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Home My WebLink About12-17-18 City Commission Minutes f THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, December 17,2018 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner-I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais:City Manager(CM)Andrea Surratt, City Attorney(CA) Greg Sullivan, Deputy City Clerk Brenda Sweeney, Controller Brian Lameres, Finance Director Kristin Donald,Assistant City Manager(ACM) Chuck Winn A. 05:59:58 PM (00:01:15)Call to Order—6:00 PM-Commission Room,City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:10 PM (00:01:27) Pledge of Allegiance and a Moment of Silence C. 06:00:54 PM (00:02:10)Changes to the Agenda CM Surratt requested to move Consent Item#6 to the Consent II agenda. D. 06:01:16 PM (00:02:33) Public Service Announcements 1. 06:01:19 PM (00:02:36) No City Commission Meetings on December 24,2018 and December 31, 2018 and Closure of City Offices on December 25,2018 and January 1, 2019(Sweeney) E. 06:01:35 PM (00:02:52) FYI • Cr.Cunningham announced the Pedestrian and Traffic Safety Committee has a vacancy on the committee, and applications are being accepted for a city position. • Cr.Cunningham announced that the University Neighborhood Association and their volunteers handed out fliers to over 200 homes regarding shoveling sidewalks and moving vehicles while away. Page 1 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 • Cr.Cunningham announced that relative to the Affordable Housing Needs Assessment and Action Plan,the Candida Fund has donated$20,000 to replace some of the funding when the city did not get the full $25,000 from the Community Development Block Grant. • DM Mehl pointed out his name showed up in the delinquent accounts due to an error between his bank and escrow account. F. 06:05:02 PM (00:06:19)Commission Disclosures There were no commission disclosures. G. 06:05:09 PM (00:06:26)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) 2. Approve the Annual Beer,Wine,or Liquor License Renewals for Calendar Year 2019(Portnell) 3. Ratify the City Manager's Approval of an On-Premises Beer and Wine License for Fire Pizza Montana, LLC of Bozeman, Montana to Sell Beer and Wine at 303 East Main Street, for the Remainder of Calendar Year 2018 and Calendar Year 2019(Portnell) 4. Formal Cancellation of the December 24, 2018 City Commission Meeting(Crough) 5. Acknowledge the 2018 Annual Ethics Board Report (Surratt) MOVED TO CONSENT II AGENDA, ITEM#4. 7. Authorize the City Manager to Sign a Memorandum of Understanding, Public Access and Utility Easement, and Temporary Construction Easement with National Retail Properties, L.P. for the North 7th Avenue Lighting and Streetscape Project(Fine) 8. Authorize the City Manager to Sign a Public Access Easement with WH Willson 16, LLC for a Sidewalk for the 16 Willson Project(Nielsen) 9. Authorize the City Manager to Sign a Sewer and Water Pipeline and Access Easement and Agreement with Highfive Bozeman IV, LLC for the South Rows Project in Meadow Creek Subdivision (Nielsen) 10. Authorize the City Manager to Sign a Utility Easement with Bellwether Renovations, LLC for the Lot 3,Tract 7, Smith Subdivision Annexation (Nielsen) 11. Authorize the City Manager to Sign a Professional Services Agreement with Dust Bunnies Cleaning Services for Janitorial Services Citywide(Gray) 12. Authorize the City Manager to Sign a Professional Services Agreement with Sanderson Stewart for the Oak Street and North 27th Avenue Intersection Improvements Project (Murray) 13. Authorize the City Manager to Sign a Professional Services Agreement with Sanderson Stewart for the South 3rd Avenue and Graf Street Intersection Improvements Project (M u rray) 14. Authorize the City Manager to Sign a Reimbursement Agreement with NorthWestern Corporation d/b/a Northwestern Energy for the Relocation of Existing Power Poles at Baxter Lane and North 27th Avenue (Murray) Page 2 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 15. Authorize the City Manager to Sign a Renewable Resource Grant Agreement with the Montana Department of Natural Resources and Conservation Renewable Resource Grant Program to Support the Sunset Hills Cemetery and Lindley Park Water Conservation Project (Ahlstrom) 16. Authorize the City Manager to Sign Amendment Number 3 to the Professional Services Agreement with Morrison-Maierle Inc.for Design Services for the Sunset Hills Cemetery and Lindley Park Water Conservation Project(Ahlstrom) 17. Authorize the City Manager to Sign Amendment Number 2 to the License Agreement with The Trust for Public Land for Use of City Property at the Story Mill Community Park(Overton) 18. Ratify the City Manager's Signature on a City of Bozeman Infrastructure Design Agreement with Bozeman Health for the Design of the Front Street Interceptor(Nielsen) 19. Resolution 4973, Certification of Delinquent City Assessments to Gallatin County(Clark) 20. Ordinance 2013 Final Adoption, Modifications to the Bozeman Municipal Code Related to Effective Public Parking Management and Enforcement Activities(Meece) 21. Ordinance 2016 Final Adoption, the Maple Terrace Zone Map Amendment to Rezone 0.81 Acres from R-1, Residential Low Density,to R-O, Residential Office, Generally Located Along West Durston Street East of North 19th Avenue,Application 18217 (Jadin) 22. Resolution 4997, Appointing Special Counsel in the Matter of the Ethics Complaint of Roger Koopman (Sullivan) 06:05:14 PM (00:06:31)City Manager Overview CM Surratt provided the highlights of the consent agenda. 06:08:25 PM (00:09:42) Public Comment Mayor Andrus opened public comment. 06:08:42 PM (00:09:59)Mary Dell Joyner,Public Comment Ms.Joyner lives in the Maple Terrace Subdivision and reiterated previous comments about protesting the rezoning of the subdivision. 06:11:36 PM (00:12:53)Judy Locker,Public Comment Ms. Locker and her husband live immediately adjacent to the rezoned lots in the Maple Terrace Subdivision. She spoke of friends and neighbors being upset about the Maple Terrace Zone Map Amendment.She talked about infill. 06:14:03 PM (00:15:20)Motion and Vote to approve Consent Items 1-5 and 7-22 as submitted. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Page 3 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve H. 06:14:22 PM (00:15:39)Consent II—Items Acted Upon Without Prior Unanimous Vote 1. Resolution 4977, the Bridger Vale Annexation of Approximately 6.5 Acres Located Along Manley Road and to the North of the East Gallatin Recreational Area,and Authorizing the City Manager to Sign the Associated Institutional Controls Declaration with Bridger Vale LLC, Application 17230 (Saunders) 2. Ordinance 1985 Provisional Adoption, the Bridger Vale Zone Map Amendment to Designate 1.8289 Acres as PLI, Public Lands and Institutions, and 4.6607 Acres as REMU, Residential Emphasis Mixed Use, Located Along Manley Road and North of the East Gallatin Recreation Area,Application 17230(Saunders) 3. Authorize the City Manager to Sign a Public Street and Utility Easement with Bridger Vale, LLC for Manley Road to Satisfy a Term of the Bridger Vale Annexation, Application 17230 (Saunders) 4. Approve the Use of Water and Wastewater Impact Fee Credit Offsets for the Montana State University New Residence Hall Project Pursuant to Commission Resolution 4939 (Heaston) 06:14:33 PM (00:15:50) Public Comment Mayor Andrus opened public comment. 06:14:47 PM (00:16:04)Bob Farrington,Pubic Comment Mr. Farrington,with the Sunrise Rotary Club,spoke in support for the Annexation of the Bridger Vale Subdivision. He talked about a new entry road and additional acreage added to the park. 06:15:32 PM (00:16:49)Motion and Vote to approve Consent Il Items 1-4, with Item#4 being the original Consent Agenda Item#6, as submitted. The motion passed 4-1. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve I. 06:16:02 PM (00:17:19) Public Comment There was no public comment. J. 06:16:50 PM (00:18:07)Action Items Page 4 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 1. 06:16:53 PM (00:18:10) Resolution 4971, Creation of Special Improvement Lighting District Number 749 for the West Winds SW Subdivision (Donald) 06:17:07 PM (00:18:24)Staff Report Finance Director Kristin Donald presented the SILD for the West Winds SW Subdivision and pointed out one Phillips Lumic LED light will be installed.She reviewed a map of where the light will go and the estimated cost.She stated no written protests or public comment have been received. 06:18:08 PM (00:19:25) Public Comment There was no public comment. 06:18:22 PM (00:19:39)Motion to adopt Resolution 4971, Creation of Special Improvement Lighting District Number 749 for the West Winds SW Subdivision. Commissioner-Terry Cunningham: Motion Commissioner-I-Ho Pomeroy:2nd 06:18:36 PM (00:19:53) Discussion Cr. Cunningham stated this is a matter of course where the city pays power bills and maintenance and bills residents back through assessments. He will support the motion. Cr. Pomeroy stated we have to pay for electricity for the lights, and she will support the motion. Mayor Andrus reiterated her previous thoughts that it would be a good idea for us to ask NorthWestern Energy to provide information,such as a financial analysis,inventory of these lights and asset assessment and ongoing management plan,for the lighting districts. DM Mehl agreed to ask CM Surratt to ask NorthWestern Energy to explore what the mayor described. Cr.Cunningham supports the idea. Cr. Krauss confirmed Mayor Andrus is referring to the old lighting districts. 06:21:36 PM (00:22:53) Point of Clarification CM Surratt asked whether the commission would like NorthWestern Energy to share information in this setting or more of a report to pass along. Mayor Andrus confirmed in this setting if they are able. 06:22:00 PM (00:23:17) Vote on the Motion to adopt Resolution 4971, Creation of Special Improvement Lighting District Number 749 far the West Winds SW Subdivision. The motion passed 5- 0. Commissioner-Terry Cunningham: Motion Commissioner-I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Page 5 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 Commissioner-Terry Cunningham:Approve 2. 06:22:11 PM (00:23:28)West Winds SW Major Subdivision Final Plat to Create 72 Residential Lots and an Open Space Lot and Authorize the City Manager to Sign a Perpetual Access Easement and a Release and Reconveyance of Utility Easements with ISLANDS, LLC, the Director of Public Works to Sign the Same on behalf of the City of Bozeman,the Director of Parks to Accept the Improvements-in-lieu of Parks, and the Director of Community Development to Sign the Improvements Agreements on behalf of the City of Bozeman, Application 18461(Quasi-Judicial) (Saunders) 06:22:53 PM (00:24:10)Staff Report Associate Planner Adi Jadin filled in for Community Development Manager Chris Saunders who reviewed this application. She commented SILD 749 setting up this lighting district was one of the conditions of approval for this final plat. She gave background to remind the commission where the subdivision is located.She talked about the PUD and alley frontage. She talked about the mixed development structures and what is remaining to complete. 06:25:21 PM (00:26:38)Questions of Staff DM Mehl talked about the public comment from a member of CAHAB received today regarding financing and asked for staff's response to the public comment. 06:25:56 PM (00:27:13)Staff Clarification Community Development Director Marty Matsen responded to the public comment received. He talked about the affordable housing plan received during the preliminary plat process. He talked about the resolution with CAHAB that was put in place. He talked about the proposed plan. 06:32:38 PM (00:33:55) Questions of Staff Continued DM Mehl asked why not require what CAHAB suggested. He asked whether there is a greater need for two bedroom than three bedroom. He asked whether the staff report should be supplanted with the slides for the permanent record because they are different. Cr. Cunningham asked about the accuracy of the 34 three-bedroom and 32 two-bedroom mix in the site plan. He asked whether this is the first new phase project considering cash-in-lieu. He asked about tightening the ordinance. CA Sullivan talked about a couple components of the affordable housing ordinance. He talked about the affordable housing plan. Mayor Andrus asked if anything changed between the time the commission saw the application and when it came onto the consent agenda. Cr. Krauss asked CA Sullivan about future plats that come to the commission for approval relative to identifying any structure that goes on the property. Mayor Andrus asked if this just applied to the houses within the affordable housing plan. Cr. Krauss asked staff about deed restricting lots to the number of bedrooms. CA Sullivan talked about the affordable housing plan as the commission created it,which has certain Page 6 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 contents required to be submitted. He talked about compliance. Cr. Krauss asked if the affordable housing ordinance controls development relative to the size of the bedrooms going forward of every single lot in a subdivision. CA Sullivan clarified what the affordable housing ordinance restricts and what the city has authority to enforce for the affordable homes that are there. Cr. Cunningham asked about when developers put in their plans whether it's a guess and is recognized when the ordinance was written. He asked about the mix of bedroom equivalents. 06:57:48 PM (00:59:05)Applicant Clarification Trevor McSpadden, Haystack Development,spoke on behalf of the applicant. He talked about the challenge being in the matrix and trying to identify that mix in the subdivision phase. He talked about his understanding of the planning director and affordable housing program manager at the time,which was getting the homes built. He further talked about challenges facing developers and builders. 07:03:16 PM (01:04:33)Questions of Applicant Cr. Pomeroy asked out of 72 total lots, how many affordable housing units are provided.She asked how many market rate homes are provided out of those lots. Cr. Cunningham asked about the three townhomes with different addresses, making them noncontiguous. Cr. Pomeroy asked what merit or attractions our city has when they decide they will produce the six units of affordable housing. 07:10:46 PM (01:12:03) Public Comment Mayor Andrus opened public comment. 07:10:52 PM (01:12:09)Kevin Thane,Public Comment Mr.Thane is a CAHAB member and talked about the difficulties this final plat caused the CAHAB at review. He talked about the reasons the board rejected the plan and quoted requirements from the ordinance. He suggested rewriting the affordable housing ordinance. 07:13:56 PM (01:15:13)Greg Stratton,Public Comment Mr.Stratton is a CAHAB member and developer. He talked about his thoughts for another way to approach the challenges and to allow the developer some flexibility according to the needs assessment. He talked about the plan not meeting the ordinance. 07:15:40 PM (01:16:57)Staff Clarification CA Sullivan reviewed the process and timing of affordable housing plan submissions and review,as well the involvement of CAHAB. He pointed out that tonight is an unusual circumstance with final plat and confirmed the proper action of the commission,which is to approve the preliminary plat. He further pointed the commission can determine it does not conform to the regulations according to the UDC. 07:17:38 PM (01:18:55)Questions of Staff Page 7 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 Cr. Pomeroy asked for an understanding of the process tonight regarding the motion. 07:19:04 PM (01:20:21)Motion that the City Commission approve the West Winds SW Major Subdivision Final Plat, application 18461, to create 72 residential lots and an open space lot, and authorize the City Manager to sign a perpetual access easement and the release and reconveyance of utility easements with ISLANDS, LLC, the Director of Public Works to sign the same on behalf of the City of Bozeman, the Director of Parks to accept the improvements-in-lieu of parks, and the Director of Community Development to sign the improvements agreements on behalf of the City of Bozeman. Commissioner- I-Ho Pomeroy: Motion Deputy Mayor-Chris Mehl: 2nd 07:20:01 PM (01:21:18) Discussion Cr. Pomeroy hopes this is a good step to produce more affordable housing in Bozeman. DM Mehl stated he thinks this was an appropriate signature by the director and thinks CAHAB pointed out the ambiguity that needs to be settled in the future. Cr. Krauss pointed out that the commission previously approved the preliminary plat and will vote for it. Cr.Cunningham agrees the applicant has met conditions of approval and the plat conforms to regulations. He talked about the need for more certainty in the ordinance. Mayor Andrus will support the motion given previous approval of the preliminary plat. She commented that changes and questions will be discussed. 07:27:09 PM (01:28:26) Vote on the Motion that the City Commission approve the West Winds SW Major Subdivision Final Plat, application 18461, to create 72 residential lots and an open space lot, and authorize the City Manager to sign a perpetual access easement and the release and reconveyance of utility easements with ISLANDS,LLC, the Director of Public Works to sign the some on behalf of the City of Bozeman, the Director of Parks to accept the improvements-in-lieu of parks,and the Director of Community Development to sign the improvements agreements on behalf of the City of Bozeman. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- 1-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 07:27:22 PM (01:28:39) Recess Mayor Andrus called the commission into recess until 7:35 PM. 07:35:04 PM (01:36:21)Call to Order Page 8 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 Mayor Andrus called the meeting to order at 7:35 PM. 3. 07:35:09 PM (01:36:26) NW Corner of Cottonwood and Oak Growth Policy Amendment, Revising the Future Land Use Map from Residential and Present Rural to REMU, Residential Emphasis Mixed Use(130.99 Acres), and CCMU, Community Commercial Mixed Use(29.51 Acres), on 160.51 Acres, Located at the Northwest Corner of North Cottonwood Road and West Oak Street,Application 18450(Garber) 07:35:43 PM (01:37:00)Staff Presentation Assistant Planner Danielle Garber presented the growth policy map amendment for the property and entered the staff report into the record.She reviewed the subject property and parcel. She talked about the current and proposed land use designations.She stated staff finds no restrictions on approval and no public comment has been received. 07:41:32 PM (01:42:49)Questions of Staff DM Mehl asked whetherthe city-adopted capital improvement plans facilitate this development now or within the five-year window. 07:41:54 PM (01:43:11)Staff Clarification City Engineer Shawn Kohtz talked about the Davis Lane lift station project, as well as the Norton East Ranch Interceptor project sewer capacity. He talked about street elements and an upgrade of the intersection of Cottonwood and Oak in 2020. 07:44:00 PM (01:45:17)Questions of Staff Continued Cr.Cunningham asked about a commercial node near the high school that was planned and is no longer feasible. He asked how to get input from the joint city/county Planning Coordinating Committee. DM Mehl stated the Planning Coordinating Committee is working on a planning area around the city. He talked about a memorandum of understanding going into place relevant to differences between city and county codes. Cr. Pomeroy asked about definitions of Residential Emphasis Mixed Use (REMU) and Community Commercial Mixed Use (CCMU). Mayor Andrus asked about the three conditions with opposing objectives in terms of favorable approval. She asked if this property is currently being used as agricultural. DM Mehl asked whether we would never have annexed anything because of infill and a long history of agriculture. Cr. Krauss asked whether developing this property under the designations requested would mean higher densities than commonly found in the outlying areas of the county. 07:54:43 PM (01:56:00)Applicant Presentation Greg Stratton,with Kilday and Stratton, is representing Brian Klein who has the property currently under contract for purchase. Mr. Stratton expanded on the staff presentation regarding the location and current growth policy designations.They are requesting the biggest portion of the property to be used Page 9 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 for REMU and commercial use. He talked about the four criteria they are required to meet. He talked about replacing the need for commercial nodes. 08:01:30 PM (02:02:47)questions of Applicant DM Mehl asked if Mr. Stratton has seen the staff report and asked about the status of the request for annexation and zoning in staff notes. Cr.Cunningham asked about the community commercial use as service to the new high school. He asked about services to be provided in the future and the understanding between the city and developer. DM Mehl asked if a node would make the most sense at the intersection of two large roads at the development location in addition to the high school. 08:04:39 PM (02:05:56) Public Comment There was no public comment. 08:05:02 PM (02:06:19)Motion that having reviewed and considered the application materials,public comment, and all the information presented, I hereby move to adopt the findings presented in the staff report and to approve the growth policy amendment application 18450 with contingencies necessary to complete application processing. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd 08:05:24 PM (02:06:41) Discussion DM Mehl noted there has been full disclosure from the Planning Board, and he already voted on this as a member. He stated he is in agreement that the application is in overall compliance with the growth policy. Cr. Krauss talked about the challenges of residential without the neighborhood commercial B-1 developments. He will support this and favors development densities. Cr. Cunningham believes they are following the signals of the city and the need of the sports park to provide services. He talked about the desire of the developer to work with the existing wetlands as an amenity. Cr. Pomeroy talked about protecting farmland in this area. She supports the findings. Cr. Krauss expressed his reservation about developing in this area due to lack of employers. DM Mehl mentioned the high school and elementary school will produce staff. He talked about the need for density nodes. Mayor Andrus will support this application and stated the CCMU and REMU designations are appropriate. 08:20:48 PM (02:22:05) Vote on the Motion that having reviewed and considered the application materials,public comment, and all the information presented,I hereby move to adopt the findings presented in the staff report and to approve the growth policy amendment application 18450 with contingencies necessary to complete application processing. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Page 10 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 4. 08:20:59 PM (02:22:16) Presentation of Comprehensive Annual Financial Report and Results of the Financial Audit for Fiscal Year 2018 (LaMeres) 08:21:19 PM (02:22:36)Staff Presentation City Controller Brian LaMeres opened the presentation for the results of the FY 2018 audited financial statements. He introduced the audit team from Anderson ZurMuehlen, as well as the city team who are available for questions. Jessica Van Voast, CPA with Anderson ZurMuehlen, presented results of the 2018 audit. She reviewed the audit process, independent auditor's reports and other matters of interest. 08:30:15 PM (02:31:32)Questions of Auditors Cr. Cunningham asked about creation of the financial statements and the process of controls. He asked about communication between audit committee,staff and auditors regarding future assignments. Cr. Pomeroy asked about the definition of emphasis of matter relative to the reporting process. 08:33:40 PM (02:34:57) Public Comment There was no public comment. 08:33:53 PM (02:35:10)Motion to accept the Fiscal Year 2018 Comprehensive Annual Financial Report and the accompanying Letter to Governance. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd 08:34:07 PM (02:35:24) Discussion Cr. Krauss stated it is a good audit report and appreciates auditors delivering it in person. Cr. Cunningham commented controls and financial statements have been evaluated and are unblemished,which gives tax payers confidence funds are being used correctly. Cr. Pomeroy stated the report was presented fairly with no errors,and everything looks great. DM Mehl is on the Audit Committee, and he talked about the state requirements and importance to do this every year. Mayor Andrus will support this motion and echoes sentiments from other commissioners regarding the hard work. Cr. Krauss mentioned specific staff and talked about internal controls tested by auditors. Page 11of16 Bozeman City Commission Meeting Minutes,December 17,2018 08:39:47 PM (02:41:04) Vote on the Motion to accept the Fiscal Year 2018 Comprehensive Annual Financial Report and the accompanying Letter to Governance. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 5. 08:40:03 PM (02:41:20) Downtown Strategic Parking Plan Update (Winn) 08:40:24 PM (02:41:41)Staff Presentation Assistant City Manager(ACM)Chuck Winn presented the Downtown Strategic Parking Management Plan. He talked about strategic plan alignment and reviewed the history of parking resource management in Bozeman. He reviewed five big initiatives within the Downtown Parking Plan. He talked about the cash- in-lieu of parking program. He talked about financing options for improvements and outlined options for moving forward. ACM Winn introduced staff from Parking, Economic Development, City Administration, Community Development, and the Downtown Bozeman Partnership who are available to answer questions. 09:03:22 PM (03:04:39) Questions of Staff Cr. Cunningham asked about how the funding sources of the Tax Incremental Financing(TIF) District and Special Improvement District(SID)would work together or differ. He asked about a model for reducing parking demand by opening opportunities for bike and transit. How asked about ride share. Cr. Pomeroy asked about elevators and handicapped parking in the parking garage. She asked about parking reductions for B-3 zones.She asked about expectations for walking distance from available parking to downtown restaurants. DM Mehl asked about staff's expectation for guidance. He talked about lack of data to provide input. Cr. Krauss asked where the demand for all the increased downtown parking is coming from in a general sense. He talked about public transportation affecting the demand for parking. CM Surratt addressed questions regarding guidance for staff and explained it was intended as a way to understand issues.She addressed the request for more data and stated this is a preview of things to deal with in the future. Cr. Krauss talked about a downtown, in the near future,where current existing parking is adequate or close to adequate. 09:42:59 PM (03:44:16) Public Comment Mayor Andrus opened public comment. 09:43:02 PM (03:44:19) Chris Naumann, Public Comment Page 12 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 Mr. Naumann spoke as Chair of the Parking Commission. He stated that the main bullet points staff talked about today are three of 26 total strategies in the Strategic Downtown Parking Management Plan. He talked about how many have been completed and how many are on hold. 09:44:56 PM (03:46:13)David Kock,Public Comment Mr. Kack talked about parking and transportation going hand in glove and the need to look at them collectively. He talked about expectations and perception. He talked about reasonable access. 09:48:09 PM (03:49:26)Questions of Public Comment Cr. Krauss referred to the public comment by Mr. Kack that no city has built its way out of peak hour traffic and asked whether the reference is toward driving lanes only or inclusive of public transportation systems. 09:50:11 PM (03:51:28) Discussion Cr. Cunningham talked about the growing perception of difficulty finding parking downtown. He talked about the lag between decisions and solutions. Cr. Pomeroy commented about the necessity to think about more buses and drivers for public transportation systems and need to educate citizens about walking distances. DM Mehl thinks this is a missed opportunity tonight and has been waiting for dynamic data to be able to make hard decisions,which he hopes will come in the next couple of months. Cr. Krauss talked about the ongoing decision relative to what kind of town we want to be and where parking resides as a priority. 10:00:36 PM (04:01:53) Meeting Extended Mayor Andrus extended the meeting until 10:30 PM. 10:00:40 PM (04:01:57) Discussion Continued Cr. Krauss pointed out partners in midtown and the possibility of putting a garage in that area. Mayor Andrus talked about the question of what is driving demand for parking in downtown and the city's commitment to provide it.She talked about the need to have a bigger discussion surrounding parking strategies which will be a special presentation next time. Motion: No motion is required.Advertised as an action item so the Commission may provide direction as needed. 6. 10:09:01 PM (04:10:18) Resolution 4942, Increasing the Fee for the Cash-in-lieu of Parking Payment Option to the Off-Street Parking Requirement of the Bozeman Municipal Code (Meece) 10:09:31 PM (04:10:48)Staff Presentation Parking Manager Ed Meece presented Resolution 4942, a recommendation from administration and the Parking Commission,to increase cash-in-lieu of parking fees from $5,000 per space to$25,000 per Page 13of16 Bozeman City Commission Meeting Minutes,December 17,2018 space. He explained the definition of a cash-in-lieu parking system. He talked about the current operating process of the cash-in-lieu fee established by the City Commission in 1999. He referenced a technical memorandum in the 2016 Strategic Parking Management Plan used by Parking Division staff and Parking Commission to calculate an appropriate increase to the cash-in-lieu of parking fee. 10:16:03 PM (04:17:20) Questions of Staff Cr. Pomeory asked about the per stall cost. She asked why there was no gradual increase in 19 years. She asked whether the large hotels developed downtown pay cash-in-lieu. DM Mehl asked how many cash-in-lieu requests have been made in the last two years and why there is an expectation in an uptick for cash-in-lieu from major developments. Cr. Cunningham asked about the intent for cash-in-lieu and what it costs to build one consolidated parking structure. He asked whether the cash-in-lieu will be used in concert with other tools for sources of funding. 10:29:58 PM (04:31:15) Meeting Extended Mayor Andrus extended the meeting to 10:45 PM. 10:30:06 PM (04:31:23)Mark Egge,Public Comment Mr. Egge made several points with regard to the downtown parking supply, downtown residents biking or walking to work and the uncertainty of the future demand for parking. He talked about the broader implications of the parking code. 10:32:58 PM (04:34:15)Chris Naumann,Public Comment Mr. Naumann, Chair of the Parking Commission,stated the reason the Parking Commission made the resolution they did was to right-price the tool. He talked about what cash-in-lieu provides. 10:34:31 PM (04:35:48)Motion to adopt Resolution 4942,Increasing the Fee for the Cash-in-lieu of Parking Payment Option to the Off-Street Parking Requirement of the Bozeman Municipal Code. Commissioner- I-Ho Pomeroy: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve DeputV Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve 10:34:54 PM (04:36:11) Discussion Cr. Pomeroy talked about the jump in the fee versus a gradual increase. She will support the motion. DM Mehl will support the motion. He stated the fee is more in line with the cost and will be more efficient in the long run. Cr. Krauss talked about the perception that parking is being taken up with no contributions. He stated Page 14 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 that with the current environment, he is okay voting for this. Cr.Cunningham talked about his preference to have seen the plan before deciding how to use the money. He thinks we are doing things out of order, but this is likely a tool we will use the CILP to help accomplish that objective. Mayor Andrus will support this. She talked about parking as an undervalued asset and looks forward to learning about the downtown plan. 10:42:57 PM (04:44:14) Vote on the Motion to adopt Resolution 4942, Increasing the Fee for the Cash- in-lieu of Parking Payment Option to the Off-Street Parking Requirement of the Bozeman Municipal Code. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve K. 10:43:06 PM (04:44:23) FYI/Discussion • Mayor Andrus stated that on January 7th,the commission will be talking about goals. L. 10:43:49 PM (04:45:06)Adjournment Mayor Andrus adjourned the meeting at 10:44 PM. Cynthia L.Andrus Mayor ATTEST: �S;'� <�` ••♦`y _ Robin Crough City Clerk •C'�•... 1883 • �� L�TIN ��O Co Page 15 of 16 Bozeman City Commission Meeting Minutes,December 17,2018 PREPARED BY: Brenda weeney Deputy City Clerk Approved on: J ap1�1 Page 16 of 16