then it shall be noted in the bid.
Yes_______ No_______ Exceptions______________________________________________ Full length heavy-duty insulated rubber floor covering shall be provided. Yes_______ No_______ Exceptions______________________________________________
Swivel cab fan to be installed in top center overhead console. Yes_______ No_______ Exceptions______________________________________________ Unit must have A/C. Yes_______ No_______ Exceptions______________________________________________ One (1) two-way radio with short one-fourth (1/4) wave antenna and installed. Two-way radio shall be a Kenwood TK-8180HK with external speaker. Mounting location to be determined by City personnel. Yes_______ No_______ Exceptions______________________________________________ Unit shall have an adjustable telescoping/tilt steering column
Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 4 of 14
Unit shall have upper storage compartment above driver’s seat Yes_______ No_______ Exceptions______________________________________________ Unit shall have smart switch expansion module Yes_______ No_______ Exceptions______________________________________________ Unit shall have molded plastic door panel without vinyl insert with aluminum kickplate lower doors on both doors.
Yes_______ No_______ Exceptions______________________________________________ Section 4 Instruments and controls Instrument panel shall be of the wrap around type and have all necessary gauges grouped within clear
view of the operator’s position and shall include, but not be limited to: One (1) electric fuel gauge and DEF gauge Yes_______ No_______ Exceptions______________________________________________ Amp or volt-meter. Yes_______ No_______ Exceptions______________________________________________ Hour meter (shall run when the key is in the "on" position). Yes_______ No_______ Exceptions______________________________________________
Speedometer which is calibrated to compensate for axle ratio and tire size. Yes_______ No_______ Exceptions______________________________________________
Oil pressure gauge. Yes_______ No_______ Exceptions______________________________________________ Transmission temperature gauge. Yes_______ No_______ Exceptions______________________________________________ Water temperature gauge.
Yes_______ No_______ Exceptions______________________________________________ Air pressure gauge.
Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 5 of 14
Warning system which consists of lights and buzzer for low oil pressure, high water temperature, and low air pressure. Yes_______ No_______ Exceptions______________________________________________ Signal switch (self-cancel type). Yes_______ No_______ Exceptions______________________________________________ Two-valve parking brake system with indicator light.
Yes_______ No_______ Exceptions______________________________________________ Standard or electronic tachometer.
Yes_______ No_______ Exceptions______________________________________________
Brake application pressure gauge. Yes_______ No_______ Exceptions______________________________________________ Preco 1040 87 DB to 112 DB automatic self-adjusting backup alarm Yes_______ No_______ Exceptions______________________________________________ Engine remote interface for remote throttle
Yes_______ No_______ Exceptions______________________________________________ One (1) dash mounted PTO switch with indicator lamp Yes_______ No_______ Exceptions______________________________________________
Two (2) on/off rocker switches in the dash with indicator lights and wire routed to chassis at back of cab, label OPT. Yes_______ No_______ Exceptions______________________________________________ Section 5 Frame Must meet specifications for the grapple and dump box attachment. Yes_______ No_______ Exceptions______________________________________________ Lightweight heavy duty aluminum engine crossmember
Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 6 of 14
Two (2) front and two (2) rear tow hooks shall be provided and installed, attached to frame. Yes_______ No_______ Exceptions______________________________________________ Section 6 Tires Two (2) front tires shall have minimum of 20-ply rating and meet the GVW of Truck Yes_______ No_______ Exceptions______________________________________________
Eight (8) rear tires shall be 11R22.5 16-ply rating and meet the GVW of Truck Yes_______ No_______ Exceptions______________________________________________
Section 7 Wheels
Duals shall have ample clearance to allow the use of heavy-duty truck single or dual-tire chains. Recommended spacing is one and three quarter inch (1¾”) minimum between tires. Unit shall have mud flaps in front and rear of duals. Yes_______ No_______ Exceptions______________________________________________ Section 8 Rear Axle and Suspension Rear tandem axles shall be rated for forty thousand pound (40,000lb) minimum, and all axle components must match the forty thousand pound (40,000lb) rating. Yes_______ No_______ Exceptions______________________________________________ Unit shall have a driver-controlled traction differential for rear axle
Yes_______ No_______ Exceptions______________________________________________ Unit shall have a driver-controlled differential lock (axle to axle) for rear axles.
Yes_______ No_______ Exceptions______________________________________________ Truck shall be geared to maintain sixty five (65) MPH Yes_______ No_______ Exceptions______________________________________________ Unit shall have an iron rear axle carrier with optional heavy duty axle housing. Yes_______ No_______ Exceptions______________________________________________
Unit shall be equipped with 16.5 x 8.62 Rockwell Q series rear brakes or equivalent. Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 7 of 14
Rear brake lining shall be of the non-asbestos type. Yes_______ No_______ Exceptions______________________________________________ Unit shall have outboard mounted cast iron brake drums. Yes_______ No_______ Exceptions______________________________________________ Unit shall have rear Haldex automatic slack adjusters and dust shields on rear brakes. Yes_______ No_______ Exceptions______________________________________________
Rear suspension shall be a Chalmers 854 or TufTrac
Yes_______ No_______ Exceptions______________________________________________ Unit must have Bendix ADIP air dryer with heater.
Yes_______ No_______ Exceptions______________________________________________ Must have a petcock drain valve on all air tanks. Yes_______ No_______ Exceptions______________________________________________ Unit shall have a Bendix oil coalescing filter mounted between air dryer and wet tank. Yes_______ No_______ Exceptions______________________________________________
Unit must have a parking brake with yellow knob and have a permanent label on panel as to the function and direction of operation. Yes_______ No_______ Exceptions______________________________________________ Section 9 Front axle and suspension Unit shall have a twenty thousand pound (20,000lb) front axle.
Yes_______ No_______ Exceptions______________________________________________ Bidder must state wall-to-wall turning radius in feet. Number of feet__________ Steering axle brakes will be equipped with Front brakes shall be 16.5” x 6” brake shoes Yes_______ No_______ Exceptions______________________________________________
Front brake lining shall be of the non-asbestos type. Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 8 of 14
Front suspension shall be Taper leaf. Yes_______ No_______ Exceptions______________________________________________ Unit shall have front shock absorbers. Yes_______ No_______ Exceptions______________________________________________ Unit shall have mud flaps behind the front wheels. Yes_______ No_______ Exceptions______________________________________________
Unit shall have front brake dust shields
Yes_______ No_______ Exceptions______________________________________________ Section 10 Engine Engine shall have a minimum of three hundred fifty (350) horsepower at two thousand (2,000) RPM; one thousand one hundred fifty (1,150) pounds torque at one thousand four hundred (1400) RPM, two thousand two hundred (2,200) GOV RPM Yes_______ No_______ Exceptions______________________________________________ Unit shall have engine mounted oil check and fill. Yes_______ No_______ Exceptions______________________________________________ Unit shall have two thousand two hundred fifty (2,250) CCA - 12-volt maintenance free threaded stud batteries
Yes_______ No_______ Exceptions______________________________________________
Battery box with aluminum cover mounted short side to rail. Yes_______ No_______ Exceptions______________________________________________ LH battery box mounted as far AFT as possible, no greater than sixty inches (60”) back of cab. Yes_______ No_______ Exceptions______________________________________________ Unit shall have a eighteen point seven (18.7) CFM air compressor plumbed to the clean side of the main engine air filter. Yes_______ No_______ Exceptions______________________________________________ Unit shall have right-hand horizontal exhaust pipe ending toward rear of unit.
Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 9 of 14
Unit shall have a Davco 382 fuel water separator with ESOC and electric pre-heater. Yes_______ No_______ Exceptions______________________________________________ Automatic fan control with dash switch and indicator light Yes_______ No_______ Exceptions______________________________________________ Coolant fill/evacuation quick connect Yes_______ No_______ Exceptions______________________________________________
Delco 12V 39MT HD/OCP starter with thermal protection and integrated magnetic switch or equivalent.
Yes_______ No_______ Exceptions______________________________________________
Radiator must be heavy-duty with drain cock, anti-freeze for -30ΕF. Anti-freeze must be Ethylene Glycol Pre-charged SCA heavy duty coolant.
Yes_______ No_______ Exceptions______________________________________________ Unit shall have a Phillips one thousand (1000) watt/one hundred fifteen (115) Volt engine block heater
Yes_______ No_______ Exceptions______________________________________________
Battery disconnect to kill all power from the battery shall be mounted on the left side floor board below the left seat. Yes_______ No_______ Exceptions______________________________________________ Minimum ten (10) gallon diesel exhaust fluid tank, LH forward face of diesel exhaust fluid tank. Yes_______ No_______ Exceptions______________________________________________ Fuel tank shall be an ICC approved heated tank with a minimum capacity of not less than seventy (70) gallons.
Yes_______ No_______ Exceptions______________________________________________
Unit shall have fifteen (15) gallons additional fuel. Yes_______ No_______ Exceptions______________________________________________
Section 11 Transmission and equipment
Unit shall have an Allison automatic transmission with PTO provision (No exceptions). Transmission must be compatible with engine. Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 10 of 14
Transmission Oil Check and fill with electronic oil level check. Yes_______ No_______ Exceptions______________________________________________ Maximum engine speed for PTO engagement of seven hundred (700) RPM Yes_______ No_______ Exceptions______________________________________________ Shift controls shall be mounted within arms reach by the driver. Yes_______ No_______ Exceptions______________________________________________
Vehicle interface wiring connector with PDM and no blunt cuts, at back of cab
Yes_______ No_______ Exceptions______________________________________________ Section 12 Grapple Attachment: Must have a pedestal assembly of open A-frame type
Yes_______ No_______ Exceptions______________________________________________
Top mount with pilot control joysticks and foot pedal swing Yes_______ No_______ Exceptions______________________________________________
Boom rotation must be continuous Yes_______ No_______ Exceptions______________________________________________ Main boom must have a minimum of one thousand two hundred (1200) PSI down pressure on the main boom for compacting loads Yes_______ No_______ Exceptions______________________________________________ Tip boom to have an extendible/ retractable telescopic section controllable from the operator’s platform
Yes_______ No_______ Exceptions______________________________________________
Boom length, with tip boom fully extended shall be twenty five feet (25’) Yes_______ No_______ Exceptions______________________________________________
Lifting capacity when boom is fully extended shall be minimum two thousand seven hundred pounds (2,700lbs) Yes_______ No_______ Exceptions______________________________________________ The bucket must be capable of continuous rotation with no need for physical stops. Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 11 of 14
Bucket must be at least four feet (4’) long with an opened width of five feet (5’). Yes_______ No_______ Exceptions______________________________________________ No hydraulic hoses below bucket rotator will be allowed Yes_______ No_______ Exceptions______________________________________________ Power source to be transmission mounted power take off coupled directly to the hydraulic pump. No drive shafts.
Yes_______ No_______ Exceptions______________________________________________ The power source shall be a hot shift PTO. Hot shift automatically disengages the PTO when the truck
is placed in gear and reengages when the truck is placed back in neutral. Yes_______ No_______ Exceptions______________________________________________
Must be equipped with overspeed protection Yes_______ No_______ Exceptions______________________________________________ Engine is to be programmed for the proper RPM level and activated by a heavy duty switch at the operator’s station. Yes_______ No_______ Exceptions______________________________________________ Must have a boom up sensor with indicator light and audible alarm inside cab
Yes_______ No_______ Exceptions______________________________________________ Training video for operators/mechanics must be included Yes_______ No_______ Exceptions______________________________________________
Out riggers shall act independently of each other and have a strobe light located on top Yes_______ No_______ Exceptions______________________________________________ Section 13 Dump Body: Twenty two foot (22’), twenty (20) cubic yard high tensile trash dump body. Yes_______ No_______ Exceptions______________________________________________ Dump box to have extension posts along entire side length, increasing side height by twenty four inches (24”).
Yes_______ No_______ Exceptions______________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 12 of 14
Body floor to be a single sheet of three sixteenth inch (3/16”) Hardox. Multiple floor panels welded together are not acceptable. Yes_______ No_______ Exceptions______________________________________________ Sides to be one eight inch (1/8”) Hardox steel sheet. The two (2) side sheets must be connected with an overlap joint, a butt joint will not be acceptable. Yes_______ No_______ Exceptions______________________________________________ Rear of box must have one (1) door type opening and latch open to side when dumping
Yes_______ No_______ Exceptions______________________________________________
Box to be painted white Yes_______ No_______ Exceptions______________________________________________
Section 14 Training Two (2) hours of operator and service training to be provided at City of Bozeman Shop Complex (814 North Bozeman) by a factory technician. Yes_______ No_______ Exceptions______________________________________________ Section 15 Warranty/Service
Unit shall have a standard factory warranty. During the factory warranty, the vendor or manufacturer will be responsible for warranty repairs at an approved shop. Transportation of the unit will be the
responsibility of the vendor or dealer to and from the City of Bozeman. There will be no costs incurred by the City of Bozeman for the repairs or transportation during the warranty period for covered repairs.
Yes_______ No_______ Exceptions______________________________________________
STATE WARRANTY TERMS AND CONDITIONS INCLUDING THOSE OF OTHER MANUFACTURERS/SUPPLIERS. Truck Chassis: _____________________________________________________________________ __________________________________________________________________________________ Engine:____________________________________________________________________________
__________________________________________________________________________________
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box.
SPEC - Page 13 of 14
Transmission:_______________________________________________________________________ __________________________________________________________________________________ Bucket Attachment __________________________________________________________________ __________________________________________________________________________________ Warranty period will begin after acceptance by the City - not upon delivery. Section 16 Manuals Manuals must cover all parts, service wiring diagrams, and all major components. Unit shall be
supplied with at least TWO (2) complete sets of manuals for truck, engine, transmission, driveline and any attachment (grapple and dump box). These manuals must be the same manuals used in the manufacturer's shops. Manuals may be on CD-Rom. Manuals must be delivered with the vehicle. The
following manuals must be provided: Workshop/Service Manual, Maintenance Manual, Driver’s/Operator’s Manual, Parts Technical Manual, Service Bulletins, Recall Bulletins, Field Service Modifications. Yes_______ No_______ Exceptions______________________________________________ Section 17 Delivery
The complete unit (F.O.B. Vehicle Maintenance Shop, 1812 North Rouse, Bozeman, Montana) Yes_______ No_______ Exceptions______________________________________________
Bid Form – Tandem Axle Dump with Grapple Page 1 of 7
BID FORM (Purchase Agreement) ONE (1) NEW CURRENT MODEL YEAR 2020 OR NEWER TANDEM AXLE TRUCK WITH INSTALLED GRAPPLE AND DUMP BOX THIS BID SUBMITTED TO: Bozeman City Clerk, City of Bozeman, MT, 121 N. Rouse Ave., Bozeman, MT 59715. 1. THE UNDERSIGNED BIDDER proposes and agrees that if this bid is accepted, Bidder will enter into a Purchase Agreement with the City in the form included in the bidding documents and will furnish the goods or product to be purchased by the City within the number of calendar days indicated in the Agreement and in accordance with the other terms and conditions of the bidding documents. 2. Bidder has examined, understands, accepts, and abides by all of the terms and conditions of the Invitation to Bid, Instructions to Bidders, Bid Specifications, and Purchase Agreement.
3. Bidder expressly covenants that if Bidder is awarded the bid, Bidder will, after the bid is awarded and within the time specified in the Request for Bid, enter into a formal Purchase Agreement with City. The bid must be accompanied by Bid Security payable to the City of Bozeman for ten percent (10%) of the total amount of the bid, including alternates, if any. The Bid Security must be in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check, cashier's check, bank draft, bid bond, guaranty bond, or surety bond. The Bid Security is attached hereto as Exhibit 1. 4. This bid will remain subject to acceptance for sixty (60) days after the bid opening, or for such longer period of time that Bidder may agree to in writing upon request of City. 5. Bidder further represents that this bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; Bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other bidder or over City. 6. Bidder certifies that no employee or official of the City or any member of such employee or official’s immediate family has any direct or indirect interest in the pecuniary profits or contracts of the Bidder. 7. Bidder will provide the goods, product, or equipment being purchased by the City in accordance with the Purchase Agreement, for the price stated on the completed Bid Specifications sheet attached hereto as Exhibit 2.
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8. Bidder understands that the unit prices shall govern in checking the bid, and should a discrepancy exist in the total estimated price and total amount of unit prices bid as listed on the Bid Sheet after extensions are checked and corrections made, if any, the total amount of unit prices bid as corrected shall be used in awarding the contract.
9. Bidder certifies that Bidder is a responsible bidder. 10. Bidder agrees that the good, product, or equipment to be purchased by City will be delivered and ready for final payment in accordance with the Purchase Agreement. 11. If applicable, Bidder certifies receipt of City’s revisions or additions made subsequent to the advertised proposal, which are specifically acknowledged on Receipt of Addendum, attached hereto as Exhibit 3. 12. Bidder represents that the bid is genuine and not collusive or a sham and that bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding. Bidder further represents that Bidder has not sought by agreement or collusion, directly or indirectly, with any person, to fix the bid price of any other bidder, or to fix any overhead, profit, or cost element of said bid price or that of any other bidder, or to secure any advantage against the City or any person interested in the proposed bid. Bidder affirms that all statements in this bid are true. SUBMITTED on the _____ day of ____________, 20_____.
Bidder’s Tax ID # IF BIDDER is: An Individual: (Name typed or printed) By: (SEAL) (Individual’s Signature) Doing business as:
Business Address: Telephone # FAX # A Partnership: (Partnership Name) By: (SEAL) (Signature) (Name typed or printed) Business Address: Telephone # FAX #
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A Corporation: (SEAL)
(Corporation Name) State of Incorporation:
Type (General Business, Professional, Service, Limited Liability): By: (Signature of Authorized Representative) Print Name and Title: Attest: (Corporate Seal) (Signature of Secretary) Business Address:
Telephone # FAX # Date of Qualification To Do Business Is:
A Joint Venture: Each Joint Venture Must Sign Joint Venture Name: (SEAL) (Name) By: (Signature of Joint Venture Partner) Name:
(Name, printed or typed) Title: Business Address: Telephone # FAX #
A Joint Venture: Each Joint Venture Must Sign Joint Venture Name: (SEAL) (Name) By: (Signature of Joint Venture Partner) Name:
(Name, printed or typed) Title:
Business Address: Telephone # FAX #
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Address of Joint Venture for Receipt of Official Communication: Address:
Telephone # FAX #
(Each Joint Venture must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.)
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Exhibit 1 Bid Security
Attached.
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Exhibit 2 Bid Sheet Attach a completed Bid Specification Form.
The Bidder must state the Total Bid Price here: Total Bid Price (written out and in dollar amount):
$_______________________________________ ______________________________________________________________________________
______________________________________________________________________________
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Exhibit 3
Receipt of Addendum (if applicable).
Bidder acknowledges receipt of the following addendum of revisions or additions:
Addendum Number Date Issued Authorized Signature For Each 1
2
3
4
5
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BID PURCHASE AGREEMENT THIS AGREEMENT is made this day of , by and between the CITY
OF BOZEMAN, a municipal corporation organized and existing under the laws of the State of
Montana, 121 North Rouse Ave., Montana 59715, hereinafter referred to as “City,” and, hereinafter referred to as (“Seller”). In consideration of the mutual promises and agreements hereinafter contained, the parties
agree as follows:
1. PROPERTY PURCHASED: Seller agrees to sell and City agrees to purchase the property requested and described in the Bid Specifications for One (1) New Current Model Year 2020 or Newer Tandem Axle Truck With Installed Grapple And Dump Box, from the Seller all of
which is incorporated into this Purchase Agreement by this reference. By accepting this
Purchase Agreement, Seller hereby agrees that the sale, use, or incorporation into manufactured products of all machines, software, hardware, materials and other devices furnished under this Purchase Agreement which are not of the Seller’s design, composition, or manufacture shall be free and clear of infringement of any valid patent, copyright, or trademark. Seller shall hold the
City harmless from any and all costs and expenses, including attorney fees, liability, and loss of
any kind growing out of claims, suits, or actions alleging such infringement, and Seller agrees to defend such claims, suits, or actions. The property being purchased (“Property”) consists of One (1) New Current Model
Year 2020 or Newer Tandem Axle Truck With Installed Grapple And Dump Box
TOTAL PRICE (including shipping): 2. SPECIFICATIONS: The Seller agrees that all material and workmanship in and
upon this Property complies with Addendum A as accepted by the City. Unless otherwise agreed
to by the City, the items listed in Addendum A and Section 1 of this agreement, govern in the event of inconsistencies with the Seller’s response to the same. 3. PRICE: The City agrees to pay $
as the purchase price. All prices include any applicable local, state or federal taxes that may be applied to the Property to be purchased. This price is firm and not subject to escalation under agreed to in writing by the City.
4. DELIVERY AND PAYMENT: Time is of the essence in the performance of
this Purchase Agreement. Seller assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other served associated with delivery of the Property.
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Seller agrees to delivery to the City in a fully operational status and all accessories
properly installed no later than (date). Delivery will occur at the Vehicle Maintenance Shop,
1812 North Rouse Avenue, Bozeman, MT 59715, or at a place otherwise selected by City. If delivery of the Property and/or performance of services required under this Purchase Agreement cannot be made Seller shall promptly notify the City of the earliest possible date for delivery or performance. Notwithstanding such notice, if Seller for any reason fails to deliver the Property
or perform required services within the time specific or to the City’s satisfaction the City may
terminate this Purchase Agreement or any part therefore without liability except for good or services previously provided and accepted. The City’s receipt or acceptance of any part of a non-conforming delivery or service shall not constitute a waiver of any claim, right or remedy the City has under this Purchase Agreement or applicable law. Upon delivery and for a reasonable
period thereafter, City has the right to inspect the Property to ensure that it meets Specifications
as modified by Seller’s responses which have been accepted by City. If the Property meets the Specifications, City shall tender the purchase price stated above to Seller through the City’s normal claim process. Unless otherwise agreed to in writing, payment terms shall be net thirty (30) days from the date of receipt of invoice or acceptance and delivery of goods and services by
the City, whichever occurs last. Payment will be made to Seller at the address previously stated
unless Seller provides a different address in writing. Invoices must be mailed to City of Bozeman, Attn: John Van Delinder at P.O. Box 1230, Bozeman, MT 59711-1230. 5. NONDISCRIMINATION: Seller will not discriminate in the performance of
this Agreement on the basis of race, color, religion, creed, sex, age, marital status, national
origin, or because of actual or perceived sexual orientation, gender identity or disability and shall ensure this provision applies to all subcontracts let by the Seller in fulfillment of this Purchase Agreement.
6. DEFAULT/ TERMINATION/ REMEDIES: In the event of Seller’s breach of
this Purchase Agreement, including if Seller fails to deliver the Property as set forth herein or fails to meet City’s Specifications, City may, at its option, take any or all of the following actions without prejudice to any other rights or remedies available to the City by law: (i) declare the Seller in default and immediately cancel and rescind this Purchase Agreement; (ii) require Seller
to repair or replace any equipment or materials used in the Property, and upon Seller’s failure or refusal to do so, repair or replace the same at Seller’s expense; (iii) reject any material or equipment included in the Property containing defective or nonconforming equipment or material and return for credit or replacement at Seller’s option; or (iv) cancel any outstanding
deliveries and treat such breach by Seller as Seller’s repudiation of this Purchase Agreement.
Thereafter, City may procure substitute property to replace the Property described herein. In such event, Seller is liable to City for the difference between the price set forth herein and the price paid by City for the replacement property. Additionally, the City may pursue any other remedy it has at law or in equity.
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In the event of the City’s breach hereunder, Seller’s exclusive remedy shall be Seller’s
recovery of the material or equipment or of the Purchase Price or portion of the Purchase Price
payable for equipment and material delivered to the City prior to such breach. 7. CHANGE ORDERS: The City shall have the right to revoke, amend, or modify this Purchase Agreement or the equipment or material included in the Quotation at any time.
Seller’s receipt of City’s written change order without response received by the City within 10
(ten) business days or Seller’s shipment or other performance reflecting the change, whichever occurs first, shall be Seller’s acceptance of the change without any price or other adjustment. 8. WARRANTY: THE SELLER SHALL WARRANTY THE PROPERTY INCLUDING ALL COMPONENT PARTS IN ACCORDANCE WITH WARRANTY
SPECIFICS LISTED IN ADDENDUM B AND SHALL ASSIGN TO THE CITY ALL WARRANTIES FOR ALL COMPONENT PARTS OF THE PROPERTY NOT WARRANTIED BY SELLER. IN ADDITION, THE SELLER AGREES THE PROPERTY IS COVERED BY IMPLIED WARRANTIES FOR MERCHANTABILITY AND FITNESS FOR THE PARTICULAR PURPOSE FOR WHICH IT HAS BEEN
PURCHASED. IN ADDITION TO ANY OTHER EXPRESSED OR IMPLIED WARRANTIES AND UNLESS OTHERWISE AGREED IN WRITING, SELLER ALSO WARRANTS THAT ALL EQUIPMENT DELIVERED HEREUNDER WILL BE NEW, SUITABLE FOR USE AS DESCRIBED, OF THE GRADE AND QUALITY SPECIFIED, FREE FROM ALL DEFECTS IN DESIGN, MATERIAL AND WORKMANSHIP; IN
CONFORMITY WITH ALL SPECIFICATIONS FURNISHED; IN COMPLIANCE WITH ALL APPLICABLE FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS AND FREE FROM ANY LIENS AND ENCUMBRANCES. THESE WARRANTIES SHALL NOT BE DEEMED TO EXCLUDE SELLER’S STANDARD WARRANTIES OR OTHER RIGHTS OR WARRANTIES WHICH THE CITY MAY
HAVE OR OBTAIN. 9. INSURANCE/INDEMNIFICATION: The Seller shall insure the Property for a minimum of the purchase price against all damages during the delivery period per the
Specifications. In addition to and independent from the above, during the delivery period Seller shall defend, indemnify, and hold the City, its officers, employees, and agents harmless against claims, demands, suits, damages, losses, and expenses connected therewith that may be asserted or claimed against, recovered from or suffered by the City by reason of any injury or loss, including but not limited to, personal injury, including bodily injury or death, property damage,
occasioned by, growing out of, or in any way arising or resulting from any intentional or negligent act on the part of Seller, it’s agents or employees. This provision shall survive delivery and acceptance by the city of the Property. 10. ASSIGNMENT: Seller may not delegate, subcontract, or assign any duties and
One (1) New Current Model Year 2020 or Newer Tandem Axle Truck with Installed Grapple and Dump Box Page 4 of 4
services or assign any rights or claims under this Purchase Agreement without the express written consent of City.
11. ENTIRE AGREEMENT: This Agreement, including its appendices, if any,
embodies the entire understanding between the parties relating to the subject matter contained herein. No agent or representative of either party has authority to make any representations, statements, warranties or agreements not herein expressed and all modifications or amendments of this Agreement, including the appendices, must be in writing and signed by an authorized
representative of each of the parties hereto.
12. APPLICABILITY: This Agreement and any extensions hereof shall be governed and construed in accordance with the laws of the State of Montana, venue shall be in the Eighteen Judicial District, Gallatin County Montana, and the same is binding upon the
parties, their heirs, successors, and assigns.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives the day and year first above written.
CITY OF BOZEMAN SELLER By___________________________ Date: ____ By___________________________ Date: ___ Andrea Surratt, City Manager Print Name: ___________________ Print Title: ____________________
APPROVED AS TO FORM: By________________________________ Greg Sullivan, City Attorney
NON-DISCRIMINATION AFFIRMATION FORM
_________________________ [name of entity submitting] hereby affirms it will not discriminate
on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because
of actual or perceived sexual orientation, gender identity or disability in the performance of
work performed for the city of Bozeman, if a contract is awarded to it, and also recognizes the
eventual contract, if awarded, will contain a provision prohibiting discrimination as described
above and that this prohibition shall apply to the hiring and treatment of the
_________________________ [name of entity submitting] employees and to all subcontracts it
enters into in performance of the agreement with the city of Bozeman.
Signature of Bidder: ______________________________
Person authorized to sign on behalf of the bidder