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HomeMy WebLinkAbout03-25-19 City Commission Packet Materials - C9. Res 5028, Authorize Alternative Project Delivery Contract for the BPSC Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chuck Winn, Assistant City Manager SUBJECT: Resolution No. 5028 Authorizing the Use of an Alternative Project Delivery Contract for a General Contractor/Construction Manager for Preconstruction and Construction Services for the Bozeman Public Safety Center. MEETING DATE: March 25, 2019 AGENDA ITEM TYPE: Consent RECOMMENDATION: Adopt Resolution No. 5028 and authorize the City Manager to execute an alternative delivery project contract for the design and construction of the new Bozeman Public Safety Center (BPSC). BACKGROUND: In 2005, the Montana Legislature created an alternative project delivery process for certain construction projects of the state and local government. MCA 18-2-502 establishes requirements that must be met in order to use an alternative project delivery contract, including a written justification. City staff recommends using the General Contractor/Construction Manager (GC/CM) process in the design and construction of the new Bozeman Public Safety Center. The City is currently in the process of designing this facility to be located at 902 N. Rouse. In the past the City has successfully used an alternative project delivery process in the construction of several municipal construction projects including the Public Library, the Parking Garage and Fire Station 3. The GC/CM delivery method is intended to create a more collaborative relationship between the City, architect and general contractor that is not found in a traditional design-bid-build delivery method. The GC/CM model involves the general contractor early in the design process to review constructability, methods and means, energy efficiency and long term durability. The GC/CM will also provide a guaranteed maximum price (GMP) for the project which will assist in the construction of the BPSC at, or below, budget. We have found that involving the contractor at this stage of the process results in better cost estimates, reduced change orders and improved building design. Even though the contractor provides a GMP, the elements of construction are still bid to ensure competitive prices are received by the City. UNRESOLVED ISSUES: None. ALTERNATIVES: Utilize the traditional design-bid-build project delivery process. FISCAL EFFECTS: The cost of the GC/CM has been included in the BPSC project budget used in the November 2018 bond vote. Attachments: Commission Resolution No. 5028 Report compiled on: March 15, 2019 103 Page 1 of 3 RESOLUTION NO. 5028 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AUTHORIZING THE USE OF AN ALTERNATIVE PROJECT DELIVERY CONTRACT FOR A GENERAL CONTRACTOR / CONSTRUCTION MANAGER FOR PRECONSTRUCTION AND CONSTRUCTION SERVICES FOR THE BOZEMAN PUBLIC SAFETY CENTER WHEREAS, the City of Bozeman is proceeding with construction of a new Bozeman Public Safety Center for the City’s criminal justice functions and headquarters fire station and is in need of a general contractor/construction manager to provide preconstruction and construction services; and WHEREAS, Sec. 18-2-502, MCA, authorizes a local governing body, upon adoption of a resolution to use an alternative project delivery contract upon showing specific statutory criteria have been met; and WHEREAS, the City Commission determines the use of a general contractor/construction manager for preconstruction and construction services is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana: Section 1 The Bozeman City Commission hereby authorizes the use of an alternative delivery project contract for a general contractor/construction manager for services related to design and construction of the Bozeman Public Safety Center. 104 Resolution 5028, Authorize Use of Alternative Project Delivery Contract for GC/CM for Bozeman Community Justice Center Page 2 of 3 Section 2 The City Commission determines: 1. The City has knowledgeable staff including the Assistant City Manager as project manager, City Attorney, and facilities superintendent and engineering staff, and its consultants, including Think One Architects, who have the capacity to manage an alternative project delivery contract. 2. The contract will be awarded in a manner consistent with state law and City policies through publication of a request for qualifications and a request for proposals submitted to qualified applicants with a final selection to be made upon merit and qualifications. The process will be conducted in a manner that will not encourage favoritism or bias nor substantially diminish competition, by conducting the process in such a manner that only qualified contractors will be eligible, and that the award of the contract will be based on experience and expertise of the applicants. 3. The contract between the City and the General Contractor/Construction Manager will require all subcontractors to be selected through a competitive bidding process in compliance with applicable state and local law. Section 3 The City Commission determines that by using a general contractor/construction manager, the involvement of such a professional in the design process will contribute to significant cost savings for construction of the Bozeman Public Safety Center. Significant cost savings that justify an alternative project delivery contract in this case derive from but are not limited to value engineering, building systems analysis, life cycle analysis, and construction planning. In addition, the City Commission determines the project presents significant technical complexities that necessitate the use of a general contractor/construction manager because of the unique nature of 105 Resolution 5028, Authorize Use of Alternative Project Delivery Contract for GC/CM for Bozeman Community Justice Center Page 3 of 3 designing and constructing law enforcement, court facilities, and fire stations due to security measures, technological requirements, the need to allow for future expansion of the facility, and the unique nature of the public’s use of the facility. PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 25th day of March, 2019. ___________________________________ CYNTHIA L. ANDRUS Mayor ATTEST: ______________________________________ ROBIN CROUGH City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 106