HomeMy WebLinkAbout04-08-19 City Commission Packet Materials - C10. Amendment 1 to the Master Agreement with CBI for E-Discovery SoftwarePage 1 of 1
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Karen Stambaugh, Assistant City Attorney
SUBJECT: Ratify City Manager’s signature on amendment to master services agreement with Creative Breakthroughs, Inc. (CBI) for renewal of
e-discovery software license and maintenance services
AGENDA ITEM TYPE: Consent MEETING DATE: April 8, 2019
BACKGROUND: In 2015, the City purchased hardware and software from CBI that enables
to the City to manage legal holds, and collect, process, review, and produce electronic discovery. The initial purchase amount for the appliance, software license, and support for a four-year term was approximately $160,000.00. The license and support services will terminate at the end of
September 2019.
UNRESOLVED ISSUES: None. FISCAL EFFECTS: The total cost to renew the e-discovery license and maintenance services
for an additional three-year term is $61,573.82, payable in two equal payments of $30,786.91. The
first payment is due in July of 2019 and the second is due in July of 2020. The cost of the initial
payment is included in the Legal Department’s budget request for the upcoming fiscal year budget. The renewal agreement and installment payment agreement include appropriation clauses that provides that if the City Commission does not approve the appropriation for this budget request,
in either of the next two fiscal years the agreement with CBI will terminate at the end of its then-
current term.
ALTERNATIVES: As suggested by the City Commission.
ATTACHMENTS:
First Amendment to Master Services Agreement
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