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HomeMy WebLinkAbout18- Task Order DTN18-002 - Sanderson Stewart - Downtown Structured Parking Site Feasibility Analysis City of Bozeman Urban Renewal District Term Contract Task Order Number #DTN18-002 PROJECT: Downtown Structured Parking Site Feasibility Analysis Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services. This Task Order is dated December 13, 2018 between the City of Bozeman Downtown Urban Renewal District (URD) and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this Task Order: URD: Chris Naumann, Downtown URD Director Contractor: Danielle Scharf, Sanderson Stewart SCOPE OF WORK: The scope for this task order is detailed in the attached City of Bozeman Urban Renewal District Scope of Work —Task Order Number DTN18-002. COMPENSATION: Sanderson Stewart will bill for its services on a lump sum basis with a project total of $75,000.00. Sanderson Stewart shall submit invoices to the City of Bozeman Downtown URD for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the "percentage of completion method" whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. The provisions of the Professional Services Agreement shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozema Sanderson Stewart Andrea Surratt, Ci a ger Danielle Scharf, Principal ►14A SANDERSON 415re STEWART Downtown Urban Renewal District Scope of Work—Structured Parking Site Feasibility Analysis Task Order No. DTN18-002 12/13/18 Sanderson Stewart is pleased to provide this scope of work for a feasibility analysis of various sites in Downtown Bozeman that have been proposed for additional structured parking. This work is to be done as a part of the Downtown Urban Renewal District term contract for architectural and engineering services. The consultant team for this project includes A&E Architects and Walker Consultants. This project consists of an analysis of up to five(5) sites in Downtown Bozeman that are being considered for additional structured parking. General descriptions of the five(5) sites being considered include the following: • Federal Building Lot at the northwest corner of Olive/Black • First Security Bank Lot at the northeast corner of Babcock/Bozeman • Library Lot at the northeast corner of Wallace/Curtiss • First Interstate Bank/Holy Rosary Catholic Church Lot at the northwest corner of Babcock/Grand • County Courthouse Lot at the southwest corner of Mendenhall/3rd Ave The analysis will be conducted in two parts. Part 1 will consist of the initial site assessments, including identification of opportunities and constraints at each site,as well as development of an evaluation matrix and priority rankings. Part 2 will include concept designs and cost estimates for the highest priority sites. A detailed list of assumptions and scope of services for the project are outlined below. Scope of Work: Part I—Initial Site Assessment and Evaluation Matttix Phase 1—Project Initiation This phase of the project will include project initiation and planning tasks, including scoping, contract preparation,and kick-off meetings with the Downtown Bozeman Partnership and City of Bozeman. All project management tasks and client meetings beyond project initiation will be allocated to the remaining project phases. Phase 2—Initial Site Assessment and Base Mapping This phase will include the initial assessment of the five(5)potential structured parking sites and identification of opportunities and constraints for each site. This will include development of vicinity maps that identify existing conditions, nearby features/businesses, and the economic development potential within walking distance (1000-foot radius) of each site. Mapping will be developed using City of Bozeman GIS information and aerial images, as well as maps provided by the Downtown Plan consultant in SketchUp and/or InDesign formats. Formal site surveys will not be conducted for this level of analysis. The initial assessment for each site will include a concept-level evaluation of potential parking layouts,traffic circulation, ramping systems, vehicular entry/exit configurations, and pedestrian portals for the new garage options. Although conceptual in nature,these plans will be based on sound parking design principles to provide efficient,user-friendly parking for the project. This stage of the project will also include a review of City of Bozeman code requirements for parking geometrics, setbacks, height]imitations and other criteria impacting the parking structure design. Phase 3—Site Evaluation Matrix and Priority Rankings This phase of the project will include the development of evaluation criteria and an overall matrix that displays how each site ranks relative to the criteria considered. Examples of the criteria to be considered include functional desirability, constructability, development potential within the 1000-foot radius, number of decks/overall parking capacity, cost/return on investment, opportunity for public/private partnerships, and proximity to the heart of downtown. Other criteria will be developed with input from the Downtown Bozeman Partnership and City of Bozeman as the project progresses. The potential expansion of the existing Bridger Park Garage (currently being evaluated through a separate feasibility study)will be included as a sixth site in the evaluation matrix. General rankings of the individual sites will be provided based on the final criteria and the top three (3) preferred sites will be identified for further review. A review meeting will be held at this stage of the project with the Downtown Bozeman Partnership and the City of Bozeman to discuss the evaluation criteria and preliminary rankings. Phase 4—Initial Summary Report The preceding analysis will be presented in an initial summary report for Part 1 of the project. This report will outline the methodology used for the analysis and present the findings. A summary sheet will be developed for each of the five (5) potential sites that provides a vicinity map and a summary of evaluation criteria and unique characteristics. Design concepts (diagrammatic space/vertical massing) and cost estimates will be provided as Part 2 of the project after a separate authorization to proceed is provided by the Client. A review meeting will be held with the Downtown Bozeman Partnership and the City of Bozeman at this stage of the project to discuss the initial findings and draft report. The initial summary report will be revised as needed to address all review comments received. Part 2—Design Concepts and Final Report Phase 5—Design Concepts and Cost Estimates This phase of the project will consist of up to two (2) diagrammatic design concepts for each of the top three (3)sites. The design concepts will identify access points,proposed circulation/parking layout,number of levels, proposed stair and/or elevator tower locations, potential commercial space on the perimeter, and other miscellaneous features that could be constructed on each site. Concepts will represent diagrammatic space planning and vertical massing only, but not necessarily architectural styling or concepts. Stall counts, square footage of constructed areas,and parking efficiency will be tabulated for each alternative. Concept-level cost estimates will be developed for each concept based on the number of spaces and recent average construction costs per space. A review meeting will be held at this stage of the project with the Downtown Bozeman Partnership and City of Bozeman to review the design concepts. Phase G—Final Summary Report The preceding analysis and design concepts will be presented in a final summary report. This report,,ill include all of the elements from both Part 1 and Part 2 of the project. Design concepts (diagrammatic space/vertical massing) and cost estimates will be provided for the top (3) sites only. The report will include a cost summary table that shows the anticipated cost for all five (5) sites,as well as the cost for expanding the existing parking structure (currently being evaluated through a separate feasibility study) for comparison. A final review meeting will be held with the Downtown Bozeman Partnership and the City of Bozeman at this stage of the project to discuss the findings, concept designs and draft report. A final report will be prepared after all review comments are received. Exclusions: The following items are not expected to be needed for this project and are therefore specifically excluded from this scope of work: • Topographic and boundary survey of the proposed sites • Analysis of additional sites beyond the five (5) sites listed in this scope • Architectural styling/design concepts • Design phases beyond high-level concepts • Detailed cost estimates • Presentation of findings beyond the review meetings listed in this scope • Stakeholder/public meetings If needed,these items will be added as a separate task order or contract amendment. Fees and Billing Arrangements: Phase Fee Part 1—Initial Site Assessment and Evaluation Matrix 1. Project Initiation $2,000 2. Initial Site Assessment and Base Mapping $15,000 3. Site Evaluation Matrix and Priority Rankings $21,000 4. lnitial Summary Report $12,000 Sub Total for Part 1 $50,000 1 Part 2—Design Concepts and Final Report 5. Design Concepts and Cost Estimates $22,000 6. Final Summary Report $3,000 Sub-Total for Part 2 $25,000 Total Project $75,000 Sanderson Stewart will bill for its services on a lump sum basis by phase with a project total of 7$ 5,000. We will not proceed with Part 2 of the project until a separate authorization to proceed is given by the Client. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the "percentage of completion method" whereby Sanderson Stewart will estimate the percentage of the total work(provided on a lump sum basis)accomplished during the invoicing period. Project Schedule: The anticipated schedule for this project consists of the Part 1 deliverables within three (3) months of notice to proceed. The Part 2 deliverables are anticipated to take one(1)additional month to complete after a separate authorization to proceed with Part 2 is given by the Client. Reasonable time shall be allowed for review and coordination with other related projects currently underway, including the Downtown Plan and the Bridger Park Garage Expansion Feasibility Study.