HomeMy WebLinkAbout01-07-19 City Commission Packet Materials - C8. URD Task Order DTN 2018-002 for Downtown Structured Parking Site Feasiblity AnalysisCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Naumann, Executive Director, Downtown Bozeman Partnership
David Fine, Urban Renewal Program Manager, City of Bozeman
SUBJECT: URD Term Contract Task Order DTN 2018-002 for Downtown Structured
Parking Site Feasibility Analysis
MEETING DATE:
AGENDA ITEM TYPE: Consent
RECOMMENDATION:
Authorize the City Manager to Sign the URD Term Contract Task Order DTN 2018-002
TASK ORDER DTN 2018-002 BACKGROUND:
The 2016 Downtown Strategic Parking Management Plan includes:
STRATEGY 21
Explore expanding access capacity with new parking supply and/or transit or
circulators.
As Bozeman’s downtown grows, adding jobs, residents, and visitors, existing
supplies of parking and alternative mode access will need to be expanded.
These types of capacity growth require sophisticated infrastructure and are
costly. Planning for, and finding funding for, new capacity is time-consuming,
so focused and objective evaluation will greatly facilitate decision-making
before constraints create adverse impacts on the downtown.
A. Identify possible new garage sites
The consultant team identified several potential off-street opportunity sites that
provide a starting point for evaluating potential sites in the downtown.
As a first step to implementing this strategy, the Downtown URD is conducting a feasibility analysis
of various sites in Downtown Bozeman that have been proposed for additional structured parking.
This work is to be done as a part of the Downtown Urban Renewal District term contract for
architectural and engineering services. The consultant team for this project includes A&E Architects
and Walker Consultants.
This project consists of an analysis of up to five (5) sites in Downtown Bozeman that are being
considered for additional structured parking.
The analysis will be conducted in two phases. Phase 1 will consist of the initial site assessments,
including identification of opportunities and constraints at each site, as well as development of an
88
evaluation matrix and priority rankings. Phase 2 will include concept designs and cost estimates for
the highest priority sites.
TERM CONTRACT BACKGROUND:
Following a competitive RFQ process, a team led by Sanderson Stewart, also including A&E
Architects, DCI Engineers, Walker Consultants, and CTC Technology and Energy, was awarded a
term contract for urban renewal district professional services on October 22, 2018.
FISCAL EFFECTS:
Sanderson Stewart will bill for its services on a lump sum basis with a project total of $50,000.00
for Phase 1. If directed to complete Phase 2, Sanderson Stewart will bill for its services on a lump
sum basis with a project total of $25,000.00 for Phase 2. Funding to support this effort is included in
the Downtown Urban Renewal District’s FY 2019 work plan and budget.
ATTACHMENTS:
• Task Order DTN 2018-002 for Downtown Structured Parking Site Feasibility Analysis
89
City of Bozeman Urban Renewal District Term Contract
Task Order Number #DTN18-002
PROJECT: Downtown Structured Parking Site Feasibility Analysis
Issued under the authority of Urban Renewal District Term Contract Professional
Services Agreement with Sanderson Stewart for Architectural and Engineering
Services.
This Task Order is dated December 13, 2018 between the City of Bozeman Downtown
Urban Renewal District (URD) and Sanderson Stewart (Contractor).
The following representatives have been designated for the work performed under this
Task Order:
URD: Chris Naumann, Downtown URD Director
Contractor: Danielle Scharf, Sanderson Stewart
SCOPE OF WORK: The scope for this task order is detailed in the attached City of
Bozeman Urban Renewal District Scope of Work – Task Order Number DTN18-002.
COMPENSATION: Sanderson Stewart will bill for its services on a lump sum basis with
a project total of $75,000.00. Sanderson Stewart shall submit invoices to the City of
Bozeman Downtown URD for work accomplished during each calendar month. The
amount of each monthly invoice shall be determined on the “percentage of completion
method” whereby Sanderson Stewart will estimate the percentage of the total work
(provided on a lump sum basis) accomplished during the invoicing period. The
provisions of the Professional Services Agreement shall govern the Work.
IN WITNESS WHEREOF, the parties authorized to commit resources of the parties
have executed this Task Order:
City of Bozeman Sanderson Stewart
Andrea Surratt, City Manager Danielle Scharf, Principal
90
Downtown Urban Renewal District
Scope of Work – Structured Parking Site Feasibility Analysis
Task Order No. DTN18-002
12/13/18
Sanderson Stewart is pleased to provide this scope of work for a feasibility analysis of various sites in Downtown
Bozeman that have been proposed for additional structured parking. This work is to be done as a part of the
Downtown Urban Renewal District term contract for architectural and engineering services. The consultant
team for this project includes A&E Architects and Walker Consultants.
This project consists of an analysis of up to five (5) sites in Downtown Bozeman that are being considered for
additional structured parking. General descriptions of the five (5) sites being considered include the following:
• Federal Building Lot at the northwest corner of Olive/Black
• First Security Bank Lot at the northeast corner of Babcock/Bozeman
• Library Lot at the northeast corner of Wallace/Curtiss
• First Interstate Bank/Holy Rosary Catholic Church Lot at the northwest corner of Babcock/Grand
• County Courthouse Lot at the southwest corner of Mendenhall/3rd Ave
The analysis will be conducted in two parts. Part 1 will consist of the initial site assessments, including
identification of opportunities and constraints at each site, as well as development of an evaluation matrix and
priority rankings. Part 2 will include concept designs and cost estimates for the highest priority sites. A detailed
list of assumptions and scope of services for the project are outlined below.
Scope of Work:
Part 1 – Initial Site Assessment and Evaluation Matrix
Phase 1 – Project Initiation
This phase of the project will include project initiation and planning tasks, including scoping, contract
preparation, and kick-off meetings with the Downtown Bozeman Partnership and City of Bozeman. All project
management tasks and client meetings beyond project initiation will be allocated to the remaining project
phases.
Phase 2 – Initial Site Assessment and Base Mapping
This phase will include the initial assessment of the five (5) potential structured parking sites and identification
of opportunities and constraints for each site. This will include development of vicinity maps that identify
existing conditions, nearby features/businesses, and the economic development potential within walking
91
distance (1000-foot radius) of each site. Mapping will be developed using City of Bozeman GIS information
and aerial images, as well as maps provided by the Downtown Plan consultant in SketchUp and/or InDesign
formats. Formal site surveys will not be conducted for this level of analysis.
The initial assessment for each site will include a concept-level evaluation of potential parking layouts, traffic
circulation, ramping systems, vehicular entry/exit configurations, and pedestrian portals for the new garage
options. Although conceptual in nature, these plans will be based on sound parking design principles to provide
efficient, user-friendly parking for the project. This stage of the project will also include a review of City of
Bozeman code requirements for parking geometrics, setbacks, height limitations and other criteria impacting
the parking structure design.
Phase 3 – Site Evaluation Matrix and Priority Rankings
This phase of the project will include the development of evaluation criteria and an overall matrix that displays
how each site ranks relative to the criteria considered. Examples of the criteria to be considered include
functional desirability, constructability, development potential within the 1000-foot radius, number of
decks/overall parking capacity, cost/return on investment, opportunity for public/private partnerships, and
proximity to the heart of downtown. Other criteria will be developed with input from the Downtown Bozeman
Partnership and City of Bozeman as the project progresses.
The potential expansion of the existing Bridger Park Garage (currently being evaluated through a separate
feasibility study) will be included as a sixth site in the evaluation matrix. General rankings of the individual sites
will be provided based on the final criteria and the top three (3) preferred sites will be identified for further
review. A review meeting will be held at this stage of the project with the Downtown Bozeman Partnership
and the City of Bozeman to discuss the evaluation criteria and preliminary rankings.
Phase 4 – Initial Summary Report
The preceding analysis will be presented in an initial summary report for Part 1 of the project. This report will
outline the methodology used for the analysis and present the findings. A summary sheet will be developed
for each of the five (5) potential sites that provides a vicinity map and a summary of evaluation criteria and
unique characteristics. Design concepts (diagrammatic space/vertical massing) and cost estimates will be
provided as Part 2 of the project after a separate authorization to proceed is provided by the Client.
A review meeting will be held with the Downtown Bozeman Partnership and the City of Bozeman at this stage
of the project to discuss the initial findings and draft report. The initial summary report will be revised as
needed to address all review comments received.
Part 2 – Design Concepts and Final Report
Phase 5 – Design Concepts and Cost Estimates
This phase of the project will consist of up to two (2) diagrammatic design concepts for each of the top three
(3) sites. The design concepts will identify access points, proposed circulation/parking layout, number of levels,
proposed stair and/or elevator tower locations, potential commercial space on the perimeter, and other
miscellaneous features that could be constructed on each site. Concepts will represent diagrammatic space
planning and vertical massing only, but not necessarily architectural styling or concepts. Stall counts, square
footage of constructed areas, and parking efficiency will be tabulated for each alternative.
92
Concept-level cost estimates will be developed for each concept based on the number of spaces and recent
average construction costs per space. A review meeting will be held at this stage of the project with the
Downtown Bozeman Partnership and City of Bozeman to review the design concepts.
Phase 6 – Final Summary Report
The preceding analysis and design concepts will be presented in a final summary report. This report will include
all of the elements from both Part 1 and Part 2 of the project. Design concepts (diagrammatic space/vertical
massing) and cost estimates will be provided for the top (3) sites only. The report will include a cost summary
table that shows the anticipated cost for all five (5) sites, as well as the cost for expanding the existing parking
structure (currently being evaluated through a separate feasibility study) for comparison.
A final review meeting will be held with the Downtown Bozeman Partnership and the City of Bozeman at this
stage of the project to discuss the findings, concept designs and draft report. A final report will be prepared
after all review comments are received.
Exclusions:
The following items are not expected to be needed for this project and are therefore specifically excluded from
this scope of work:
• Topographic and boundary survey of the proposed sites
• Analysis of additional sites beyond the five (5) sites listed in this scope
• Architectural styling/design concepts
• Design phases beyond high-level concepts
• Detailed cost estimates
• Presentation of findings beyond the review meetings listed in this scope
• Stakeholder/public meetings
If needed, these items will be added as a separate task order or contract amendment.
Fees and Billing Arrangements:
Phase Fee
Part 1 – Initial Site Assessment and Evaluation Matrix
1. Project Initiation $2,000
2. Initial Site Assessment and Base Mapping $15,000
3. Site Evaluation Matrix and Priority Rankings $21,000
4. Initial Summary Report $12,000
Sub-Total for Part 1 $50,000
93
Part 2 – Design Concepts and Final Report
5. Design Concepts and Cost Estimates $22,000
6. Final Summary Report $3,000
Sub-Total for Part 2 $25,000
Total Project $75,000
Sanderson Stewart will bill for its services on a lump sum basis by phase with a project total of $75,000. We
will not proceed with Part 2 of the project until a separate authorization to proceed is given by the Client.
Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The
amount of each monthly invoice shall be determined on the “percentage of completion method” whereby
Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished
during the invoicing period.
Project Schedule:
The anticipated schedule for this project consists of the Part 1 deliverables within three (3) months of notice
to proceed. The Part 2 deliverables are anticipated to take one (1) additional month to complete after a separate
authorization to proceed with Part 2 is given by the Client. Reasonable time shall be allowed for review and
coordination with other related projects currently underway, including the Downtown Plan and the Bridger
Park Garage Expansion Feasibility Study.
94