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Home My WebLink AboutEx 6 BPC 4 11 19 March PPM Report1DBOZEMAN PARKI NG COMM ISSIONParkins Program ManAeeI r Bepel!Date: April 5, 2019To: Bozeman Parking CommissionFrom: Ed Meece, Parking Program ManagerAn update of major developments, in March, includes:aT2: The result of T2/Genetec's installation and analysis of data from one (1) additional front-entry LPR camera wasvery successfull Over the study period, the additional camera/sensor increased the 'Capture' rate to 96% and'Read' rate to 91% - both of these metrics are within the original expectations for the system. These much higherrates of capture/read dramatically increase the reliability of data collection forthe purpose of garage managementand enforcement. ln April, T2/Genetec will return and install additional cameras (7) at each entry and exit point,along with new vehicle sensors - at no additional expense to the City of Bozeman.a"Off Campus Fair" - MSU: PEO DelaHuntrepresented the Parking Services Division at this MSU event to asslststudents planning to move/live off campus for the first time. PEO DeLaHunt provided helpful literature andanswered questions on a variety of topics, including parking in the MSU residential parking permit district.Temporaru Parkins Permits/Rouse Closure: The PPM worked with Northwestern Energy to provide temporaryparking permits to four downtown employees displaced from their employer provided parking spaces duringNorthWestern's March/April closure of Rouse Avenue.DMV Access: The PPM established on-line access for the Parking Enforcement Officers to Department of MotorVehicle (DMV) records. Access to this information has become critical to daily operations, as the PEO's are towingvehicles on a near daily basis and need to comply with legal requirements for written notice to the vehicle owner.Customer On-line Portal: The PPM is working with the Neighborhood and Economic Development departmentsto implement meaningful modifications that streamline citizen use of the online portal in managing their parkingpermits.ORR: The PPM submitted to the Legal Department, all documents in his possession, relevant to a current OpenRecords Request regarding a request to reclassify monthly parking permits to UDC/25 year permits.Transition to new offices at parking parage: The PPM is working with the Facility Management Division, and CityManager's office, to manage the construction/rehab of the new office spaces within the Bridger DowntownParking Garage. Completion of the inside offices/public waiting area is expected during the month of April; theinstallation of (2) new outside bus waiting stations should be complete by May L't.Financial UpdateRevenues for the físcol year ore at 107% (w/out TIFD funds).Expenditures for the fiscol yeor ore at 66% (w/oul TIFD funds)aaaa Parking Services Fund - Operating (as of al3l2Dt9lMARCH 2019 - Revenue & Expenditure ReportREVENUEParking Lot PermitsGarage PermitsGarage- Transient RevenueGarage Validation CouponsResidential Nghbd.PermitsEmployee Ngbhd. PermitsVisitor Ngbhd. PermitsAdmin,/Late FeesBoot FeesCitation RevenueMisc. RevenueRents/Roya lties/OtherRefunds & ReimbursementsCollection FeesTransfer Other Funds (TIFD)TOTAL (w/Tl FD Tra nsfer)TOTAL (w/out TIFD Transfer)EXPENDITUREAdmin - Personnel SAdmin -- Operating SAdmin -- Capital SEnforcement -- Personnel SEnforcement -- Operating SEnforcement - Capital SGarage -- Personnel SGarage -- Operating SGarage -- Capital STOTAL (w/Admin Capital - TIFD) 5TOTAT (w/out Admin Capital-TlFDl S6,000.00250,000.001,015,s00.00819,332.00s 765,500.00 s819,332.00FY 18 - MARCHACTUALs 40,049.005 3s6,281.00s 89,448.00s 3,195.00s 33,34s.00s 4,8s2.00s 21,960.00S 39,644.00S ooo.oos 213,657.00s 3,014.00S 1,837.005 1,229.005 L4,77r.00s 2so,ooo.005 L,074,sr7.OOs 824,517.00(,qsss$ssqsssssq5sqssssssssssss)sFY 19BUDGET30,000.00280,000.0075,500.003,000.0013,000.002,000.00L0,500.0042,000.002,000.00300,000.00FY 19ACTUAL43,993.00395,445.0036,954.003,683.0032,087.006,128.0016,825.0013,721".OO1,410.00237,062.0022,650.OO1,516.00L,775.006,083.00FY 19ACTUAL69,010.0084,634.00232,377.O0169,756.0025,049.0033,588.001.21,r20.00735,534.00s503,157.00%EARNEDYTD146.64%1.41..23%48.95o/o122.77%246.82%306.40%1.60.24%32.67%70.50%19.02%NA1o1..07%0.oo%701.38%0.00%80.68%to7.o3%%EXPECTEDYTD72%72%a aolI Z/O1 10/I ¿/O72%72%72%72%72%-10/I ¿/O72%72%72o/o72%72%72%72%o//oEXPECTEDYTD72%72%110/110/I ¿/O72%72%a ao/I Z/O72%72%72%72%FY 18 - MARCHACTUAL51.,077.O0144,300.00L05,794.O0153,215.0026,L69.OO30,102.00150,847.00661,504.00555,710.001,500.00FY 19BUDGET87,553.00767,255.00102,031.00223,641.O051,086.0010,000.0042,168.00175,637.00859,371.00757,340.OOsss$S$ss$ssssssssssssN/A%SPENTYTD78.82o/o50.60%227.75%75.9r%49.O3%79.65%68.96%85.59%66.M%N/A Active Projects: StrateB¡c Parking Management PlanApril 2019PROJECTEDSTRATEGY DESCRIPTION COMPLETIONFormalize the guiding principlesas policies within the parking and1 transporation system plan.Adopt the 85% rule as thestandard for measuringperformance of the parkingsupply and triggering specific2 management strategies.Strengthen the role of theParking Manager and the ParkingServices Division - to betterintegrate with the CommunityDevelopment and EconomicDevelopment planning.Establish a policy for adjustingrates (on and off-street)34Aug-16Aug-16On-GoingOn-GoingOct-16ACTUALCOMPLETIONCC Approval8lL4l17CC Approved newcll rate $25,000t2ltTlteCOMPLETEDPENDINGHOLD/NOT STARTEDCOMMENTSAdopted by the BPC in81201.6.Adopted by the BPC in8/201.6.PPM attending DRCmeet¡ngs, and offeringdata/comment as staffrevrew.Adopted by the BPC intol2oL6.BPC approved Resolution2oI7-o3 (6l2ot7l; CitvCommission approvedResolution #4837 on8lt4/r7.BPC adopted Resolution2018-03 recommending Cl Lincrease to S25000(61 20L8\; City CommissionAPPROVAT of Resolution4292 (increasing CILP toS2s000) onLzltT/tai5Establish a Capital MaintenanceReserve FundRe-evaluate and restructurecurrent cash-in-lieu program.Re-evaluate code basedminimum parking requirementsJ u l-16TBD6PPM worked with the EDdept on changes to theminimum parking standards(UDC) in the B2M zone,approved bV CC9/2OI7;PPM actively attendinginternal DRC meetinBs tooffer guidance on policyissues; ACM winn is re-assembling an internal"Parking Strategy Team" (atinstruction of City Manager),3/tl 18; lnternal'ParkingStrategy Team' is operating,strategies regarding #6,7,8are expected to beforthcoming (6/2018l, 8Re-evaluate and clarify thepurpose and intent of thecurrent code section regardingSpecial lmprovement Distr¡ct #565.lmplement a FacilitiesMaintenance Plan.Develop a reasonable scheduleof data collect¡on to assessperformance, including anaccurate on and off streetinventory (public and private)and an occupancy/utilizationanalysis.ldentify off-street shared useopportunities based on datafrom strategy 9. Establish goalsfor transitioning employees,begin outreach to opportunitysites, negotiate agreements, andassign employees to facilit¡es.TBDt2/30/20L8shhT &7h/17PPM ¡s wait¡ng on theAdmin./Legal Depts. Forfurther instruction on thisisue; ACM Winn ¡s re-assembling an internal"Parking Strategy Team" (atinstruction of City Manager),3/fh8; lnternal'ParkingStrategy Team' ¡s operating,strategies regarding f6,7,8are expected to beforthcoming (6/2018)PPM is completing researchfor facility mgt. bestpractices, starting to draftFac. Mgt. plan,8/L7;April/l9 - PPM acquired FacMgt plan for MSU garageand met with localengineering firm to discuss;Data collection ocu rred,following the StrategicParking Management Plan,Spring and Summer 2017;WTI report (draft) submitted9/20t7 , under staff reviewat this time; Final commentssubmitted to WTI formodification, IO / 23/ 17 ; Thefinal WTI Parking OccupancyReport was released on77/ !4 / 2017, a na lysis isunderway - includingreview/memora ndu m fromRlck Williams Consulting.Lst shared use agreementnegot¡ated and approvedwith Big Sky Western Bank(June 2017); Completion ofthe WTI Parking OccupancyStudy on tLlt4117 isexpected to demonstrateareas where new sharedspace agreements will bemost effect¡ve; Shared UseAgreement and GIS Layercomplete 6/1/18; PPM isidentifying severa I privateparking sites as potentialareas for shared use parkingagreements.91.011On-Going t2Complete the 2008 ParkingDistrict ldentificationSignage/Branding PlanClarify current on-street parkingsignage, particularly in areaswhere unlimited parking isallowed. Consider incorporatingthe current City parking logo intoon-street signage.Rename all publicly owned lotsand garages by address.On-goin$ January2019 a CompleteParking lnventoryloaded to Glssystem.Work has begun to designand implement lot specificsignage on "P" towers.Likewise, the PPM isworking to developadditionaltechnologyrelated and regulatorysignage for the garage andlots based on the 2008format; COMPLETE October2018PSD, in cooperation with theGIS Department, hascompleted an inventory ofall parking signs and zoneswithin the B-3. Theinventory has been loadedas a map layer to the COB'sGIS viewer, and is availableto the public atbozeman.net . Next steP ¡sto review current s¡tuationagainst desired changes formodifiying f ield conditionsas deemed appropriate.Resolution 2018-06 waspresented and approved atthe8ltzl18 meeting of theBPC.13T4 1516L7Upgrade the access/revenuecontrol system at the BridgerGarage.lnstall a vehicle counter systemat Bridger Garage and at theSurface lots.Establish best practice protocolsand performance metrics forex¡st¡ng enforcement personneland support enforcement withappropriate technology.Expand bike parking network tocreate connections betweenparking and the downtown toencourage employee bikecommute trips and drawcustomers to sowntownbusinesses.s/1/20!82lLlzOLeRFP Selection Committee isin final stages of awardreccomendation, as of9 /7 h7. Following 9l2O!7bid award, staff ¡s engagedin final contract negotiat¡onsand project planning;Contracts signed IO/ 16/ 17 -Scope of Work signedIO/27 / I7 ; Project launchexpected by L2/I/L7iProject kick off call heldt\/to/77, data conversionand preliminary stafftraining underway; Dataconversion is nearingcompletion of second dataextraction, staff training isunderway, transitionplanning on-going;estimated GOLIVE ofal28/L8; T2 Software and alltechnology (inc. LPR)installed; continuing tomake operational tweaks,and remedy fixed-cameraaccuracy ("context") issuesas ol916lLa.lnstallation of vehiclecounting system has beenmoved to "Phase ll" of the2018 Parking TechnologyProject; following successfulcompletion of t "Phase l" -T2 and fixed/mobile LPR.Court/Appeals Packet(4/17); Uniform Policy(8/17); Enhanced SafetyProcedures; SecurityCamera Policy; LPR Policy;PEO Assigned Routes Policy;Dept. Operat¡ons Manual indraft form, completionexpected 5l2oL9¡PPM met with City's'bike/pedestrian' consultantto open the door forpotential new pa rtnersh¡ps;follow up planned forSpring 201918On-golng 192021.222324Explore changes to existingresidential on street permitprograms and evaluatepotentially implement newresidential pa rking permitdistricts in the neighborhoodnortha nd south of thedowntown commercia I district.Evaluate on street pricing in highoccupancy areas.Explore expanding accesscapacity with new parking supplyand/or transitDevelop cost forecasts forpreferred parking supply andshuttle options.Explore and develop fundingoptions.Explore the implementation ofon street pricing.Consider consolidating currentusers of the Carnegie Lot into theBridger Garage. Sell the CarnegieLot to fund acquisition of lbetterlocated parking parcels and/orconstruction of a parking garage.7/7/2079On-golngCity Commission requestedl|L/21h7l that this effortbe complete, withrecommendation to them,by late Spring/Early Summer2018. PPM will providepreliminary repor to BPC on3/8/L8, final report ona/ L2/ 78; Presentation toCity Commiss¡on ona/23lL8; Post-CC report, thePPM continues to work onrevised code changes andRPPD determinations foreventual resubmittal to CC;Draft outl¡ne for newParking Permit Districtsfinalized by BPC (12118),public engagement plannedfor APril and May 2019;No activity at this time.No activity at th¡s t¡me.No activ¡ty at thls t¡me.No activlty at this time.No activity at this t¡me.No activity at th¡s time.25 26 ln¡tiate new capacity expansionOn-go¡ngThe PPM is participating insevera I separate economicdevelopment projects thatwould create new publicparking facilitie s (7 I 2018l,.The internal parking strategyteam has identified this as apriority act¡on, and asitingfunding plan is beingdeveloped for furthercomment and action bycommu nity stakeholders -including the BPC. ; Twosepa rate feasibility studiesare underway at this time 1)feasibility of additiona Idecks to the existing garage,2) feasibility of several newstructured parking sites inthe downtown - results from#1 expected 3/UI8, #2bys/2or8. 5-Apr-19 C¡tv of Bozeman AVG. PEAK OCC. Time of Day 17:00 15:00 12:05 13:00 L2:25 13:00 13:00 19:00 15:00 13:00 13:00 13:00 13:00 19:00 20:00 15:00 13:00 13:00 13:00 13:00 13:00 14:00 13:00 13:00 20:00 13:00 13:00 14:00 13:00 12:05 13:00 8Dec- Main Garage =335 Spaces Peak Occupancy # Peak Occupancy % 7 2 3 4 5 6 7 A 9 101112131415161718192021222?2715),62J2A293A2"1 350 300 250 200 150 100 50 0 1 2 3 4 5 6 7 8 9 10 17 72 13 t4 15 16 77 18 19 20 27 27 23 27 25 26 27 28 29 30 5I 328 60 154 757 178 181 277 151 90 194 208 198 zo4 295 77! 101 248 278 228 198 181 151 60 94 )a 90 ro7 90 34 20 87 t54 98Y. t8% 46% 47% s3% 54% 8L% 45% s8% 62% 59% 67% 88% 5r% 30% 74% 65% 68% 59% 54% 45% t8% 28% 7% 27% 32% 27% 70% 6% 26% 46% 21:35 19:12 16:48 74'.24 12:00 9:36 2:24 O:00 December 2018 - Main Garage Total Peal< Occupancy Dec 2018 - Peak Occupancy by Time of Day 7 2 3 4 5 6 7 8 9 101112131415161718192021222324252-6277e2-41017 PSD staff cont¡nue to work toward providing the Bozeman Parking Commission with meaningful data regarding peak occupancy ¡n the Bridger Downtown Parking Garage. As the reliablity of the T2 technology improves, and staff's ab¡lity to access the data collected, the Bozeman Parking Commission will have greater conf¡dence in their management of trans¡ent and perm¡t park¡ng. While analysis of the data is limited, a picture of daily peak occupancy trends (including time of day) is rather clear. At this time, the Parking Program Manager is finalizing, with T2, a reporting procedure that allows the raw peak occupancy data to be parsed to the transient/permit(non-hotel)/permit(hotel) level. lnitial results of that procedure should become available through the month of April 2019.