HomeMy WebLinkAbout88- Wastewater Treatment Plant Infiltration/Percolation Pond Engineering Study
The study is subdivided into three phases.
'l'he results of
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AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
for
BOZEMAN WASTEWATER TREATMENT PLANT
INFILTRATION/PERCOLATION POND ENGINEERING STUDY
THIS AGREEMENT made as of the 8+1.. day of ~ b-vr- ,
191~, by and between the City of Bozeman, a municipal corporation
of the State of Montana, hereinafter called the "Owner", and
Thomas, Dean & Hoskins, Inc., hereinafter called the "Engineer",
WIT N E SSE T H:
That whereas the Owner intends to complete an engineering
study to recommend the most cost effective long term solution for
the I/P pond mOdification/replacement, and that said study is to
be in accordance with EPA criteria for 100% funding.
NOW, THEREFORE, the Owner and Engineer, for the consideration
hereinafter set forth, agree as follows:
I. The Engineer agrees as follows:
A. The Engineer shall conform to the requirements of
Sections 18-2-121 and -122, M.C.A., and all other
applicable laws, ordinances, statues, rules and
regulations.
B. The Engineer agrees to perform professional services
in connection with the project and will serve as the
Owner's representative in those phases of the
project to which this agreement applies.
SCOPE OF WORK
GENERAL
the work in each phase will be summarized and reviewed prior to
beginning the next phase. The scope of work in subsequent phases
may be altered if data from the previous phase indicates an
adjustment is necessary. The recommended work for each phase shall
be approved by the City of Bozeman and the Montana Department of
Health and Environmental Sciences prior to proceeding with the
work.
PHASE I - SCREENING PROCESS
J~ Review Existing Data.
a. Research original design data on existing soils
and the site grading plan.
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b. ~eview Bozeman plant records on ammonia concen-
trations in lIP bed effluent and apparent soil
hydraulic conductivity.
o. Test wastewater secondary effluent for SAR and
electrical conductivity.
~ Soil Testinq.
a. Test soil samples from six beds for sodium
adsorption ratio (SAR) , electrical conductivity
and pH.
b. Describe soil types and horizons at sampling
locations.
~ Review Flow Splittinq Capabilities and Problems.
a. The existing flow control system shall be revised
to its original configuration by treatment plant
staff.
b. The cOntrol system performance will be observed
to determine the scope of the problems the
existing system is encountering.
c. The capability of the existing system will be
briefly analyzed to determine whether Or not the
existing system limitations can be tolerated or
whether modification of existing equipment is
necessary.
d. If modification of the existing control system is
deemed necessary, the design of the modifications
shall be done as part of a separate contract and
shall not be a part of this study.
~ Testing Proqram.
Develop a sampling and testing program for Phases II and III.
~ Summarize Results of Phase I.
a. Prepare a brief written report summarizing the
results of Phase I work.
b. Recommend three lIP beds on which further testing
should be conducted.
c. Discuss the report with City of Bozeman and Water
Quality Bureau officials via telephone prior to
proceeding with Phase II. A meeting shall not be
required.
PHASE II - TESTING PROGRAM FOR THREE SELECTED liP BEDS
~ Coliform Testing.
a. Install a water level monitoring gauge in each of
the three selected beds.
b. The three beds shall be tested for a maximum of
three flooding cycles. Each cycle shall be 7 days
in length. During the first two days of each
flooding cycle, City personnel shall sample the
influent and effluent, twice daily, of each of the
three beds and test the samples for coliform.
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During the remainder of these flooding cycles, city
personnel shall sample and test the influent and
effluent from each of the beds at least once a day.
Water levels in each cell shall be recorded by city
personnel each time samples are taken.
~ Soils Testinq.
a. Two neutron access tubes shall be installed in each
of the three selected test cells. Tests will be
conducted to measure changes in soils water content
with depth to determine the rate of moisture move-
ment through the soils system and aeration during
the rest cycle.
b. Two suction lysimeters shall be installed at two
different locations in each cell. Lysimeters will
be utilized to draw a set of samples for fecal
cOliform testing. Testing shall be done by City
personnel. A maximum of two samples per lysimeter
shall be drawn and tested during each flood cycle.
c. A bromide tracer test will be conducted on each of
the three cells to determine if there is hydraulic
short circuiting within the soil system.
~ Summarize Results of Phase II.
a. A brief written report shall be prepared summarizing
the results of Phase II and making recommendations
for further study or test programs to be conducted
under Phase III. Ten copies of the report shall be
made for distribution to the City and the Water
Quality Bureau.
b. The Engineer shall discuss the report with representa-
tives of the Water Quality Bureau and the City of
BOzeman via telephone. A meeting will not be required.
c. A written summary of mutually agreeable actions to be
conducted in Phase III shall be provided following
telephone discussions.
PHASE III - TRIAL SOLUTIONS AND ALTERNATIVE SOLUTION EVALUATION
h General.
The type of work to be accomplished in Phase III depends on
the results and reCommendations of the work in the first two
phases. As such, the scope of work cannot be definitely defined.
Two types of trial solutions are considered probable and are used
as a basis for estimating the potential cost for Phase III.
2-A. Soil Amendments.
The hydraulic conductivity and coliform removal capability of
the existing soils may be improved with the addition of chemicals.
If the tests in Phases I and II indicate chemical soil amendments
may be beneficial, two beds will be treated with chemicals and then
coliform removal and hydraulic conductivity.
The two beds shall
the beds shall all be tested with non-disinfected secondary
affluent to c1etermine the affect of the chemical addition on
ba seaded to select vegetation after soil amendments have been
added. The following tests shall be run:
a. The treated beds shall be subjected to two flooding
test cycles each 7 days in length. The city of
Bozeman personnel shall sample influent and effluent
from the beds and test the samples for fecal coliform.
Two samples shall be drawn and tested each day for the
first two days of each test cycle and one sample a day
thereafter for the remainder of each test flood cycle.
b. Two samples shall be drawn from each lysimeter by the
two beds during each test flood cycle. A maximum
total of 12 samples shall be drawn. Testing for
coliform and ammonia shall be by the city of Bozeman.
c. Neutron tube tests shall be in the two soil amended
beds to provide comparative data on the rate of water
movement through the soil system before and after
soil amendments. A maximum of 8 sets of readings
per test flood shall be taken.
2-B. Disinfection with De-Chlorination After the liP Beds.
If disinfection is necessary to meet coliform limits, pre-
chlorination of the effluent prior to application to the liP beds
followed by de-chlorinatiofi of recovered percolate prior to
discharge to the river is an economically practical alternative.
The impact of chlorination on the nitrifying bacteria, however, is
unknown. A two month study will be conducted on two selected liP
beds to determine whether or not chlorination of the water prior
to application to the liP bed will adversely affect the nitrifying
capability of the system. The following work will be done as part
of the study.
a. A temporary chlorine solution feed to the
Lift station No. 2 wet well will be surface
run from the contact basin to Lift station
No.2.
b. A temporary sulfur dioxide feed facility will
be constructed next to the Parshall Flume
effluent meter from the liP beds. A manually
controlled bottle mounted vacuum feed system
shall be installed in a small metal building.
c. A temporary water line shall be run from the
building water system in the sludge building
to provide water for the operation of the
injector. The City shall provide the water
to the nearest outside hose bib.
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d. city of Bozeman personnel shall take daily
samples of the combined effluent from all the
liP beds and take test samples for ammonia,
fecal coliform and chlorine residual during
the two month study period. city personnel
shall monitor and adjust the sulfur dioxide
feed rate as necessary to meet discharge permit
conditions.
e. A maximum of 8 samples shall be drawn from the
suction lysimeters during the test period by
the engineer. The City shall test the samples
for ammonia and coliform.
f. The City of Bozeman shall provide all sulphur
dioxide necessary for de-chlorination and change
the cylinders as necessary.
g. All temporary piping and structures would be
removed upon completion of the testing program.
.1..... Cost Evaluation of Alternative Methods of Disinfection.
a. Chlorination before liP Beds - De-chlorination
after liP Beds.
b. Chlorination and De-chlorination after liP Beds.
c. Chlorination and De-chlorination before liP Beds.
d. Ultra-Violet Disinfection after liP Beds.
e. Ultra-violet Disinfection before liP Beds.
f. OZone Disinfection after liP Beds.
(Alternative types to be reviewed may be evaluated by mutual
consent but shall not exceed six in number.)
~ Prepare Written Report on Results of Phase III.
a. Summarize test data.
b. Make recommendations on solution to coliform
problem.
~ Meet with city and Water Quality Bureau Representatives to
Review Report and Recommendations.
The Owner and the Engineer hereby mutually agree to the Rules
and Regulations of Federal Register, Volume 48, No. 60, March 28,
1983, as contained in 40 CFR, Part 33, Subpart F, Section 33.1030,
which lists the Model Subagreement Clauses.
1. Supersession
2. Privity of Subagreement
3. Changes
4. Differing Site Conditions
5. Suspension of Work
6. Termination
7. Remedies
8. Price Reduction for Defective Cost or
Pricing Data (when applicable)
9. Audit; Access to Records
10. Covenant Against contingent Fees
11. Gratuities
12. Buy American
13. Responsibility of the Contractor
14. Final Payment
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II. The Owner agrees to provide the Engineer with all
available information described in the preceeding
Scope of Work at no expense to the Engineer.
III. The Owner's payments to the Engineer.
The basis of payment for services described above
and for any additional services requested by the Owner shall be as
outlined below:
& Basis for Pavment of Services. Payment will be made on
the basis of and in accordance with the following schedules, with
the exception that final payment may be adjusted upon determination
of necessity and prior authorization by the OWner. I f such
adjustment is within ten percent (10%) either above or below the
negotiated maximum, no adjustment will be made in the Engineer's
lump sum payment for profit.
1. The Engineer will be reimbursed for the actual
salaries paid employees for the time such employees are directly
utilized on work necessary to fulfill the terms of this Agreement.
To this amount will be added the actual cost attributed to such
items as specified in Paragraphs Band c.
2. The Engineer will be reimbursed for actual out-of-
pocket expense. Such expense shall include all travel and
subsistence and those other items set forth in Paragraph D. In
extreme cases, where cost is involved for right-of-entry or damage
to private property results from survey crews or drilling teams,
the Engineer shall obtain Owner approval and necessary expense
shall be considered as direct cost and shall be paid by the Owner
and shall be excluded from any fees provided for in this contract;
negligertt operations excepted.
3. The Engineer will be paid a lump sum fee of Eight
Thousand Two Hundred Seventy Dollars ($8,270), and not to exceed
these amounts to cover profits.
4. The total payment to the Engineer for the work shall
not exceed Seventy-Sevel1 Thousand Four Hundred Twenty-Sevel1 Dollars
($77,427) with the exception that final payment may be adjusted,
with Owner approval, to reflect the actual work accomplished. The
estimated fee is prepared in accordance with EPA Form 5700-41
(attached) .
~ Pavroll Costs.
1. Payroll costs shall be defined as the actual
salaries plus the following payroll additives of all personnel
working on the project. The Owner agrees to pay such actual
payroll items as Social Security, unemployment compensation, excise
and payroll taxes, Employees' Compensation Insurance, sick leave,
vacation, holiday pay and employees' retirement, employee medical
and disability insurance, in addition to actual salaries.
2. The hourly rate for salaried employees shall be
determined from their annual salary divided by two thousand eighty
(2,080) hours.
~ General Administrative Overhead. General administrative
overhead of the Engineer is applicable to the direct labor
described in Paragraph B, Payroll Costs. Such overhead shall
include, but not be limited to, administrative, clerical and
unallocated labor; employee bonuses and incentive awards; general
travel expenses; depreciation; dues and sUbscriptions; equipment
rental; freight; general business insurance; employee travel,
accident and life insurance; legal and accounting; office, drafting
room and laboratory supplies; professional fees and contract labor;
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reoruiting, rent, building and equipment repairs and maintenance;
taxe. and licenses, telephone and telegraph 1 gen?ral travel ~nd
employee relocation: utilities and janitorial serVlces; and offlce
miscellaneous expense.
JJ.L. "ijt"'of-Po~kQt :Expenses. Out-of-pocket expenses, directly
related to this project, shall be reimbursed at cost. They shall
include all travel and subsistence, special reproduction costs,
special equipment rental, fees paid to any specialists not on the
Engineer's payroll, computer facil i ties, and all unusual costs
associated with the project. It shall not include regular office
expenses such as rent, lights, normal equipment, and similar
expenses. It shall include the cost, at standard rates, of
printing needed of plans, drawings, etc.
h Partial and Final Pavments. Partial payments of the
foregoing will be made at monthly intervals, as the work
progresses, based on approved percentage of completion. Payments
will be made pursuant to certified invoices received, compatible
with Current practices and acceptable to the Owner.
~ Inspection and Audit. All books, papers, records,
payrolls, vouchers and invoices relating to costs and expenditures
incurred as to the performance of the services by the Engineer
hereunder shall be made available to the Owner, the Environmental
Protection Agency or their authorized representatives, for audit
and review, at the Engineer's respective offices at all reasonable
times during the contract period and for three (3) years from the
date of final payment.
IV. The Owner and Engineer further agree to the following
conditions:
A. Termination:
(1) The Owner shall have the right to terminate
this agreement for default should the Owner
determine that the Engineer is failing to
prosecute the work in a manner which assures
timely completion or that the Engineer is not
performing any of the provisions of this
agreement. If the Owner terminates for
default, then the Owner shall not be liable
for any further payment to the Engineer
whatsoever and the Engineer shall be liable
for any costs to the Owner resulting from the
termination. The Owner's rights herein are in
addi tion to any other remedies it tnay have
under the law.
(2) The Owner shall also have the right to
terminate this agreement for its convenience
upon seven (7) days written notice. If the
Owner terminates for its convenience, the
Engineer shall waive any claims for damages
including loss of anticipated profits, and as
the sole right and remedy of Engineer, Owner
shall pay the Engineer for the work performed
plus any reasonable costs incidental to the
termination of the work.
B. Liabilitv:
~!~.!.!~
The Engineer agrees to indemnify and save harmless
the Owner, its officers, agents and employees
against and from any and all actions, suits, claims,
demands, expenses (including a reasonable attorney's
fee) or liability of any character whatsoever
brought or asserted for injuries to the death of any
person or persons, or damages to property arising
out of, resulting from or in connection with the
performance of the work herein specified.
The Owner agrees to indemnify and save harmless the
Engineer for any claims, damages, or liabilities
arising from any negligent act, action, neglect,
omission or default by the Owner, its contractor,
and their agents or employees.
c. Insurance:
Without limiting any of Engineer's obligations
hereunder, Engineer shall secure and maintain, unti I
the work is completed and accepted by the Owner,
insurance coverage naming the Owner as additional
insured (with the exception of Workers'
Compensation) with minimum insurance coverage as
follows:
!IE!_~!_~~Y!E~l~
~~E~~E~~_~~~E~~~~!'!'~Q:
In accor~ance with the
laws of the State of Montana
~~El~I!E~~_~!~~!l!!I:
2!~!E~1_~.!.~~.!.l.!.!I:
~~~.!.lL.!.~l~EI
~E~E!E!I_Q~~~i! including
coverage {or damage caused by
blasting, collapse or structural
injury and/or damage to under-
ground facilities
~~~.!.lI_!~l~EI_~_~E~E!E!I_Q~~~l!
Single and combined
Automobile:
----------
!~!!!I_.!.~l~EI covering all
automobiles, trucks, tractors,
trailers or other automotive
equipment whether owned or rented
by Engineer or owned by employees
of Engineer
~E~E!E!I_Q~~~i! covering all
automobiles, trucks, tractors,
trailers or other automotive
equipment whether owned or
rented by Engineer or owned by
employees of Engin~er
Statutory
~__!QQLQQQ per accident
~!LQQQLQQQ each
occurrence
__~__!QQLQQQ___
Each occurrence
~__lQQLQQQ
Aggregate
-or-
~!LQQQLQQQ
~__~QQLQQQ_
Each person
--~!.LQQQ.LQQQ__
Each Occurrence
~__~QQLQQQ each occurrence
__._........---".~...............,._.w
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-or-
~2~!lI_ln1~!I_!_E!22!!1I_Q!~!i!
Single and combined
!l.LQQQ.LQQQ
Professional Errors & Omissions:
-------------------------------
$_~~~~_~~~ per claim
Engineer will, before commencing work on this
agreement, deliver certification of such insurance
to the Owner.
D. Ownership of Drawings:
All drawings and other work products of the Engineer
for this project shall become the property of the
Owner and will, at its request, be delivered to the
Owner, but Engineer may retain and use copies
thereof irt furtherance of its know-how. The
Engineer's study and findings are not intended for
use on other projects nOr does Engineer represent
that they are suitable for use by the Owner on any
proj ect other than the one for which they were
prepared. Any reuse by the Owner without the
written consent of the Engineer will be at the
Owner's sole risk.
E. Time:
The Engineer agrees to begin work on the project
within five (5) days of authorization to proceed.
The Engineer will complete the study within one year
after authorization to proceed.
Provided, however, that if the completion of this
agreement is delayed as a result of causes not
reasonably foreseeable which are beyond Engineer's
reasonable control and without its fault or
negligence such as acts of the Owner, strikes or
acts of God, then and in such event the time of
completion of this agreement shall be extended for
such additional time within which to complete the
performance of the contract as is required by such
delay, and the Engineer shall give the Owner written
notice setting forth the reasons and justification
for such additional time claimed under this
paragraph. Failure on the part of the Engineer to
give the Owner such notice shall constitute a waiver
of this paragraph by the Engineer.
I". Warranty:
Engineer warrants that it will provide its services
in accordance with the standards of care, skill and
diligence normally exercised by a professional
engineer in the performance of such engineering
services. If any such service should be discovered
to be not in conformance with this standard, the
Engineer shall, at the Owner's request, re-perform
the service at its own cost. Engineer shall also
at its own expense make such changes, modifications
or additions to the project which are made necessary
by such re-performance of services.
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T(fE'""~ITY OF BOfE~li r
~~ I . /\/I',J G i)J. '\./r J;-,. ( b
I ~,,~G,-
THOMAS, DEAN
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G. Independent Contractor:
It is agreed that the relation established by this
agreement between the Engineer and the Owner is not
that of agent and principal, nor servant and master,
nor employee and employer, but that, on the
contrary, the relation between the Engineer/Owner
is purely contractual in the performance of the work
herein specified, the Engineer being an independent
contractor, responsible to the Owner only as to the
results to be obtained in the work herein specified
and to the extent that the work shall be done in
accordance with the terms furnished by the Owner.
H. Examination of Records:
(as per Section III-F.)
I. QQmplete Aqreement:
This document, together with all attachments
referenced herein, constitutes the complete
agreement between the parties and supersedes all
prior negotiations, representations or agreements,
written or oral. The agreement may be amended only
by written instrument signed by Owner and Engineer.
J. ~o Assignm~:
It is expressly agreed that this agreement shall
not be assigned in whole or in part by either party
hereto without the previous consent of the other
party in writing.
K. Governinq Law:
This agreement shall be governed in all respects by
the law of the State of Montana.
IN WITNESS WHEREOF the parties hereto have made and executed
this Agreement the day and year first above written.
OWNER:
ENGINEER:
ames A. Cum ings,
Secretary-Treasurer
INC.
ATTEST: ~
/) /Jt. --/_iJ
'/ (/1 / (/(-t--___^ cP-t'~::a/-)
clerk! f the ComMssi n
ATTEST:
k~
,y.I,/) ) / ~< ,
_/;:L~ t..---I,' /iYe -tA-y,
Gary A.- endrlx, P.E.
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Notice to Proceed:
Begin Field Tests:
Complete Phase II Field Work:
Submit Preliminary Report:
Sept.
Sept.
Oct.
Oct.
19, 1988
26, 1988
17, 1988
31, 1988
.
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PROPOSED WORK SCHEDULE
PHASE I:
Notice to Proceed:
Complete Phase I:
Aug. 22, 1988
Sept. 14, 1988
PHASE II:
PHASE III:
Notice to Proceed:
Begin Application Soil
Chemical Amendments:
(weather permitting)
Finish Chemical Application
and Planting:
Begin Field Tests:
Complete Field Tests:
Submit Report:
Nov. 9, 1988
Nov. 16, 1988
Nov. 30, 1988
May 1 , 1989
July 1 , 1989
Aug. 15, 1989
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oEPA
Form APfK~
OMB No. 2030-00 II
Approvt11 eKpires 10-31-86
instructions before com let;n
PART I - GENERAL
,. RECIPIENT
Z. ASSISTANCE IDENTIFICATION NO.
C-300208
City of Bozeman
3. NAME OF CONTRACTOR OR SUBCONTRACTOR
Thomas, Dean & Hoskins, Inc.
5. ADDRESS Of CONTRACTOR OR SUBCONTRACTOR (Include ZIP Code)
1200 25th Street South
Great Falls, MT 59405
4. DATE OF PROPOSAL
August 12, 1988
6. TYPE OF SERVICE TO BE FURNISHED
Wastewater Treatment System
IP Pond Study
TELEPHONE NUMBER (Include Aret1 Code)
406-761-3010
7. DIRECT LABOR rSpecif'( IlIbor CII(~90,i"sl
PART" - COST SUMMARY
ESTlMAfEO HOURLY ESTIMATED
HOURS RATE COST
442 $ 20.50 $ 9 061
224 15.00 3 360
60 13.00 780
76 7.00 532
90 7.50 675
OIRECT LABOR TOTAL:
";1>. ";":-i,. ,.~~~
.~..:.t. ~~I. . r,;.t"",
ESTIMATED
RATE K BASE " COST
$ 14,408 $ 6,887
14,408 17,462
8. INDIRECT COSTS (Spl'1cif'( indir"cr cost pools}
Direct Labor
G eral & Adminstration
INDIRECT COSTS TOTAl:
9. OTHER DIRECT COSTS
.. TRAVEL .
(11 TRANSPORTATION
(2) PER DIEM
2300
7 da
TRAVEL SUBTOTAl:
b. EOUIPMENT. MA TERlALS. SUf'f>lIES (Specify c.t~;.S/
Chlorinator Eoui ment &
Material
OTY
COST
$
$
EOUIPMENT SUBTOTAl:
c. SUBCONTRACTS
Schafer
$
SUBCONTRACTS SUBTOTAL:
$ 25 200
d. OTHER (S.,.cify c.tl'1go"-l'1sJ
ESTIMATED
COST
$
...
$
10. TOTAL ESTIMATED COST
1 1 PROFIT
. TOTAL PRICE
€PA Form 5700-41 (Aev. 4-B41 Previous editions may be used unlil supplIes are eKhausted.
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PART III - PRICE SUMMARY
. COMPETITOR'S CATALOG LISTINGS, IN,HOUSE ESTIMATlS. PHlOR OUOTES --
13. MARKET PROPOSED
flndica(e basis for p,ice comparison) PRlCE(S) PRICE
,. " ..' '," ...~ .,.:.~~- .:".: :'" . .. '~. .
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-- ... .. ~ ". .. ~; :i~_ .>-': ~ .';":?~.~/-r:.' .:h_'~?~~~:"'.~ $
PART IV ~ CERTIFICATIONS
14, CONTRACTOR
14a. HAS AFEDl;RALAGENCYORA FEDERAllYCERTlFIED STATE OR LOCAL AGENCY PERFORMED ANY REVIEW OF YOUR ACCOUNTS OR
RECORDS IN CONNECTION WITH ANY OTHER FEDERAL ASSISTANCE AGREEMENT OR CONTRACT WITHIN THE PAST 12 MONTHS?
o y€s' IRJ NO (If "Yes" give n;~me. address. and telephone number of review,~g office
14b. THIS SUMMARY CONFORMS WITH THE FOLLOWING COST PRINCIPLES
48 CPR 31.105
144:. This proposal is submitted for use in connection with and in response to;
(1) .,~ .
City of Bozeman, Montana C300208 :0'
l:l
"i
Thi~ is to certify to the beSt of my knowledge and belief that the cost and !,ricing data summarized herein are a,
(2) DATE .j'
complete, current. and accurate as of: Auqust;~ 1988
I further certify that a financial management capability ellists to fully and accurately account for the financial transactio"lis under this
project. I further certify that I understand that the subagreement price may be subject to downward renegotiation andlM recoupment
whare tha above cost and pricing data have been determined. as a result of audit. not to have been complete. current. and aCC1!rate as of the
date above.
(3) TITLE OF PROPOSER SIGNATURE OF REVJEWER DATE OF E~ECUTION
Thomas, Dean & Hoskins, Inc. X_ L.:/ .f\',
Gary A. Hendrix iLA Q Aug. 1.J2 , 1988
.1.
/V ~"1.1 /V' -..;. "
15. RECIPIENT REVIEWER ./ 1\:
I certify that I have reviewed the cost/price summary set forth herein and the p,oposed costs/price appear acceptable for subagreement
award.
TITL€ OF PROPOSER SIGi1~) 7ntA- DATE OF EX€(:UTlON
/)h'"ec~Iw.. ol (:; !o lie- 5e-w / ceo 9/8/90
16. EPA REVIEWER
TITLE OF PROPOSER SIGNATURE OF REVIEWER OA TE OF EXECUTION
EPA form 6700-41 (Rov. 4+841
Page 2 of 5
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AMENDMENT NO. 1 FOR PROFESSIONAL
ENGINEERING SERVICES
FOR
BOZEMAN WASTEWATER TREATMENT PLANT
INFILTRATION/PERCOLATION POND RENOVATION
DESIGN AND CONSTRUCTION ENGINEERING SERVICES
This Amendment No. 1 is made this
26th
day of
March
1990, and is an amendment to the I/P Pond
Engineering Study Contract dated September 8, 1988, between the
CITY OF BOZEMAN, a Municipal Corporation of the State of Montana
(OWNER), and THOMAS, DEAN & HOSKINS, INC. (ENGINEER).
The following shall be added to the section entitled "Scope
of Work":
GENERAL
This Engineering Design/Construction Services Amendment is
to cover wastewater treatlnent plant modification, including:
1. Chlorination/dechlorination disinfection
of plant secondary effluent prior to
discharge to the infiltration/percolation
beds or the Gallatin River.
2. Evaluation and renovation to efficiently
split plant disinfected effluent flows
between the infiltration/percolation beds
and the Gallatin River.
These work items are further described in the January 1990
"Rapid Infiltration System Pathogen Removal and Disinfection
Evaluation for the Bozeman, Montana, Wastewater Treatment Plant".
PHASE 1 - DATA COLLECTION
The Engineer shall collect field topography for disinfection
modifications, including excavation to verify underground piping
location.
Existing flow splitting equipment shall be operated
(with assistance of plant staff) and the existing control systems
shall be field confirmed by the Engineer and his control
consultant.
-1-
r "
PHASE 2 - DESIGN
The Engineer shall develop a design report for city and
regulatory agency review and approval. Subsequent design plans
and specifications shall be developed in accord with the design
report and funding agency concurrence. Services shall include
subsurface soil investigation to assist in plan preparation. The
Engineer will provide five (5) copies of bidding documents,
including Contractor bond and insurance requirements to the Owner
with information to allow for the call for bids.
PHASE 3 - BIDDING PHASE
The Engineer shall provide bid documents to interested
parties upon receipt of a document fee.
The Engineer shall coordinate and conduct a Contractor's
Pre-Bid Conference and answer contractor/supplier inquiries prior
to the contract bid opening. The Engineer shall provide the
Owner with construction cost estimate, assist with the bid
opening, evaluat.e the bids
recommendation to the Owner.
recei ved, and make an award
Bid tabulations shall be completed
by the Engineer for the Owner.
PHASE 4 - CONSTRUCTION INSPECTION
The Engineer shall schedule and conduct a pre-construction
meeting. The Engineer shall provide a base line and benchmark to
assist in construction of principal project components.
The Engineer shall provide a full time inspector during
underground improvement installation and part-time inspection
during other improvement construction. These services shall
include a daily inspection diary with weekly progress reports to
the Owner (project director), and the processing of contractor
shop drawing submittals, claims, payment requests and
operations/maintenance manual material. The Engineer would
prepare any routine change orders.
-2-
-3-
The inspection services shall include material testing and
verification of contractor compliance with job site requirements,
plans and specifications. The Owner shall receive copies of all
correspondence from the Engineer to the Contractor.
PHASE 5 - CONSTRUCTION COMPLETION AND OPERATIONS STARTUP
The Engineer shall make a final inspection with the Owner
and regulatory officials. This inspection shall include a
certification that all punch list items have been completed and
the improvements are constructed according to plans and
specifications. When the construction contract requirements have
been achieved, the Engineer shall issue a "Notice of Substantial
Completion" to the Owner.
The Engineer shall develop an Operations and Maintenance
Manual from specific contract material information and provide
two days equipment startup assistance while working with and
training the Owner's operational staff.
The Engineer shall complete record drawings and furnish the
Owner one set of reproducible mylars.
PHASE 6 - PERFORMANCE EVALUATION AND WARRANTY PERIOD
After the renovated infiltration/percolation system has been
operational six months or one I/P season, the Engineer, using
Owner-supplied operational test results, shall develop an
operations performance evaluation. This evaluation shall relate
I/P bed operations to the Owner's Discharge Permit and identify
successful operation parameters. The evaluation shall advise the
Owner if operations can meet project performance standards. If
the performance evaluation identifies Operation and Maintenance
Manual revisions, the manual shall be modified by the Engineer.
The Engineer shall schedule and make an inspection with the
Owner's Representative and plant operational staff prior to
expiration of the construction warranty. Any deficiencies found
Five Thousand Three Hundred Fifty Dollars
($5,350),
which
shall be presented to the Contractor and corrections monitored
until acceptable.
The following information shall be added to Section II of
the original September 8, 1988, Agreement.
The Owner agrees to provide, at no expense to the Engineer,
all available information pertinent to the project and perform
the following services:
1. Provide thorough consideration and a
decision within ten (10) working days of
all reports, drawings, specifications,
proposals, change orders, payment claims,
and other documents presented by the
Engineer.
2. Name a project director who shall act as
liaison between the Owner and Engineer.
The following information shall be added to Section III
regarding Owner's payment to Engineer.
DATA COLLECTION AND DESIGN SERVICES shall be a lump sum,
including profit of Sixteen Thousand Three Hundred Fifty Dollars
($16,350) .
The portions relating to flow splitting control,
includes a profit of $562.00, and plant discharge disinfection,
Eleven Thousand Dollars ($11,000), which includes a profit of
$1,158.00, are shown on the enclosed EPA Form 5700-41. The
payment requests shall be made in proportion to manhours assessed
to the project.
The data collect/design phase shall be complete
within 60 days of a Notice to Proceed.
CONSTRUCTION SERVICES shall be paid for based on actual
salaries, payroll costs and administrative overhead.
This work
shall include reimbursement for actual out-of-pocket expense
(original contract, Part III, Paragraph D).
Partial and final
payment shall occur as noted in original Contract Part III,
Paragraph E.
-4-
The Engineering payment shall include a lump sum fee of
One Thousand Seven Hundred Fifty-Three Dollars ($1,753.00), and
not to exceed this amount to cover profit.
The total payment to the Engineer for the construction
services shall not exceed Sixteen Thousand Eight Hundred Seventy
Dollars ($16,870), without prior written approval of the Owner.
The estimated fee is shown on the enclosed EPA Form 5700-41.
IN WITNESS WHEREOF, the parties hereto have made and
executed this Amendment the day and year first above written.
This contract amendment shall be subject to the Water
Quality Bureau (Montana Dept. of Health & Environmental Sciences)
authorization approving EPA Grant participation.
OWNER:
ENGINEER:
THE CITY OF BOZEMAN
BY~ Z (L~'
Ci Manager
THOMAS, DEAN & HOSKINS, INC.
ames A. Cummi gs
Secretary-Treasurer
ATTEST:
~/ ,lL
C erk of the Commission
ATTEST:
')/ )/ ,1
,-.-""/ '7' I, ,.
- / I I.
A----4/~ C- / " /-~4wyC
Gary A. H ndrix, P.E. /
W~'iU~','~-? #?f
~5J5~
City h'; i .,
-5-
SEPA
COST OR PRICE SUMMARY
Form Approved
OMB No. 2030.()()"
Approvifl expires '0-3' .86
1. RECIPIENT
(it of Bozeman Montana
3. NAME OF CONTRACTOR OR SUBCONTRACTOR
Thomas, Dean & Hoskins, Inc.
5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR ,'nc'ude lIP Code)
1200 - 25th Street South
Great Falls, MT 59405
TELEPHONE NUMBER "nc'ude Area Code)
406 761-3010
2. ASSISTANCE IDENTIFICATION NO.
(-300208
4. DATE OF PROPOSAL
Feb. 15, 1990
6. TYPE OF SERVICE TO BE FURNISHED
Data collection/design services(lump
sum) to verify and develop plans/
specifications for flow splitting
equipment renovation to control
wastewater treatment plant effluent.
OTHER SU8TOTAl:
.. OTHER OIRECT COSTS TOTAL:
PART" COST SUMMARY
7. OIRECT LABOR (Spf/cify '.bor c.tego,ies)
DIRECT LABOR TOTAL:
8. INDIRECT COSTS (SjHJCily indirect cost P<H1fs)
RATE
t I bo r
ral & Administrative
.478 $
.212
INDIRECT COSTS TOTAL:
9. OTHER DIRECT COSTS
II. TRAVEl .
(1) TRANSPORTATION
(2) PER DIEM
TRAVEL SU8TOT AL:
'n~-'''''~~~-:."-~''",'''''~ ~7:1
Li~~ u.o:;-:~'IL-:.:~:.~~.::'::..-iJ
$
$
$
b. EOUIPMENT. MATERIAlS. SUPPUES(SfHfCi/y(:.t~sI
aTY
COST
'J
- $
$
'-
EaU'PMENT SU8TOTAL:
i'~~:\--~:al~~..:"T'~\.'."'...", ~. ,,,,..,,. '::"'1
Jl~~~~ r~XL.......~..,..r..:........~~
c. SUBCONTRACTS
ultant
$
SU8CONTRACTS SUBTOTAL:
d. OTHER (SfHfCi1y c.t.gori.s)
FAX
10. TOTAL ESTIMATED COST
11 PROFIT
T TAL PRice
~PA Form 5700-41 (Rev. 4-84, Previous editions may be used until supplies 8/e e.hausted.
.
..
- _''''"'"-------w-"_ PART III - PRICE SUMMARY
13, COMPETlTOR"S CATALOG LISTINGS. IN,HOUSE ESTIMATES, PIlIOR QUOTES MARKET PROPOSED
(Indicate ha5i5 fOI price compa,ison) PRICE(SI PRICE
, . '. ,. f,~.'..~ ".:;..~. _ '.:;;: . ., ,
,
, , .,.... .".
'"J
';i::j~ ,."
'0.
,. ". "
. .'_. . ~. : . 0' '.
;..
..
.
. ..',..;....'._J.... ,_ .".".u $
" , .'.',;,'
PART IV - CERTIFICATIONS
14, CONTRACTOR
14a, HAS A FEDE;RAlAGENCYOR A FEDERAllY CERTIFIED STATE OR lOCAL AGENCY PERFORMED ANY REVIEW OF YOUR ACCOUNTS OR
RECORDS IN CONNECTION WITH ANY OTHER FEDERAL ASSISTANCE AGREEMENT OR CONTRACT WITHIN THE PAST 12 MONTHS?
DYES' ~ NO (If "Yes" give name. address. and telephone number of review;ng office
.
14b, THIS SUMMARY CONFORMS WITH THE FOLLOWING COST PRINCIPLES
48 CFR 31.105
1 <k:. This proposal is $ubmitted for use in connection with and in response to;
(I) "'1'
City of Mon~ana C300257-94 ~o.
Bozeman, I:::
"i
This is to cenify to the best of my knowledge and belief that the cost and "ricing data summarized herein are ' z.
(2) DATE oi'
complete. current. and accurate as of; F eb. ~t 15 . 1990
I funher certify that a financial management capability exists to fully and accurately account for the financial transactio'lis under this
project. I further cenify that I understand that the subagreement price may be subject to downward renegotiation and/M recoupment
where the above cost and pricing data ha~en determined. as a ,esult of audit, not to have been complete, current, and aCCf!rate as of the
date above. ...---, A
(3) TITLE OF PROPOSER( ~ -~4 .1_ 'RIGNATURE OF REVIEWER DATE OF E;j:ECUTION
James A. Cu~' '/ m
<\~ '
Sec-Tre~s., Thom~s, Dean & Feb..tlS, 1990
.. .. T nc. "
15. RECIPIENT REVIEWER 1\:
I certify that I have reviewed the cost/price summary set forth herein and the proposed costs/price appear acceptable for subagreement
award. ..,
TlTlE OF PROPOSER SIG~) DATE OF EXECUTION
Dc' ,-ecfrr- 01 Put/Ie S 4?4'11 ;c.e_ M4t-- 1/:S/'lO
,.
16. EPA REVIEWER
TITLE OF PROPOSER SIGNATURE OF REVIEWER DATE OF EXECUTION
I;PA Fonn 6700.41IRev. 4-84)
Page 2 of 5
t'
oEPA
Form App,oved
OMB No. 2030-0011
Approv(ll expires 10-31.86
COST OR PRICE SUMMARY
instructions before com letin
PART I - GENERAL
,. RECIPIENT
it of Bozeman Montana
3. NAME OF CONTRACTOR OR SUBCONTRACTOR
homas Dean & Hoskins, Inc.
5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include liP Code)
2. ASSISTANCE IDENTIFICATION NO.
C-300208
4. DATE OF PROPOSAL
Feb. 15. 1990
6. TYPE OF SERVICE TO BE FURNISHED
Data collection/design services
(lump sum) to develop plans/
specifications for disinfection
system on wastewater treatment
effluent to infiltration/percolation
beds.
1200 - 25th Street South
Great Falls. MT 59405
TELEPHONE NUMBER (Include Area Code)
(406) 761-3010
7. DIRECT LABOR (Sptwly I.bor c.t~gori~s)
En ineer
Draftsman
Clerical
PART II - COST SUMMARY
HOURLY
RATE
DIRECT LABOR TOTAL:
8. INDIRECT COSTS (Sp<<ify indir~ct cost pools)
Direct labor
General & Administrative
INOIRECT COSTS TOTAL:
9. OTHER DIRECT COSTS
.. TRAVEL '.
(II TRANSPORTATION
(21 PER DIEM
ESTIMATED
COST
$ 250
$ 120
$ 370
ESTIMATED
COST
$
~~f2 ~~:i.~-:;~:~::2;)
TRAVEL SUBTOTAL:
b. EOUIPMENT. MATERIALS. SUPPUeS (Specify c.t~q
aTY
COST
.,
$
EaUIPMENT SUBTOTAL:
.--. --".,-.;'tr - - .... . - '< " ^'~.,
I::]~ii~~ t.:::,~'L.:..:~", :~-':~.d
c. SUBCONTRACTS
$
SUBCONTRACTS SUBTOTAL:
Printin
Phone ca
OTHER SUBTOTAL:
., OTHER DIRECT COSTS TOTAL:
10. TOTAL ESTIMATED COST
11 PROF'T
T TAL PRICE
'EPA Fo,m 6700-41 (Rev, 4-841 P'evious editions may be used umil supplies are eKhausted.
PART III ..~ PRICE SUMMARY
~---------""~---'-'~~-'.'---
13. COMPETlTOfl"$ CATALOG LISTINGS. IN-HOUSE LSTIMATLS. PlltOIl QUOTES MARKET PROPOSLO
(Indicate basis 101 flnc,! comp,lfison) PIIICE(S) PfllCE
.. .. '0'
'.
.~ . : '
";:'- ;\ - .. . .-
.. ,-
..
,. ".: : ' .
:"
.L
, .....,/
- ,. ... .- . (....:~::-r;.~,; r,. .....>.../- $
PART IV ~ CERTIFICATIONS
14. CONTRACTOR
148. HAS A FED~RALAGENCY OR A FEDERALLY CERTIFIED STATE OR lOCAL AGENCY PERFORMED ANY REVIEW OF YOUR ACCOUNTS OR
RECORDS IN CONNECTION WITH ANY OTHER FEDERAL ASSISTANCE AGREEMENT OR CONTRACT WITHIN THE PAST 12 MONTHS?
DYES' . IQg NO (If "Yes" give name. address. and telephone number of re vie w;ng office
-
14b. THIS SUMMARY CONFORMS WITH THE FOLLOWING COST PRINCIPLES
48 CFR 31.105
14<:. This proposal is lOubmitted for use in connection with and in response to:
(1J .'J~ .
:0.
City of Bozeman. Montana C-300257-94 I:)
l,i
Thi~ is to cenify to the best of my knowledge and belief that the cost and "ricing data summarized herein are (2J DA TE ~,
:1, 1990
complete. current. and accurate as of; - Feb,;.15.
I funher cenify that a financial management capability exists to fully and accurately account for the financial transactions under this
project. I funher eenify that I understand that the subagreement price may be subject to downward renegotiation and/or recoupment
where the above ~ pricing data '/ren dete'mined, as a result of audit, not to have been complete, current. and aCCJ.!.rate as of the
date above. I
(3)TITLE OF PROPOSeQ.. / ~ .1/ 0--1, ~ . SIGNATURE OF REVIEWER DATE OF E'~ECUTlON
James A. Cu liigs 0' - / m
Sec-Treas Thomas. Dean & F eb. "u. 5 . 1990
. . t.
Hoskins. Inc. "
15. RECIPIENT REVIEWER n:
'cenify that' have reviewed the cost/price summary lOet fonh herein and the proposed costs/price appear acceptable for subagreement
award.
nTlE OF PROPOSER SIGNATURE OF REVIEWE~ DATE OF EXECUTION
D i v-eci-n- 0+ Pvhl'-c_ JiW\}i L."(". ~j,- 4/3/90
"
16. EPA REVIEWER
TITLE OF PROPOSER SIGNATURE OF REVIEWER DATE OF EXECUTION
EPA Font'! 6700.41 (Rev. 4.84,
Page 2 of 5
'. .)
4. DATE OF PROPOSAL
February 15, 1990
6. TYPE OF SERVICE TO BE FURNISHED
Construction Engineering and Inspecti n
for renovation to the Bozeman Waste-
water Treatment Plant for liP Bed
Influent Disinfection and Plant
Effluent Control.
. .
.,. .
oEPA
1. RECIPIENT
COST OR PRICE SUMMARY
instructions before com letin
PART I - GENERAL
Montana
3. NAME OF CONTRACTOR OR SUBCONTRACTOR
Thomas Dean & Hoskins, Inc.
5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR IInclude ZIP Code}
1200 - 25th Street South
Great Falls, Montana 59405
TELEPHONE NUMBER IInclude Area Code}
06 761-3010
PART" - COST SUMMARY
1. DIRECT LABOR IS/><<;('1I.,b",. cI1rego,ie$J
En ineer
Ins ector
Cl erica 1
ESTlMA.TED
110URS
HOURLY
RATE
DIRECT LABOR TOTAL:
8. INDIRECT COSTS ISl'<<i('1 indirect CO$r pool$J
RATE
II 8ASE "
.478
1. 212
$ 5 300
5,300
INDIRECT COSTS TOTAl:
9. OTHER DIRECT COSTS
.. TRAVEL "
(11 TRANSPORTATION
(21 PER DIEM
"'-"""'-"lI;:;-,'-' ...... ~ ":1
~z~~~::~~.:~.~.~~::~
TRAVEL SUBTOTAl:
b. EQUIPMENT. MATERIALS. SUPPUES (S".cify Cf/'egorie$J
QTY
COST
.,
$
'-
EQUIPMENT SUBTOTAl:
\~.N;:;:~; r. .,,:,,,:,. ".' ',:: ...., J
,t.:.....~.:..~~LA..3,..:4 ~~.."lt......:._.... .._.......:!.i:
C. SUBCONTRACTS
SUBCONTRACTS SUBTOTAL:
d. OTHER IS/Htci('1 c.'flgorifl$j
OTHER SUBTOTAL:
.. OTHER DIRECT COSTS TOTAL:
10. TOTAL ESTIMATED COST
11 PROFIT
T TAL PRICE
'EPA Form 5700-41 (Rev. 4,841 Previous editions may be used unlil supplies lire ellhllusted.
, ,
.
Form Approved
OM8 No. 20JO.(JOI 1
Approl/(ll eltpires 10.31.86
2. ASSISTANCE IDENTIFICATION NO.
C-30020B
ESTIMATED
COST
TOTALS
$
$
$
$
$
ESTIMATED
COST
$
. ,..
. , .
~
-~~~~~________~~f~_T"II~-=-=--f'R-'-f~~ILMM~~__
13. COMPETlTOWS CAT ALOG LISTINGS. IN-HOUSE ES liMA TES. PHIOH QUOTES
. fInd/edit? hasl's (or PflCi! COln/Jclrisoll)
MAflKlT
PRICE(S)
PHOPOSEO
PRICE
-," ,.
....!.'.,
~". :
". ..-:c..
,. .... .-_. S
PART IV ~ CERTIFICATIONS
14. CONTRACTOR
14a. HASA FEDl;RALAGENCYORAFEDERALLY CERTIFIED STATE OR LOCAL AGENCY PERFORMED ANY REVIEWOFYOUR ACCOUNTS OR
RECORDS IN CONNECTION WITH ANY OTHER FEDERAL ASSISTANCE AGREEMENT OR CONTRACT WITHIN THE PAST 12 MONTHS?
DYES' rn NO (If 'Yes" give name, address, ,nd telephone number 01 re vie w;ng office
14b. THIS SUMMARY CONFORMS WITH THE FOLLOWlNG COST PRINCIPLES
48 CFR 31.105.
1 <k. This proposal is SUbmitted for use in connection with and in response to:
(1)
.
-l~ ..
:0
b
"i
Thi~ is to certify to the best of my knowledge and beliel that the cost and Jlricing data summarized he,ein are (2) DATE -~,
complete. current, and accurate as 01: F b :1< 15 1990
. e . ro' ,
I further certify that a financial management capability exists to lully and accurately account for the financial transactions under this
project. I further certify thllt I understand that the subagreement price may be subject to downward renegotiation and/of- recoupment
where the above cost and pricing data have been determined, as a result 01 audit. not to have been complete, current. and ac~rate as 01 the
date above. ---. ;! /l
(3) TITLE OF PROPOSE~~ 1/1 j
James A. Cum~~-~~ '/-ft." -/
Sec.-Treas., Thomas, Dean &
Hoskins. Inc.
15. RECIPIENT REVIEWER
City of Bozeman, Montana
C300257-94
SIGNATURE OF REVIEWER
DATE OF E~ECUTION
I"
<\~ -
Feb.15,,1990
!\:
I certify that I have reviewed the cost/price summary liet lorth herein and the proposed costs/price appear acceptable for $ubagreement
award.
nTlE OF PROPOSER
Dtr-ec.h, Ot:- ?vL/;c ~-uv"ct!
SIGNATURE OF REVIEWER
fi,~'j, ~
DATE OF EXECUTION
4/3/'lO
16. EPA REVIEWER
TITLE OF PROPOSER
SIGNATURE OF REVIEWER
DATE OF EXECUTION
EPA Form 6700-41 (Rev. 4-84)
Page 2 of 5
This Amendment No. 2 is made this
6th
day of
.. <.
AMENDMENT NO. 2 FOR PROFESSIONAL
ENGINEERING SERVICES
FOR
BOZEMAN WASTEWATER TREATMENT PLANT
INFILTRATION/PERCOLATION POND RENOVATION
DESIGN AND CONSTRUCTION ENGINEERING SERVICES
August
1990, and is an amendment to the I/P Pond
Engineering Study Contract dated September 8, 1988 and Amendment
No. 1 dated March 26, 1990, between the CITY OF BOZEMAN, a
Municipal Corporation of the State of Montana (OWNER), and
THOMAS, DEAN & HOSKINS, INC. (ENGINEER).
The following shall be added to the section entitled "Scope
of Work":
GENERAL
This Engineering Design/Construction Services Amendment
deletes:
2. Evaluation and renovation to efficiently
split plant disinfected effluent flows
between the infiltration/percolation
beds and the Gallatin River.
The following information shall be added to Section III
regarding Owner's payment to Engineer.
DATA COLLECTION AND DESIGN SERVICES shall be a lump sum,
including profit of Eleven Thousand Nine Hundred Twenty-Five
Dollars ($11,925) as shown on the enclosed EPA Form 5700-41. The
payment requests shall be made in proportion to manhours assessed
to the project. The data collect/design phase shall be complete
within 60 days of a Notice to Proceed.
-l-
salaries, payroll costs and administrative overhead.
This work
, .
CONSTRUCTION SERVICES shall be paid for based on actual
shall include reimbursement for actual out-of-pocket expense
(original contract, Part III, Paragraph D).
Partial and final
payment shall occur as noted in original Contract Part III,
Paragraph E.
The Engineering payment shall include a lump sum fee of One
Thousand Seven Hundred Fifty-Three Dollars ($1,753.00), and not
to exceed this amount to cover profit.
The total payment to the Engineer for the construction
services shall not exceed Sixteen Thousand Eight Hundred Seventy
Dollars ($16,870), without prior written approval of the Owner.
IN WITNESS WHEREOF, the parties hereto have made and
executed this Amendment the day and year first above written.
This contract amendment shall be subject to the Water
Quality Bureau (Montana Dept. of Health & Environmental Sciences)
authorization approving EPA Grant participation.
OWNER:
ENGINEER:
THE CITY OF BOZEMAN
~ ')f"\
B ' -"'v. ~~) Z. l)JJA A ~ Q~ .\ __
C ty Manager ~
THOMA?S DEAN &. HO..SKINS' INC.
---- ~ /]
BY / ~ '} L~~~4'L ..... ?-
~ A. C mnllngs ~
/1 Secretary-Treasurer /
ATTEST:
ATTEST:
~oI~~
Clerk of the Commission
ka.~
Gary A. Hendrix, P.E.
~ Z~//
APPROVED AS TO FORM: " -h -IC
i ty Attorney -'-_
-2-
.
,
r:~
, S,EPA
form Approved
OMS No. 2030-0011
Approval expires 10.31.86
COST OR PRICE SUMMARY
instructions before com letin
PART' - GENERAL
,. RECIPIENT
Cit of Bozeman, Montana
3. NAME OF CONTRACTOR Oil SUBCONTRACTOR
Thomas Dean & Hoskins, Inc.
5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include lIP Code)
1200 25th Street South
Great Falls. MT 59405
2. ASSISTANCE IDENTIFICATION NO.
C-300208
4. DATE OF PROPOSAL
F eb. 1 5. 1990
6. TYPE OF SERVICE TO BE FURNISHED
Data collection/design services
(lump sum) to develop p1ans/
specifications for disinfection
system on wastewater treatment
effluent to infiltration/percolation
beds.
TELEPHONE NUMBER (Include Area Code)
1-3010
PART II COST SUMMARY
7. DIRECT LABOR (Specdy IlJbor clJtego,ies)
OIRECT LABOR TOTAL:
. .j:,
8. INDIRECT COSTS (Specify indirect cost pools)
Direct Labor
General & Administrative
INOIRECT COSTS TOTAL:
9_ OTHER DIRECT COSTS
e. TRAVEL .
(1) TRANSPORTATION
(2) PER DIEM
e
$
$
$
w,,,- T~~f;:'--' "'.~l-~ "'T.:1
Li~~~:r::L{ .~~~~..:.~
TRAVEL SUBTOTAL:
b. EOUIPMENT. MATERIAlS. SUPPlIES (Specify c.tegot';.#
QTY
COST
.,
$
$
EQUIPMENT SUBTOTAl:
"-""'.I"--",!:q.a-r:;.'~~J:""'"...j.;..I" - "--"'~~"'J
j~:.Z~~~L..~d...';..:"~~'~
c. SUBCONTRACTS
$
SUBCONTRACTS SUBTOTAL:
d. OTHER (Sptteify ciJtego,ies)
Phone calls, FAX,
OTHER SUBTOTAL:
.. OTHER OIRECT COSTS TOTAL:
10. TOTAL ESTIMATED COST
11 PROFIT
TOTAL PRICE
'FPA fnrm ~7nn..' Ic:lAv d..Rd' P,.n";.......f' .\r4...;............. .....""........ .......rf ,.......t;I...,.~~I:,~... ...r.... ....~.....",........-.,...,
-....,-.~~_.,,-~, . .-~. PAIH III -- /'/lICE SUMMARY ....
._,_.'--,_.~.~-~---- -,,, ~"'-----'. '_.~---".."
13. COMf'ETIIOfl'S CATALOG lISW,GS. IN-HOUSE ESTIMATES, PHIOH OUOTES MAHKU f'HOPOSED
Ilndicale ha_<l.< I", puce comp.-uison) PHICE(S) PRIC" -
~-,. .~,~,,,
- ".'
--- _.,~ --
- -
-- .-...
.- '.'" ""l
-,
-
.... . $
- PART IV - CERTIFICATIONS
14_ CONTRACTOR
148. HAS A FEDE;RALAGENCYOR A FEDERALLY C!:RTlFIED STATE OR LOCAL AGENCY PERFORMED ANY REVIEWOF YOUR ACCOUNTS OR
RECORDS IN CONNECTION WITH ANY OTHER FEDERAL ASSISTANCE AGREEMENT OR CONTRACT WITHIN THE PAST 12 MONTHS?
DYES' ~ NO (If "Yes" give name. address. and telephone nvmbe, 01 review;ng ollice
-
14b. THIS SUMMARY CONFORMS WITH THE FOLLOWING COST PRINCIPLES
48 CFR 31.105
14c. This proposal is submitted for use in connection with and in response to:
(T) CITY OF BOZEMAN, MONTANA C300257-94
Thi~ is to certify to the best of my knowledge and belief that the cost and ~ricing data summariled herein are (2) DATE
complete. current. and accurate as of: .
f further certify that a financia' management capability ellists to fully and accurately account for the financial transactions unde, this
project. I further certify that I understand that the subagreement price may be subject to downward renegotiation and/or recoupment
where the above cost and pricing data have been determined. as a result of audit. not to have been complete, current, and aCOllate as of the
date above.
(3) TITlE OF PROPOSER (lEOF "'?" DATE OF EXECUTION
James A. Cummings
Sec-Treasurer, t::::iA~ .... ./_~ ~.J --' A' ---..; July 24, 1990
Thomas, Dean & Hoskins, Inc. / - ---v - -.7
'5. RECIPIENT REVIEWER / /
I certify that I have reviewed the cost/price summa1i set forth herein and the proposed cos~s/price appear acceptable io. subii9'6.,'-ne;,~
award.
TITLE OF PROPOSER SIGNATURE OF REVIEWER DATE OF EXECUTION
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16. EPA REVIEWER
TITLE OF PROPOSER SIGNATURE OF REVieWER DATE OF EXECUTION
EPA Form 6700-41 (Rev. 4-84)
,
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Page 2 of 5
AMENDMENT NO.3 FOR PROFESSIONAL
ENGINEERING SERVICES
FOR
BOZEMAN WASTEWATER TREATMENT PLANT
INFILTRATION/PERCOLATION POND RENOVATION
DESIGN AND CONSlRUCTION ENGINEERING SERVICES
This Amendment No.3 is made this 10th day of October, 1991, and is an
amendment to the liP Pond Engineering Study Contract dated September 8. 1988.
Amendment No.1, dated March 26. 1990 and Amendment No.2 dated August 6. 1990,
between the City of Bozeman, a Municipal Corporation of the State of Montana
(OWNER) and Thomas, Dean & Hoskins, Inc., (ENGINEER). This amendment
modifies the construction services portion of the contract. Construction services are
paid for based on actual salaries, payroll costs and administrative overhead. This work
includes reimbursement for actual out-of-pocket expenses (original contract, Part III,
Para. D). Partial and final payment shall occur as noted in the original Contract, Part
III, Para. E. Total payment to the Engineer is increased to Twenty Thousand Two
Hundred Fifty-One ($20,251) from Sixteen Thousand Eight Hundred and Seventy
Dollars ($16,870), without prior written approval of the Owner. Total profit shall
remain at One Thousand Seven Hundred and Fifty Three Dollars ($1,753) and shall not
change, The estimated fee increase is shown on the enclosed EPA Form 5700-41.
REASONS FOR INCREASED EXPENDITURES
Increased work efforts beyond the original estimate were encountered in both
construction administration and 0 & M Manual preparation. Increased time was
required in the following areas:
a. Shop Drawing Review. The number of submittals and re-
submittals was greater than anticipated.
b. Start-Up. Noise in the pump volutes led to additional field
tests plus engineering time to evaluate test information.
c. As-Built Drawings. As-built electrical control drawings by
the Contractor have been submitted and reviewed twice.
The drawings are still incomplete and further review time
will be required.
OWNER:
ENGINEER:
..
d. Payroll Review. Payroll review by the Engineer was
requested by the Owner, but was not identified or estimated
in the manhour budget for the original contract.
e. 0 & M Manuals. 0 & M Manual revisions plus preparation
of the individual equipment manuals in a manner suitable
for insertion into the wastewater treatment plants master file
system was more time consuming than originally estimated.
Most of the equipment 0 & M data was incomplete on the
first submittal, which in turn required additional review and
coordination by the Engineer. 0 & M information is still
incomplete.
IN WIlNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
This contract amendment shall be subject to the Water Quality Bureau (Montana
Department of Health & Environmental Sciences) authorization approving EP A Grant
participation.
CITY OF BOZEMAN
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BY:' . i~M"';'~ec!
l) "I.'
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THOMAS, DEAN. & H. o~
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BY: ) /t/--~ () -
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T. H. Thomas
President
ATTEST:
C2~ J JJi~
Clerk of the Commission
ATTEST:
OJ /) Jk~
-~!~ {I. _- ~
Gary A. H'ndrix, P.E.
-
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"
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aEPA
COST OR PRICE SUMMARY
instructions before com letin
PART I - GENERAL
Form Approved
OMB No. 2030-0011
Approval expires 10-31-B6
1. RECIPIENT
Cit of Bozeman, Montana
3. NAME OF CONTRACTOR OR SUBCONTRACTOR
Thomas, Dean & Hoskins, Inc.
5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP Code)
1200 25th St. South
Great Falls, Montana 59405
2. ASSISTANCE IDENTIFICATION NO.
C-300208
4. DATE OF PROPOSAL
October 10, 1991
6. TYPE OF SERVICE TO BE FURNISHED
Contract Inspection, 0 & M
Manual preparation, and
first year inspection and
performance report.
TELEPHONE NUMBER {Include Area Code}
406 761-3010
DIRECT LABOR TOTAL:
PART II - COST SUMMARY
ES11MATEO HOURLY ESTIMATED
HOURS RATE COST
$ 21.50 $ 967.50
5 13.00 65.00
12 7.50 90.00
5 15.00 75.00
7. DIRECT LABOR (Specily labor cluego,;es)
En ineer
Draftsman
Clerical
Ins ector
.'~~~~~;;;?
8. INDIRECT COSTS (Specily indirect cost pools)
RATE
x BASE
Direct Labor
General & Administrative
.478 $
1. 212
INDIRECT COSTS TOTAL:
~~::
9. OTHER DIRECT COSTS
a. TRAVEL
ESTIMATED
COST
(1) TRANSPORTATION
(2) PER DIEM
$
$
$
TRAVEL SUBTOTAL:
b. EQUIPMENT. MATERIALS. SUPPLIES (Specify categories)
ESTIMATED
COST
DTY
COST
$
$
EQUIPMENT SUBTOTAL: I
c. SUBCONTRACTS
ESTIMATED
COST
$
SUBCONTRACTS SUBTOTAL
$
d. OTHER (Specify categories)
Materials for 0 '.'&'--M-"~Manua~
Phone Callsr FAX, Travel Mileage
OTHER SUBTOTAL:
e. OTHER DIRFCT COSTS TOlAL
"STlMATLO
COST
$
$
10. TOTAL FSTIMATFD COST
11 PROFIT
1. T01 td PRice
'f,PA fOrfn 5700-41 (Hev. 4-84) Previous edition.s Inay he u~,,'d uf1tll supplies i.:.Hf~ exh,311su."d.
$
$
.$
l
.'
If
, .
^
II
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PART III - PRICE SUMMARY
13. COMPETlTOWS CATALOG LISTINGS, IN-HOUSE ESTIMATES. PRIOR QUOTES
(Indicate basis 10' price comparison)
MARKET
PRICE(S)
PROPOSED
PRICE
PART IV - CERTIFICATIONS
14. CONTRACTOR
14a. HASA FED~RALAGENCY OR A FEDERALLY CERTIFIED STATE OR LOCALAGENCY PERFORMED ANY REVIEW OF YOUR ACCOUNTS OR
RECORDS IN CONNECTION WITH ANY OTHER FEDERAL ASSISTANCE AGREEMENT OR CONTRACT WITHIN THE PAST 12 MONTHS?
o YES ~ NO (If "Yes" give name. address. and telephone number of re vie w;ng office
14b. THIS SUMMARY CONFORMS WITH THE FOLLOWING COST PRINCIPLES
48 CFR 31.105
1<11:. This proposal is submitted for use in connection with and in response to:
(1 )
City of Bozeman, Montana
C300257-94
This is to certify to the best of my knowledge and belief that the cost and ~ricing data summarized herein are
complete, current, and accurate as of:
(2) DATE
Oct. 10, 1991
I further certify that a financial management capability exists to fully and accurately account for the financial transactions under this
project. I further certify th~t I understand that the subagreement price may be subject to downward renegotiation and/or recoupment
where the above cost and pricing data have been determined, as a result of audit, not to have been complete, current, and accurate as of the
date above. - .
(3) TITLE OF PROPOSER
James A. Cummings, Sec.-Treasurer
Thomas, Dean & Hoskins, Inc.
SJGNAfU,E OF REVIEWER':; ./. i
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',_,,/~~/ J---:/ (__,~a[-&;7
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DATE OF EXECUTION
OcL 10, 1991
15. RECIPIENT REVIEWER / //
I certify that I have reviewed the cost/price sumniary set forth herein and the proposed costs/price appear acceptable for subagreement
award.
TITLE OF PROPOSER
SIGNATURE OF REVIEWER
DATE OF EXECUTION
16. EPA REVIEWER
TITLE OF PROPOSER
SIGNATURE or REVIEWER
DATE OF EXECUTION
EPA Form 5700A1 (Rev. 4-84)
Page 2 of S