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HomeMy WebLinkAboutEX1 BPC 3 14 19 1 10 Minutes (003) BOZEMAN PARKING COMMISSION MINUTES Thursday, January 10, 2019 @ 7:30 AM A. Call to Order - 7:30 AM – City Commission Chamber, City Hall, 121 North Rouse B. Changes to the Agenda Mayor - Cynthia Andrus: Present Committee Member - Ben Lloyd: Present Committee Member - Chris Naumann: Present Committee Member - James Ness: Absent Committee Chair - Pamela Bryan: Present Committee Member - Shasta Winston: Absent Committee Member - Kelly Wiseman : Present Committee Member - Mark Egge: Present Staff - Ed Meece: Present C. Approve December 13, 2018 minutes (Exhibit 1) Committee Member - Mark Egge: Motion Committee Member - Kelly Wiseman : 2nd Mayor - Cynthia Andrus: Abstain Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - James Ness: Approve Committee Chair - Pamela Bryan: Approve Committee Member - Shasta Winston: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Mark Egge: Approve Staff - Ed Meece: N\A D. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. David Kack, 1107 Pinnacle Star Street; Reports that yesterday was the first day for the new MSU Shuttle to run from the stadium parking lot to other campus/city locations. E. Action Items 1. Discussion of administrative re-organization of Parking Services Division and Neighborhood Services Division into Economic Development Department; led by Brit Fontinot, Director, Economic Development Department. (Exhibit 2) Brit Fontenot, Economic Development for the City of Bozeman; Introduced himself and explained the recent department reorganization, and his future role working with the Parking Program Manager and Parking Commission. 2. Quarterly review of Lease Limit Calculation for Bridger Park Downtown Garage. (Exhibit 3) Mr. Meece reviewed the Lease Limit Calculation formula, as updated with the most recent peak occupancy data available. Commissioner Bryan confirmed with Mr. Meece that the data is for the peak occupancy for November and December. Chair Naumann stated his concern about the peak occupancy data being collected for the busiest day of the year and suggested collecting more data to manage according to an average rather than a single event. Mr. Meece agreed that collecting more data points would be useful, and Commissioner Bryan agreed. Commissioner Egge asked about the effect of snow on available parking spaces in the garage. He also asked about the inactivated leases identified in the Lease Limit Calculator. Mr. Meece stated that this year we are removing snow from the roof, so as to can utilize these 100 parking spaces. Mr. Meece explained that the majority of the inactive leases belong to the Etha Hotel, which will be opening in the fall of 2019. Commissioner Egge pointed out that there is a 25% utilization rate on permits that are activated, and suggested using the 25% utilization rate to the leases that are sold and not activated so that we are not holding space in the garage that is not being used. Mr. Meece is concerned about over-selling. Mr. Meece suggested that if the Commission would like to utilize the unused space then the equation/formula should be revised for future use – rather than temporarily modified. Commissioner Egge suggested using the November peak occupancy as a data point for this revision. Chair Naumann suggested that using a Gallatin County event to determine the peak occupancy of the Garage may not be the best practice. David Fine, Urban Renewal Manager; reminded everyone that there are two different permits, UDC and Monthly permits, and suggested managing them differently. He suggested making a permit available upon space availability. He also suggested taking the special events such as the Christmas stroll out of the equation. Chair Naumann pointed out that the occupancy of hotels/UDC leases does not match the number of parking spaces needed. Commissioner Bryan suggested finding more information about leases and the data concerning night time use versus day time use; as well as Summer versus Winter data. Commissioner Wiseman questioned the snow removal on the top level of the garage. Mr. Meece pointed out that we are not closing the top floor, but have adjusted the rate at which the snow is removed from the top floor of the garage. Commissioner Egge suggested that the Commission should gather their questions for Mr. Rick Williams, regarding modifications to the Lease Limit Calculator, and revisit this topic in April. Mr. Meece clarified that the lease calculator is reviewed quarterly. 3. Discuss/Approve/Deny Resolution No. 2019-01, A RESOLUTION OF THE BOZEMAN PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA, MAKING AMENDMENTS TO THE BOZEMAN PARKING COMMISSION BY-LAWS FOR CREATION OF AN ADMINISTRATIVE REVIEW BOARD; AS REQUIRED BY ORDINANCE NO. 2013 (ADOPTED BY THE BOZEMAN CITY COMMISSION ON 12/17/18). (Exhibit 4) Mr. Meece explained Ordinance No. 2013, and stated that implementation will begin approximately the 18th or 19th of January. Commissioner Wiseman asked if it was mandatory for the commission to form the review board. Mr. Meece explained that this makes the appeal an internal process rather than sending appeals to Municipal Court. If after this process the outcome is still disputed it may be brought to Municipal Court but would be handled by the City Attorney’s Office. Commissioner Bryan asked about obtaining some sort of initial training for the board. Mr. Meece confirmed that the legal department will give an orientation to the administrative review board and staff. Commissioner Wiseman stated that he is not a fan of the motion presented. Committee Member - Mark Egge: Motion Committee Chair - Pamela Bryan: 2nd Mayor - Cynthia Andrus: Abstain Committee Member - Ben Lloyd: Disapprove Committee Member - Chris Naumann: Approve Committee Member - James Ness: Absent Committee Chair - Pamela Bryan: Approve Committee Member - Shasta Winston: Absent Committee Member - Kelly Wiseman : Disapprove Committee Member - Mark Egge: Approve Staff - Ed Meece: N\A 4. Discuss revised framework for the creation of Parking Permit Districts. (Exhibit 5) Mr. Meece pointed out that the document in exhibit 5 will be going to the internal parking team to be discussed, with a final draft returned to the Parking Commission for review and comment. Commissioner Egge questioned the issue of creating a parking permit district verses a permit benefit district and would prefer to implement something that people would be excited about (parking benefit district). Chair Naumann pointed out that the current districts operate at a fiscal deficit. However, he agrees that benefits should be extended when opportunities are available. Commissioner Bryan appreciates the ideas and concerns of providing benefits back to the community, and acknowledges that residents are being impacted beyond their control by the growth in Bozeman. Mr. Meece he clarified that the Parking Services Division is operating in the black, it is the residential parking districts that are operating in the red. Commissioner Lloyd stated that the neighborhoods are being impacted by something beyond their control and possibly looking at this as an opportunity for capturing revenue. Commissioner Wiseman pointed out that it could be detrimental to nearby businesses to create parking districts around downtown. Mr. Meece stated that in March the Parking Commission will be reviewing the revenues and expenses of the parking districts; in consideration of a rate increase. 5. Review Strategic Parking Management Plan UPDATE (Exhibit 6) Mr. Meece pointed out number 13 on the Strategic Parking Management Plan (exhibit 6) and the initial work of a GIS map project. He expressed appreciation for the work the Parking Officers and the GIS department have put into this project. F. Parking Program Manager Report (Exhibit 7) G. New Business Chair Naumann pointed out that a rough draft of the Downtown Improvement Plan Update has been submitted, and is available for review on the website. The formal draft will be submitted at the beginning of February. H. Adjournment. I. Upcoming Issues (Tentative): February 2019: *MSU RPPD Extension request (6th St & Story, Cooper Park) *Monthly Permit to UDC Lease Conversion Request (5 East) March 2019: *Residential Parking Permit District Rates (2019-20 renewals) *Annual Ethics Training (one hour mandatory) The next Bozeman Parking Commission meeting will be held February 14, 2018, 7:30 am, at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Chuck Winn 582-2307.