HomeMy WebLinkAbout04-08-19 City Commission Packet Materials - C7. Addendum 1 to PSA with Hydrologistics Irrigation for Maintenance Services
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: John Van Delinder, Street Superintendent
Shawn Kohtz, City Engineer
SUBJECT: Addendum to Professional Services Agreement with Hydrologistics Irrigation LLC for irrigation system start-up, winterization, and maintenance services.
MEETING DATE: April 8, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign an Addendum to the Professional
Services Agreement with Hydrologistics Irrigation LLC for irrigation system start-up, winterization, and maintenance services for City maintained medians and City owned property at
814 North Bozeman (City Shops), 2245 Springhill Road (Water Reclamation Facility), and 5519
Saxon Way.
BACKGROUND: The City of Bozeman entered into a one-year contract with Hydrologistics Irrigation LLC on April 9, 2018 for irrigation services. Section 30 of the Professional Services
Agreement allows for extension of the contract not to exceed three (3) years. This addendum
adds the property at 5519 Saxon Way to the contract and is a request from staff to extend this
contract for one-year. This extension provides for continuity of work flow and benefit to the City
from experience of irrigation systems obtained by Hydrologistics.
UNRESOLVED ISSUES: There are no known unresolved issues.
ALTERNATIVES: As suggested by the Commission.
FISCAL EFFECTS: The Street Division budgeted $55,000 in FY19 and $60,000 in FY20 for
combined median maintenance and irrigation services.
Attachments: First Addendum to Professional Services Agreement Professional Services Agreement dated April 9, 2018 Scope of Services
Report compiled on: March 19, 2019
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First Addendum to Professional Services Agreement for Hydrologistics Irrigation LLC
FY 2020 Page 1 of 2
ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT
THIS FIRST ADDENDUM TO THE PROFESSIONAL SERVICES AGREEMENT is made
and entered into this _____ day of ____________, 2019, by and between the CITY OF
BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under
its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with
a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and
Hydrologistics Irrigation LLC, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Extension of Term. Section 30 of the Professional Services Agreement between the City
and Contractor dated April 9, 2018 (the Agreement) is extended for an additional one (1)
year period. The Agreement shall terminate on April 9, 2020.
2. Addition to Scope of Services. The Scope of Services will be amended to include the
addition of irrigation maintenance at 5519 Saxon Way.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
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First Addendum to Professional Services Agreement for Hydrologistics Irrigation LLC
FY 2020 Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA CONTRACTOR
(Hydrologistics Irrigation LLC)
By________________________________ By_____________________________
Andrea Surratt, City Manager Josh Proff, Owner
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
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Exhibit A
Page | 1
SCOPE OF SERVICES
The scope of services includes:
1. irrigation system start up,
2. irrigation system winterization,
3. irrigation system maintenance,
4. efficient irrigation system scheduling that meets the needs of plant types in each location throughout the growing season. Seasonal watering schedules shall be approved by COB
Water Conservation Division staff.
The irrigation systems included in this scope of services are listed below:
LOCATION ADDRESS SYSTEM TYPE
City Shops Complex 814 N. Bozeman Ave. Overhead spray
Water Reclamation Facility 2245 Springhill Rd. Overhead spray
Valley Center Road 19th Ave. to 27th Ave. Overhead spray
Cottonwood Road Babcock St. to Fallon St. Overhead spray
S. 8th Avenue Main St. to College St. Subsurface drip
Kagy Boulevard Willson Ave. to 7th Ave. Overhead spray
Oak Street Davis Ln. to 27th Ave. Overhead spray
N. 27th Avenue 1 median just north of Oak St. Overhead spray
S. 27th Avenue* Blackwood St. to Kurk Dr. Overhead spray
College Street 19th Ave. to Main St. Drip
N. 7th Avenue Aspen St. to Villard St. Drip
*Only the two southern-most medians are included in this contract
Other related services may be requested on an as needed basis. Locations may be added or removed from the contract at any time. Irrigation system type may change as the COB installs drought tolerant landscaping in place of turf grass in new and existing medians and city owned properties.
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BY: ____________ _
Quote for Public Works Street Department Irrigation System Maintenance
Date: 3 .5.2018 City of Bozeman Public Works Contact: Katherine Maines
Phone/email: 582-2273 / kmaines@bozeman.net Prepared by: Josh Proff
TOTAL LUMP SUM BASE PRICE QUOTES for Irrigation Maintenance based on COB request with submittal date 3.16.2018
Spring Start-Up
Eight Hundred Seventy-Five Dollars and 00 Cents ($875.00) (Price in Words)
Startup systems in the Spring, usually late April to mid May, depending upon the weather. Install backflow protection devices removed during prior year's winterizations. Coordinate with City staff to tum on water to metered systems. Charge/pressure-test systems and run through all zones to inspect for proper operation. Change heads, nozzles, emitters, etc. as needed. Make adjustments to minimize overspray onto walkways and
roads. Program controllers for water-efficient/conservation operation; set overhead spray systems to operate between 10pm and 6am; set sub-surface and drip systems to operate between 6am and 12pm. The systems will not be set to the "on" operational position until the plant water requirements need to be supplemented.
Miscellaneous Repairs and Maintenance -as needed
Sixty Dollars and 00 Cents per hour ($60.00/hour) (Price in Words)
Monitor systems for obvious damage and/or leaks. Periodically perform thorough system run-through to check for damage or obstructions. Make adjustments to minimize overspray onto walkways and roads. Reprogram/adjust system controllers for seasonal operation.
Fall Winterization
One Thousand Two Hundred Dollars and 00 Cents ($1200.00) (Price in Words)
Winterize systems in the Fall, usually end of September to beginning of October, depending on the weather. Coordinate with City staff to tum off water to metered systems. Blow all water out of the systems utilizing a large-capacity air-compressor. Remove backflow assemblies, as-needed, and set other backflow prevention devices to their "winterized" positions. Deactivate irrigation controllers and tum power off to well-water control panels.
499 Hyalite View Drive Bozeman, MT 59718 josh@hydroli.com 406.570.0814
Exhibit B
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Exhibit A
Page | 1
SCOPE OF SERVICES
The scope of services includes:
1. irrigation system start up,
2. irrigation system winterization,
3. irrigation system maintenance,
4. efficient irrigation system scheduling that meets the needs of plant types in each location throughout the growing season. Seasonal watering schedules shall be approved by COB
Water Conservation Division staff.
The irrigation systems included in this scope of services are listed below:
LOCATION ADDRESS SYSTEM TYPE
City Shops Complex 814 N. Bozeman Ave. Overhead spray
Water Reclamation Facility 2245 Springhill Rd. Overhead spray
Valley Center Road 19th Ave. to 27th Ave. Overhead spray
Cottonwood Road Babcock St. to Fallon St. Overhead spray
S. 8th Avenue Main St. to College St. Subsurface drip
Kagy Boulevard Willson Ave. to 7th Ave. Overhead spray
Oak Street Davis Ln. to 27th Ave. Overhead spray
N. 27th Avenue 1 median just north of Oak St. Overhead spray
S. 27th Avenue* Blackwood St. to Kurk Dr. Overhead spray
College Street 19th Ave. to Main St. Drip
N. 7th Avenue Aspen St. to Villard St. Drip
5519 Saxon Way Drip
*Only the two southern-most medians are included in this contract
Other related services may be requested on an as needed basis. Locations may be added or removed
from the contract at any time. Irrigation system type may change as the COB installs drought tolerant
landscaping in place of turf grass in new and existing medians and city owned properties.
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