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Home My WebLink About19- City Grant #2019-04 - MTDES Homeland Security - Bozeman Haz-mat Sustainment City of Bozeman Grant Routing Cover Sheet This form is used in conjunction with Administrative Order 2014-01, adopting the Grant Application and Reception Policy. When a Department Director signs grant documents under this provision, they are certifying that they understand and will carry out the provisions of the grant and its impact on city operations and finances. All the required boxes must be initialed by the appropriate departments. Use a separate routing sheet for each phase of the grant process. Utilize assigned grant number for each phase for tracking purposes. Grant Document Title: Bozeman Haz-mat Sustainment Grant#(issued by City Clerk): e)oal—0� CFDA#(applies to Federal grants) Grant Total:20,000 Grant Match:0 Department: Fire Grant Project Manager:Waldo Phase of Process: Notice of Intent Fv-1 Application Award/Contract Date Document Signed:02-28-2019 For all grants under$20,000 in Department Finance Office City Manager Original Signed value. Director Grant Documents to City Clerk Does not require approval on Commission meeting agenda For all grants over$20,000 in Department Finance Office City Manager Original Signed value. Director Grant Documents *Department Director initials to City Clerk verify notification to City PL ETED Commission and City Manager within 30 days of grant application. REQUIRES City Commission Approval DATE of COMMISSION MEETING: Presented by: ULIIOD Consent Action Revised 10/27/2014 Staff Instructions for Use and Expectation of Review Department Director - Fully understands the grant and its impact on city operations and finances and intends to carry out the grant provisions if awarded - Written notification to City Commission and City Manager if grant is over$20,000 - Coordinates with legal staff or applicable departments for all sub-recipient or related contractual documents associated with the grant Finance Office - Receives copies of grant documents and/or accounts for potential impact on city finances City Manager - Authorizing signature City Clerk - Issues grant routing number - Retains copy of original signed documents - Tracks grant documents by number Revised 10/27/2014 A�fAAo6A'76 Grants and Loans Application 79510-FY 19 Homeland Security Grant-Final Application 80820-Bozeman Hazmat Sustainment MTDES Homeland Security Status: Submitted Submitted 02/2812019 10:09 AM Date: Applicant Information Primary Contact: Name:' Mr. Scott Sanders S.Wtipn ant Nanx Middle Na— ult Nam• Title: Email:' ssanders@bozeman.net Alternate Email Address:' P.O.Box 1230 Bozeman Montana 59771 CGty state/provirtce Portal Cod•/Lp Phone:' 406-5B2-2350 Pnona E•t. aars•r.r•rr Alternate Phone Fax: Organization Information Name:' Bozeman Fire Department Organization Type: Organization Website: Address:' P.O.Box 1230 Bozeman Montana 59771 ory staN/v.ov,nc• Posul code/zip Phone:' 406-582-2350 Ext. Alternate Phone Fax: Email address Alternate Email Jurisdiction/Agency Information Applicant Information Please enterthe name of the entity applying for this grant. Entity Name' Bozeman Fire Department Street Address' 34 North Rouse city/Stateop' Bozeman MT 59715 DUNS NUMBER Provide your 9&gk DUNS number.If your entiy does not ha ve a DUNS number,one can be obtained by calling the request line of(866)405.5711. Entity Data Universal Numbering System(DUNS) 83705293 number' Authorized Official Information Provide the name of the Authorized 016dal approved to accept rands and enter into an agreement,it awarded,on behalf of the entity. (Commissioner'Sheriff,Chief of Police,Va..) Authorizing Official Name' Josh Waldo Authorized Official email jwatdo@bozeman.net address' Authorized Official Phone 40"82-2350 Number' Project Manager(Authorized Representative) Project Manager Name Scott Sanders Project Manager Email ssanders@bozeman.net Address Project Manager Phone 406-582-2350 Number Please provide the Project Managers full address ddiffetent than the entity address provided above. Project Manager Address Fiscal Officer Information Fiscal Officer Name Camille Lindsay Fiscal Officer Title Administrative Assistant Fiscal Officer Email clindsay@bozeman.net Fiscal Officer Phone Number 406-582-2350 Procurement Procedures Has the organization been following the Procurement Yes Standards detailed In 2 CFR 200 Procurement Policy Followed Local Procurement Policy Please upload your local procurement policy(H Admin Order Purchasing Policy(1).pdf applicable) Fiscal Assessment Has the organization changed financial management and/or No grant administration systems In the last 24 months Has the organization received Federal Awards directly from Yes a Federal Awarding Agency over the last 24 months If yes to the previous question,please list the grant AFG.September 8,2017 (a)name,year received,and FEMA,US Department of Homeland Security awarding agency name. Has the organization received a single Audit per 2 CFR 200 Yes or an Audit of any kind In the rr sei wd to ruoanv,a copy of the most retie..&I.I.dvq nndl�v.may o.1".a.d wKK to. .d or duNp tiro Pena a last 24 months? pert—r- Conflict of Interest Does the jurisdiction have a potential or real conflict of No Interest? Non-Tax Revenue Source Does this project fall under a program that is supported by No 8 non-tax revenue source(i.e. it' $-,taWt 1 ueonnsuon may be regwred on the Proms. enterprise fund)? Project Information Title Please include your entity name in the Project Title.For example:County ABC Waming System. Project Name* Bozeman Hazmat Sustainment Core Capabilities Please use the drop down box to select the core capability the project supports.Applicants must showlusrification as to how the project supports the core capability.Deintions of this core capabilities can be found In this years State Homeland Security Guidance document•affachment F. Primary Core Capability' Screen,Search,and Detection Project Narrative' Please provide a detailed overview of the project including how the project supports the Dore capability selected. Bozeman/Gallatin County Hazmat team is applying for FY19 funds to update and sustain specialized HAZMAT equipment and supplies that are at end of life or requiring upgrades. The Bozeman/Gallatin County Hazmat team is comprised of 18 hazmat technicians and 27 hazmat operational personnel that are rostered on the hazmat team. The equipment and supplies are part of the hazmat plan required equipment list as a certified team. This equipment and supplies support the teams in responding to,identifying,and mitigating the effects of a hazardous materials Incident. Project Objective/Outcome' Please provide a detailed explanat bn of the project objecNve(s)end desired outcome(s).(Hawarded,how will this pojed increase capabilXyor reduce vulnerabilities In protecting,preventing,responding,recovering from an act oftenodsm or disester). The objective of this project is to update equipment and supplies that are needed to respond,identify,and mitigate a hazardous materials incident when requested in a safe and efficient manner. Environmental and Historical Preservation Projects that have the potential to imped the environment andMr historic properties,Including but not limited to construction of communication towers or repeaters,modification or renovation of existing buildings,structures or facilities,updating electrical wiring,or new construction including replacement of fedities,must participate in the DHSIFEMA Environmental and Historic Preservation review process.If you have questions fegardmg EHP please contact MT DES Grant Section. Does this project require EHP No Approval? Addtbnal Inb maGon will be requested for prgKU"t are selected for fund,nq a d require en EHP.EHP app MI nw Mint In edd—nal tolls if special requirements must be mM. Locally Identified Priorities Has this project been identified as a local priority through training&,exercises,real world events,or other needs Yes assessments? Local Priority Justification Please povide an overview of the trainirgs,exercises,real events,or other needs assessments that have identised this as a gap.(Documentation can be uploaded in this years SHSP Local Assessment Documentation Form) This project has been approved by the Senior Advisory Committee for Regional funding to maintain and sustain the Regional Hazmat Teams'capabilities across the Slate of Montana. The Bozeman/Gallatin County has responded to approximately 15 calls within the jurisdiction and 4 outside of the jurisdiction. The Bozeman/Gallatin County Hazmat team has worked with the Missouri River Drug Task Force and has exercised with other hazmat teams and the Montana National Guard's Civil Support Team. Maintenance, Support,and Sustainment Plan Maintenance,Sustainment,Support Plan' Provide/uslification on how the projed wail be maintained,supported,and suslained folowing the cessation of federal funding. Regional hazmat will maintain the equipment per manufacturer specifications. Items with expiration dates will be rotated to use the closest dates first. In order to maintain as a Regional Hazmat Team,Homeland Security Funds may be needed to replace equipment at the end it's life cycle. Suits and accessories have an estimated life cyde of 10 years,ALS medications are manufacturer dependent,monitors are tested monthly and have an expected life span of 6 years. The Team has 10 gas monitors with 4 past their life cycle and 4 nearing their life cycle. The jurisdiction is able to replace 2 and requesting HSG funds for 2-3 in this grant cycle. Future replacements will be requested based on budget and need. Whole Community Letter of Support Please upload the letter of support from outside organizations,jurisdictions,agencies In support of the project.A sample kNter of support can be found In this years State Homeland Security Program guide we document-attachment D.If you have multiple letters of support they can be upkiaded In the FYI 9- SHSP MurtiJurisdidional Impact-Letters of Support form. Whole Community Letter of Support Please upload the LEPC Project Priority Letter.Attachment G of this years SHSP Grant Guidance is a template.LEPC ranking will be used In evaluation eritiods. LEPC Project Priority' Project priority letter.pdf Multi Jurisdiction Information Multi.jurisdictional Project Impact Impact Narrative Please provide Information for the projed on the abdity to be sharable,deployable,or utdixed by other jurisdictions oremltles. All of this equipment/supplies will be available upon the team being requested and deployed to an event as per the State of Montana hazardous materials response plan.The team is also available for technical assistance to hazmat incidents that do not rise to the need of a deployment. Multi Jurisdictional Resource Availability Resource Availability Please provide information on the availability of this resource,training,or equipment from a contiguous jurisdiction. If the project dupkates a resource,training,or equipment mminfly available from a contiguous entity,please provide justification. This equipment Is available from the other 5 Regional Hazmat Teams but is geographically located throughout the state to best assist when called upon. Teams are required to have this equipment as part of the certification process with the state. Wo4plan/Milestones Milestone Description Time Frame Estimated Associated Cost Milestone 1 Receive quotes for ALS and Personal Protective equipment purchase and receive OTR 1(1 October-31 $10,000 DD equipment and place into service December) Milestone 2 Purchase required supplies for air monitoring and sampling equipment and place into QTR 2(1 January- $10,000 00 service,conduct maintenance updates.Test and place into service. March 31) Milestone 3 Flnal review and closeout OTR 3(1 Apol-30 50.00 June) Milestone 4 QTR 1(I October-31 50.00 December) Milestone 5 QTR 1(1 October-31 so DO December) FY19 SHSP Multi-Jurisdictional Impact-Letters of Support Local Priority Justification Docs Planning Planning Activity Activity Cost Total Federal Dollars So.og 50.00 Organization-Contractual Description Associated Cost Total Federal Dollars $0 0o $0 00 Organization-Personnel Position Title Base Salary Fringe Benefits Total Federal Dollars $0.001 $0.001 so.00 Organization-Travel PurposelActivity Lodging Cost I Per Diem Cost I Mileage Cost Total Federal Dollars $0.00 $0 00 1 $0.00 50.00 Equipment-Capital Asset Equipment Description Allowable Equipment List Number(AEL) Equipment Cost I Total Federal Dollars $0,00 50.00 Equipment-Accountable Supplies Accountable Supply Description Quantity Total Accountable Supply Total Federal Cost Dollars ALS medications and necessary supplies $4.500.00 $4,600.00 Hazmat Personal Proleclore Equipment(Level B,C suits,boots,gloves. $5,500.00 $5,500.00 respirators) Monitoring,Sampling,etc.(aa monitors,sensors,detection papers) s10,o00.00 $10,0g0.00 520,000.00 $20,000.00 Training Training Description Training Cost Total Federal Dollars $0.001 $0.00 Exercise Exercise Description Exercise Cost Total Federal Dollars $0001 so.00 Construction/Renovation Installation/Construction Description Construction Cost Total Federal Dollars $0.00 50.00 Other Costs Description Quantity Cost of Item Total Federal Dollars $0.00 $0.00 Management and Administration Total Requested Federal Funds Percent of MRA Requesting ITotal Amount of M&A Requested Total Federal Dollars 50.00 s0.00 50.00 Indirect Costs Total Requested Funds I Indirect Cost Rate Total Amount of Indirect Costs Requested Total Federal Dollars $0.00 1 50.00 Indirect Cost Rate Documentation Attach your Indirect Cost Rate Proposal Indirect Cost Rate Proposal Attach your Wired Cost Allocation Plan Indirect Cost Allocation Plan Attach your Indirect Cost Certification hom a Cognizant Agency,it applicaNe. Indirect Cost Certification