HomeMy WebLinkAbout18- Professional Services Agreement - Sanderson Stewart - South 3rd Ave and Graf Street Intersection Improvements Roz
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this_j�day of 12�ex&jj,�,201 j by
and between the CITY OF BOZEMAN, MONTANA, a self-governing municipal corporation
organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street,
Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter
referred to as"City,"and SANDERSON STEWART, 106 East Babcock Street,Bozeman, Montana
59715,hereinafter referred to as "Contractor."
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to enter this Agreement with Contractor to perform for City
services described in the Scope of Services attached hereto as Exhibit A and by this reference made
a part hereof.
2. Term/Effective Date: This Agreement is effective upon the date of its execution and
will terminate they nf �n 1,rnec�-C elltan. 1PJ.C-
3. Scope of Services: Contractor will perform the work and provide the services in
accordance with the requirements of the Scope of Services. For conflicts between this Agreement and
the Scope of Services,unless specifically provided otherwise, the Agreement governs.
4. Payment: City agrees to pay Contractor the amount specified in the Scope of
Services. Any alteration or deviation from the described services that involves additional costs above
the Agreement amount will be performed by Contractor after written request by the City, and will
become an additional charge over and above the amount listed in the Scope of Services. The City
must agree in writing upon any additional charges.
5. Contractor's Representations: To induce City to enter into this Agreement,
Contractor makes the following representations:
a. Contractor has familiarized itself with the nature and extent of this Agreement, the
Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules,
Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements
FY 2018—FY 2019
Page 1 of 10
and regulations that in any manner may affect cost,progress or performance of the Scope of Services.
b. Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform said services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this Agreement
shall not infringe upon or violate the rights of any third party, whether rights of copyright,trademark,
privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal,
state and municipal laws. The City will not determine or exercise control as to general procedures or
formats necessary to have these services meet this warranty.
6. Independent Contractor Status/Labor Relations: The parties agree that Contractor
is an independent contractor for purposes of this Agreement and is not to be considered an employee
of the City for any purpose. Contractor is not subject to the terms and provisions of the City's
personnel policies handbook and may not be considered a City employee for workers' compensation
or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in
any dealings between Contractor and any third parties.
Contractor shall comply with the applicable requirements of the Workers' Compensation Act,
Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71,
MCA. Contractor shall maintain workers' compensation coverage for all members and employees of
Contractor's business, except for those members who are exempted by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for
workers' compensation coverage by an insurer licensed and authorized to provide workers'
compensation insurance in the State of Montana; or (2) proof of exemption from workers'
compensation granted by law for independent contractors.
In the event that, during the term of this Agreement, any labor problems or disputes of any
type arise or materialize which in turn cause any services to cease for any period of time, Contractor
specifically agrees to take immediate steps, at its own expense and without expectation of
reimbursement from City, to alleviate or resolve all such labor problems or disputes. The specific
steps Contractor shall take shall be left to the discretion of Contractor; provided, however, that
Contractor shall bear all costs of any related legal action. Contractor shall provide immediate relief
to the City so as to permit the services to continue at no additional cost to City.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements
FY 2018—FY 2019
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connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes.
7. Indemni!yaaiver of Claims/Insurance: For other than professional services
rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and
hold harmless the City, its agents, representatives, employees, and officers (collectively referred to
for purposes of this Section as the City) from and against any and all claims, demands, actions, fees
and costs (including attorney's fees and the costs and fees of expert witness and consultants), losses,
expenses, liabilities (including liability where activity is inherently or intrinsically dangerous) or
damages of whatever kind or nature connected therewith and without limit and without regard to the
cause or causes thereof or the negligence of any party or parties that may be asserted against,
recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or
in any way related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; or (ii)
any negligent, reckless, or intentional misconduct of any of the Contractor's agents.
For the professional services rendered, to the fullest extent permitted by law, Contractor
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and
expenses,including reasonable defense attorney fees,to the extent caused by the negligence or willful
misconduct of the Contractor or Contractor's agents or employees.
Such obligations shall not be construed to negate,abridge,or reduce other rights or obligations
of indemnity that would otherwise exist. The indemnification obligations of this Section must not be
construed to negate, abridge, or reduce any common-law or statutory rights of the indemnitee(s)
which would otherwise exist as to such indemnitee(s).
Contractor's indemnity under this Section shall be without regard to and without any right to
contribution from any insurance maintained by City.
Should any indemnitee described herein be required to bring an action against the Contractor
to assert its right to defense or indemnification under this Agreement or under the Contractor's
applicable insurance policies required below the indemnitee shall be entitled to recover reasonable
costs and attorney fees incurred in asserting its right to indemnification or defense but only if a court
of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or was
obligated to indemnify the indemnitee for a claim(s) or any portion(s)thereof.
In the event of an action filed against City resulting from the City's performance under this
Agreement, the City may elect to represent itself and incur all costs and expenses of suit.
Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements
FY 2018—FY 2019
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Contractor also waives any and all claims and recourse against the City or its officers, agents
or employees, including the right of contribution for loss or damage to person or property arising
from, growing out of, or in any way connected with or incident to the performance of this Agreement
except"responsibility for his own fraud, for willful injury to the person or property of another, or for
violation of law, whether willful or negligent" as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed
hereunder.
In addition to and independent from the above,Contractor shall at Contractor's expense secure
insurance coverage through an insurance company or companies duly licensed and authorized to
conduct insurance business in Montana which insures the liabilities and obligations specifically
assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion
for liabilities specifically assumed by the Contractor in subsection (a) of this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City without
limit and without regard to the cause therefore and which is acceptable to the City and Contractor
shall furnish to the City an accompanying certificate of insurance and accompanying endorsements
in amounts not less than as follows:
• Workers' Compensation—statutory;
• Employers' Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
• Automobile Liability - $1,000,000 property damage/bodily injury per accident; and
• Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate.
The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers,
agents, and employees, shall be endorsed as an additional or named insured on a primary non-
contributory basis on both the Commercial General and Automobile Liability policies. The insurance
and required endorsements must be in a form suitable to City and shall include no less than a thirty
(30) day notice of cancellation or non-renewal. The City must approve all insurance coverage and
endorsements prior to the Contractor commencing work. Contractor shall notify City within two (2)
business days of Contractor's receipt of notice that any required insurance coverage will be terminated
or Contractor's decision to terminate any required insurance coverage for any reason.
Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements
FY 2018—FY 2019
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The City must approve all insurance coverage and endorsements prior to the Contractor
commencing work.
8. Termination for Contractor's Fault:
a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails
to perform any of its obligations under this Agreement, or otherwise breaches any terms or
conditions of this Agreement, the City may, by written notice, terminate this Agreement and
the Contractor's right to proceed with all or any part of the work ("Termination Notice Due
to Contractor's Fault"). The City may then take over the work and complete it, either with its
own resources or by re-letting the contract to any other third party.
b. In the event of a termination pursuant to this Section 8, Contractor shall be
entitled to payment only for those services Contractor actually rendered.
C. Any termination provided for by this Section 8 shall be in addition to any other
remedies to which the City may be entitled under the law or at equity.
d. In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature arising, or claimed to have arisen, as a result of the termination.
9. Termination for City's Convenience:
a. Should conditions arise which, in the sole opinion and discretion of the City,
make it advisable to the City to cease performance under this Agreement City may terminate
this Agreement by written notice to Contractor ("Notice of Termination for City's
Convenience"). The termination shall be effective in the manner specified in the Notice of
Termination for City's Convenience and shall be without prejudice to any claims that the City
may otherwise have against Contractor.
b. Upon receipt of the Notice of Termination for City's Convenience, unless
otherwise directed in the Notice, the Contractor shall immediately cease performance under
this Agreement and make every reasonable effort to refrain from continuing work, incurring
additional expenses or costs under this Agreement and shall immediately cancel all existing
orders or contracts upon terms satisfactory to the City. Contractor shall do only such work as
may be necessary to preserve, protect, and maintain work already completed or immediately
Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements
FY 2018—FY 2019
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in progress.
C. In the event of a termination pursuant to this Section 9, Contractor is entitled
to payment only for those services Contractor actually rendered on or before the receipt of the
Notice of Termination for City's Convenience.
d. The compensation described in Section 9(c) is the sole compensation due to
Contractor for its performance of this Agreement. Contractor shall, under no circumstances,
be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost
productivity, field office overhead, general conditions costs, or lost profits damages of any
nature arising, or claimed to have arisen, as a result of the termination.
10. Limitation on Contractor's Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement,
Contractor's damages shall be limited to contract damages and Contractor hereby expressly
waives any right to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or
nature, Contractor shall provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of damages
sought by the claim, within thirty (30) days of the facts and circumstances giving rise to the
claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights
to assert such claim.
11. Representatives:
a. City's Representative: The City's Representative for the purpose of this
Agreement shall be Bob Murray, PE, Engineer III or such other individual as City shall
designate in writing. Whenever approval or authorization from or communication or
submission to City is required by this Agreement, such communication or submission shall be
directed to the City's Representative and approvals or authorizations shall be issued only by
such Representative; provided, however, that in exigent circumstances when City's
Representative is not available, Contractor may direct its communication or submission to
other designated City personnel or agents as listed above and may receive approvals or
authorization from such persons.
Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements
FY 2018—FY 2019
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b. Contractor's Representative: The Contractor's Representative for the
purpose of this Agreement shall be Danielle Scharf, PE, Principal or such other individual as
Contractor shall designate in writing. Whenever direction to or communication with
Contractor is required by this Agreement, such direction or communication shall be directed
to Contractor's Representative; provided, however, that in exigent circumstances when
Contractor's Representative is not available, City may direct its direction or communication
to other designated Contractor personnel or agents.
12. Permits: Contractor shall provide all notices, comply with all applicable laws,
ordinances,rules,and regulations, obtain all necessary permits, licenses,including a City of Bozeman
business license, and inspections from applicable governmental authorities, and pay all fees and
charges in connection therewith.
13 Laws and Regulations: Contractor shall comply fully with all applicable state and
federal laws, regulations, and municipal ordinances including, but not limited to, all workers'
compensation laws, all environmental laws including, but not limited to, the generation and disposal
of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and
provisions of the Montana Safety Act in Title 50, Chapter 71,MCA, all applicable City, County, and
State building and electrical codes, the Americans with Disabilities Act, and all non-discrimination,
affirmative action, and utilization of minority and small business statutes and regulations.
14. Nondiscrimination: The Contractor agrees that all hiring by Contractor of persons
performing this Agreement shall be on the basis of merit and qualifications. The Contractor will have
a policy to provide equal employment opportunity in accordance with all applicable state and federal
anti-discrimination laws, regulations, and contracts. The Contractor will not refuse employment to a
person,bar a person from employment, or discriminate against a person in compensation or in a term,
condition, or privilege of employment because of race, color,religion, creed,political ideas, sex, age,
marital status, national origin, actual or perceived sexual orientation, gender identity, physical or
mental disability, except when the reasonable demands of the position require an age, physical or
mental disability, marital status or sex distinction. The Contractor shall be subject to and comply
with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all
regulations promulgated thereunder. The Contractor shall require these nondiscrimination terms of
its subcontractors providing services under this agreement.
15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor
shall not permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs,
by any employee or agent engaged in services to the City under this Agreement while on City property
Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements
FY 2018—FY 2019
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or in the performance of any activities under this Agreement. Contractor acknowledges it is aware of
and shall comply with its responsibilities and obligations under the U.S.Department of Transportation
(DOT)regulations governing anti-drug and alcohol misuse prevention plans and related testing. City
shall have the right to request proof of such compliance and Contractor shall be obligated to furnish
such proof.
The Contractor shall be responsible for instructing and training the Contractor's employees
and agents in proper and specified work methods and procedures. The Contractor shall provide
continuous inspection and supervision of the work performed. The Contractor is responsible for
instructing his employees and agents in safe work practices.
16. Modification and Assignability: This Agreement may not be enlarged, modified or
altered except by written agreement signed by both parties hereto. The Contractor may not
subcontract or assign Contractor's rights, including the right to compensation or duties arising
hereunder,without the prior written consent of City. Any subcontractor or assignee will be bound by
all of the terms and conditions of this Agreement.
17. Reports/Accountability/Public Information: Contractor agrees to develop and/or
provide documentation as requested by the City demonstrating Contractor's compliance with the
requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons
authorized by the City to inspect and copy its books and records for the purpose of verifying that the
reimbursement of monies distributed to Contractor pursuant to this Agreement was used in
compliance with this Agreement and all applicable provisions of federal, state, and local law. The
Contractor shall not issue any statements, releases or information for public dissemination without
prior approval of the City.
18. Non-Waiver: A waiver by either party any default or breach by the other party of any
terms or conditions of this Agreement does not limit the other party's right to enforce such term or
conditions or to pursue any available legal or equitable rights in the event of any subsequent default
or breach.
19. Attorney's Fees and Costs: In the event it becomes necessary for either Party to retain
an attorney to enforce any of the terms or conditions of this Agreement or to give any notice required
herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable attorney's
fees and costs, including fees, salary, and costs of in-house counsel to include City Attorney.
20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements
FY 2018—FY 2019
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21. Dispute Resolution:
a. Any claim, controversy, or dispute between the parties, their agents,
employees, or representatives shall be resolved first by negotiation between senior-level
personnel from each party duly authorized to execute settlement agreements. Upon mutual
agreement of the parties,the parties may invite an independent,disinterested mediator to assist
in the negotiated settlement discussions.
b. If the parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a court of
competent jurisdiction in compliance with the Applicable Law provisions of this Agreement.
22. Survival: Contractor's indemnification shall survive the termination or expiration of
this Agreement for the maximum period allowed under applicable law.
23. Headings: The headings used in this Agreement are for convenience only and are not
be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to
which they refer.
24. Severability: If any portion of this Agreement is held to be void or unenforceable,the
balance thereof shall continue in effect.
25. Applicable Law: The parties agree that this Agreement is governed in all respects by
the laws of the State of Montana.
26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs,
legal representatives, successors, and assigns of the parties.
27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the
parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or
enforced by a third party.
28. Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
29. Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained therein or made a part thereof
Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements
FY 2018—FY 2019
Page 9 of 10
by reference, are not binding upon the parties. There are no understandings between the parties other
than as set forth in this Agreement. All communications, either verbal or written, made prior to the
date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of this
Agreement by reference.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
IN WITNESS WHEREOF,the parties hereto have executed this instrument the day and year
first above written.
CITY OF BOZEMAN, MONTANA SANDERSON STEWART
CON CTOR
By By
Andrea Surratt, City Manager ielle Scharf,Principa
APPR VV A FORM:
By
Greg an, Bozeman City Attorney
Professional Services Agreement for S 3rd Ave&Graf St Intersection Improvements
FY 2018—FY 2019
Page 10 of 10
0��it
SANDERSON r
STEWART
Exhibit A
S 3rd Ave & Graf St Intersection Improvements
Scope of Work— Design Phase
11/29/18
Sanderson Stewart is pleased to provide this scope of work for the South 3rd Avenue&Graf Street Intersection
Improvements project,along with our subconsultants,Marvin&Associates and Hyalite Environmental. This
project will consist of preliminary design and final design services for the intersection of South 3rd Avenue&
Graf Street. The project will install a new roundabout at the intersection, reconfigure the Westridge Drive
approach for right-in,right-out access only,and install a new high-intensity activated crosswalk(HAWK)signal
on the west leg of the intersection for the existing school crossing. A detailed scope of services for these design
tasks is outlined below.
Construction bidding and construction administration services will be provided through a separate contract
amendment once the construction schedule has been determined.
Project Schedule:
Phase 1-Project Initiation
This phase of the project will include project initiation and planning tasks, including scoping, contract
preparation, meetings with the City of Bozeman and coordination with sub-consultants. All project
management tasks, client meetings and subconsultant coordination for tasks beyond project initiation will be
allocated to the remaining project phases.
Phase 2-ToPoWaphic Survey
A topographic survey of the intersection was conducted as part of the pre-design services project, but
topographic survey pick-ups will be completed as needed for this phase of the design. Base drawings will be
updated as needed following the completion of the topographic survey pick-ups.
Phase 3—Roadway/Intersection Design
Roadway design tasks for this phase of the project will include setting the horizontal and vertical alignment of
the intersection and approaches. It will include preparation of plan/profile sheets and cross-sections, as well
as geometric design for the new roundabout. It has been assumed that the roundabout will have an asphalt
surface and a single circulating lane with raised sputter islands. The roadway design phase will also include
preparation of signing and striping plans,sidewalks/pathways,crosswalks and ADA accessibility ramp design,
and design details.
This phase will also include a thorough review of as-built plans for the intersection and nearby improvements.
Public and private utilities will be shown for coordination and identification of conflicts. Sanderson Stewart
,vill coordinate with the utility companies as needed to determine the cost of any necessary relocations.
Subsurface utility exploration is not included in this scope of services and would be provided by amendment if
any potential conflicts are identified that warrant further investigation. Installation of water and seiner main
extensions/services are not included in this scope of work.
Phase 4—HAWK Signal/Lighting Design
This phase of the project will be completed by Marvin&Associates and will include preparation of electrical
plans for the HAWK signal and lighting design. It is assumed that existing lighting at the intersection will be
removed and replaced with new LED luminaires designed for the new roundabout. The HAWK signal design
will include the proposed signal pole/mast arm layout, conduit, pull boxes, controller and service locations.
The design of the ADA accessibility ramps will be coordinated with proposed pedestrian push button locations.
This phase will also include conduit fill calculations and electrical detail sheets. Marvin&Associates will also
provide illumination calculations,details,specifications and cost estimates. A scope of services and fee for this
phase provided by Marvin&Associates is included as an attachment to this scoping document.
Phase 5—Stormwater Design and Report
This task will include stormwater calculations, pipe sizing, spread width analysis, culvert sizing, and detention
pond sizing and design. The stormwater design will be incorporated into the road design plans and all
calculations will be summarized in a stormwater report to be submitted with the preliminary plans. Sanderson
Stewart will coordinate with the City Stormwater Management Department as needed and will ensure
conformance with the City's Stormwater Facilities Plan. It is assumed that the Stormwater Pollution Prevention
Plan (SWPPP) permit will be prepared by the contractor,not by Sanderson Stewart.
Phase 6—Wetland Assessment
The southeast corner of the intersection may have some potential wetlands. The project will include an initial
wetland assessment by Hyalite Environmental to determine if any wetlands are present. If the initial assessment
shows that wetlands are not present,Hyalite will provide a letter documenting their findings. If they determine
that it is a wetland, they will provide a scope of work for a full delineation and permitting services to be
completed by an amendment only if needed.
Phase 7—Preliminary PS&E Submittal
All of the above information will be compiled into a preliminary set of plans, specifications and opinion of
probable cost for review by the City of Bozeman. Plans `vill include existing/demolition plans, plan/profile
sheets, cross-sections, typical sections, details, signing and striping plans, and electrical plans. Sanderson
Stewart will prepare special provisions and a specifications manual including the templates for bid documents.
The engineer's opinion of probable cost including contingency will also be provided with this review submittal.
Erosion control plans, traffic control plans, landscape and irrigation plans are not included in this scope of
work. It has also been assumed that the project can be constructed within the existing right-of-way, so
coordination with the City's right-of-way agent for acquisition will not be required.
Phase 8—Final PS&E Submittal
Sanderson Stewart will address all review comments received from the City of Bozeman and our internal quality
control review, provide final coordination between disciplines and with utilities, and prepare final plans,
specifications and engineer's opinion of probable cost. The final deliverable will include electronic copies of
all submittal documents,as well as up to six hard copies.
The following items are not expected to be needed for this project and are therefore specifically excluded from
this scope of work:
• Geotechnical investigation and report
• Right-of-way acquisition services
• Landscape restoration and irrigation plans (by special provision only)
• Construction administration,bidding and inspection services
• Construction staking
• Stormwater Pollution Prevention Plan(SWPPP)permit
• Wetland delineation,permitting and mitigation (scope includes initial wetlands assessment only)
• Erosion control plans
• Traffic data collection and analysis
• Public meetings or presentations
• Permitting related to environmental activities
• Retaining wall design
If needed, these items will be added through a contract amendment.
Fees and Billing Arrangements:
Phase Fee
F
1. Project Initiation $1,835
i Jll }
2. Topographic Survey $2,450
3. Roadway/Intersection Design $29,380
4. HAWK Signal/Lighting Design $17,285
5. Stormwater Design and Report i $9,360
6. Wetland Assessment $1,110
7. Preliminary PS&E Submittal $10,425
8. Final PS&E Submittal I $8,475
Total $80,320
Sanderson Stewart will bill for its services on a lump sum basis with a project total of S80,320. Sanderson
Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount
of each monthly invoice shall be determined on the "percentage of completion method" for each phase
whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis)
accomplished during the invoicing period.
Project Schedule:
The anticipated schedule for this project consists of the preliminary PS&E submittal within four(4)months of
notice to proceed and the final deliverable within the following one(1)month. Additional time may be required
for City review.
S 3rd & Graf St Intersection Improvements �
S ��
ANDERSON W-,,
STEWART
Labor Total Plan Total late
Hours Bill
Plan Name:South 3rd&Graf Intersection Improvements-Roundabout Design
Phase Name:Project Initiation
Task Name:Contract Amendment
Principal 1.00 190.00
Task Name:Client Consultation&Meetings
Principal .50 95.00
Task Name:Project Scoping
Senior Engineer 8.00 1 1,360.00
Task Name:Project Planning
Principal 1.00 190.00
Subtotal 10.50 1,835.00
Expenses
Phase Total 1,835.00
Phase Name:Topographic Survey
Task Name:Project Mgmt&Coordination
Senior Professional Land Surveyor 1.00 1 130.00
Task Name:Pre-Survey Preparation&Research
Senior Professional Land Surveyor 1.00 1 130.00
Task Name:Topo Survey Pickups
Staff Surveyor 8.00 1 760.00
Task Name:Draft Topo&Base Plan
Designer 4.00 1 360.00
Professional Land Surveyor 8.00 1 880.00
Task Name:QC Review
Principal 1.00 190.00
Subtotal 23.00 2,450.00
Expenses
Phase Total 2,450.00
Phase Name:Roadway/Intersection Design
Task Name:Project Mgmt&Coordination
Principal 2.00 1 380.00
Senior Engineer 18.001 1 1,360.00
Task Name:Client Consultation&Meetings
Project Engineer 2.00 1 230.00
Senior Engineer 2.00 340.00
Task Name:Horizontal&Vertical Alignment
Designer 36.00 1 3,240.00
Senior Engineer 20.001 1 3,400.00
Task Name:Typical Section
Designer 4.00 1 360.00
Project Engineer 14.00 1 460.00
Task Name:Cross-sections
Designer 12.00 1 1,080.00
Senior Engineer 14.001 1 680.00
Task Name:Intersection Geometrics&Grading
Page 1 of 4
EDesigner 48.001 4 320.001
Senior Engineer 22.60' 3,740.00
Task Name:Signing&Striping
Designer 16.00 ( 1,440.00'
Project Engineer 24.001 2,760.00
Task Name:Sidewalks,Crosswalks&ADA
Senior Engineer 12 00 2 040 00
Task Name:Details
Designer 12 00 1646.601,
Project Engineer 2.001 230 00
Task Name:QC Review
Principal t... 2 00 380 00
9
Subtotal sneer 8 00� 1,360.00
Senior En
_. ..... 240.00 28 880 00
J Expenses 00
Phase Total 29,380.00 [
Phase Name HAWK/Lighting Design
Task Name:Project Mgmt&Coordination
_..... {Senior Engineer 8.00 1 360.00j
Task Name:QC Review
Principal 2.001 380 001
Subtotal 10.00� 1,740,00
Expenses
t
Sub-Consultant(Marvin&Associates) 15,545.001
Phase Total 17,285.001
Phase Name:Stormwater Design&Report
Task Name:Project Mgmt&Coordination
..
Senior Engineer 4.001 680.001
Task Name:Stormwater Calculations
Protect Engineer 8.00 920.00
Senior Engineer 3.001 510.601
( f �
Task Name:Stormwater Design
Project Engineer 20.00! 2,300.001 ((
Senior Engineer 6.00 1,020.00
Task Name:Stormwater Report
Project Administrator 3.00 210.001
ProjectEngineer 16.00 1,840.00l
Senior Engineer 6.001 E 1,020.001
Task Name:QC Review
[Principal I 1.001 190.001
ISenior Engineer 1.00 170.00'
Subtotal 68.00 8,860.001
Expenses 500.00 I
E
Phase Total E 9,360.00
[Phase Name:Wetland Assessment
Task Name:Protect Mgmt&Coordination
Senior Engineer 2.001 g 340.001 I
Task Name:QC Review
i Senior Engineer 1.001 170.00�
Subtotal 3.00' [ 510.001 1
Page 2 of 4
Expenses E I
Sub-Consultant(Hyalite Environmental) j 600 00
_ Phase Total ! 1 110 00!
Phase Name:Preliminary PS&E Submittal
Task Name:Protect Mgmt&Coordination
Principal � � 1.00 190.00 1 �
Senior Engineer 8.001 1,360.001
Task Name:Client Consultation&Meetings
Project Engineer 100� 115001
(Senior Engineer 1 00 j 170 00
Task Name:Complete Preliminary Design Package
-
Designer 16 00� 1,440.001
€
Senior Engineer 8.001 1 360.00
Task Name:Specification Manual&Bid Documents _
Protect Administrator 4 00� 280 00
Project Engineer 8.06 920.061
Senior Engineer 4.00 680.001
Task Name:Cost Estimate
Protect Engineer 12 OOE 1,380.001,
Staff Engineer 4.001 460 00� j
E Senior Engineer 5.001 850.001
Task Name:QC Review
I Principal 2 00 380 001 I
Senior En gineer 2.00 340.001
Subtotal 76.00 9,925001 1
Expenses 500001
_ s .
I Phase Total _ 1 0,4 25 0Of
Phase Name:Final PS&E Submittal
Task Name.Protect Mgmt&Coordination
Principal 1.00 190 00
Senior Engineer 4.00`= 680.00
� I _ I j _ I I
=Task Name:Client Consultation&Meetings
Project Engineer 1.00 115.00
_ _ I I
. l
Senior Engineer .1.00 170.001 [
Task Name:Address Comments&Complete Final Design
Designer 24.001 2,160.001
Project Engineer ; 4.60' 460.001 f
{ Senior Engineer 10.001 1,700.00
Task Name:Specifications Manual&Bid Documents
Project Administrator 2.001 6 140.001
Project Engineer 8.001 920.00€
Senior Engineer 2.00� 340.001
Task Name:Cost Estimate E
Project Engineer 2.061 230.001 1
Senior Engineer ; 2.00 340.001
E
Task Name:QC Review
(Principal 1.00I 190.00
f
Senior Engineer 2.00' 340.00
Subtotal 64.00 7,975.00
Expenses 500.00[
Page 3 of 4
Phase Total 8,475.00
Total for South 3rd&Graf Intersection Improvements-Roundabout Design 494.50 1 80,320.00
Page 4 of 4
Graf Street&S 3rd Avenue Roundabout Lighting&HAWK Signal Design
G\ 11/2712018
Marvin&Associates
Manhours Labor Direct Total
Street Lighting Design Project Tasks Engr Tech Cost Costs Costs
$125 $75
1 Project Administration&Coordination 2 0 $ 250.00 $ 10.00 $ 260.00
2 Import Survey Base Mapping&Format Lighting Plan Sheets 0 4 $ 300.00 $ - $ 300.00
3 Lighting Illumination Calculations,Spacing Tolerances,&Prepare Location Layout 8 0 $ 1,000.00 $ - $ 1,000.00
4 Prepare Lighting Plans at 90%Completion Level 6 30 $ 3,000.00 $ 10.00 $ 3,010.00
5 Submit Preliminary Design Documents&Review With City of Bozeman 3 3 $ 600.00 $ - $ 600.00
6 Review Service Locations&Submit Service Application Forms to Northwestern Energy 3 0 $ 375.00 $ 10.00 $ 385.00
7 Prepare Final Lighting Electrical Plans Based on City of Bozeman Design Review 2 4 $ 550.00 $ - $ 550.00
8 Prepare Special Provisions&Design Cost Estimates 2 4 $ 550.00 $ - $ 550.00
Subtotal Lighting Design= 26 45 $ 6,625.00 $ 30.00 $ 6,655.00
Manhours Labor Direct Total
Hawk Signals Roundabout Design Project Tasks Engr Tech Cost Costs Costs
$125 $75
1 Project Scoping,Project Admin&Coordination 4 0 $ 500.00 $ 10.00 $ 510.00
2 Signal Layout:Sig Poles,Ped Pole,Service,Pull Box and Conduit Locations 6 2 $ 900.00 $ - $ 900.00
3 Prepare Preliminary Signal Plans with Basic Design Features 4 42 $ 3,650.00 $ 20.00 $ 3,670.00
4 Prepare Utility Plan Sheets 1 8 $ 725.00 $ - $ 725.00
5 Prepare Signal Pole Location and Conduit Schedules On Signal Plan Sheet 1 8 $ 725.00 $ $ 725.00
6 Prepare Service&Wiring Circuit Diagrams Sheets 1 10 $ 875.00 $ $ 875.00
7 Submit Design Documents&Review With City 2 2 $ 400.00 $ $ 400.00
8 Calculate Quantities and Prepare Construction Cost Estimates 1 2 $ 275.00 $ $ 275.00
9 Prepare Specifications 2 0 $ 250.00 $ $ 250.00
10 Prepare Final Modifications&Submit Electronic Files 2 4 $ 550.00 $ 10.00 1$ 560.00
Subtotal Hawk Signals= 24 78 $8,850.00 $40.001 $8,890.00
PROJECT TOTALS ELECTRICAL DESIGN = 50 123 $ 15,475.00 $70.00 $ 15,545.00
Hymi_flte Environmental, LLP
Chris Thelen, P.E. Carol Lee-Roark, Ph.D., P.G.
(406) 580-6622 (406) 600-9450
chris(c�hyaliteenvironmental.com carolnhvaliteenvironmental.com
P.O. Box 90
Gallatin Gateway, MT 59730
November 8, 2018
Danielle Scharf
106 East Babcock
Bozeman, MT 59715
Cost Estimate
Wetland Assessment
S Yd Avenue and Graf Street
Bozeman,MT
Dear Danielle;
Thank you for the opportunity to provide a cost estimate for environmental work concerning
wetland issues related to proposed intersection improvements at S 3rd Avenue and Graf Street,
Bozeman, MT. This letter contains our cost estimate for a phased approach to environmental
work at the proposed project site.
Hyalite proposes that an initial assessment be performed to determine if any wetlands reside
within the project area. The wetland assessment would include a site reconnaissance,
investigation of local hydrology and recent jurisdictional determinations for drainages and water
bodies in the vicinity, and a gross-scale consideration of the areas of likely wetlands on the
proposed project site. Results would be delivered in a letter report. If wetlands are identified,
then a cost estimate for a full delineation would be provided at that time.
The initial wetland assessment cost is $600. Please feel free to contact me at (406) 580-6622 if
you have any questions about these materials, require additional information, or would like to
discuss the time and cost estimate.
Sincerely,
Chris Thelen
Hyalite Environmental, LLP