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HomeMy WebLinkAbout08-17-2017 BPC Minutes FinalParking Commission Meeting BOZEMAN PARKING COMMISSION MINUTES Thursday, August 17, 2017, 7:30am A. Call to Order - 7:30 AM – City Commission Room, City Hall 121 North Rouse Ave Commissioner Naumann called the meeting to order. 07:30:30 AM Committee Member - Pamela Bryan: Present Committee Member - Kelly Wiseman: Present Committee Member - Ben Lloyd: Present Committee Member - Chris Naumann: Present Committee Member - James Ness: Present Deputy Mayor - Cyndy Andrus: Present Staff - Chuck Winn: Present Staff - Ed Meece: Present Staff - Laurae Clark: Present Staff - Kate Hayden: Present B. Changes to the Agenda There were none. C. Approval of July 2017 minutes (See Attachment Exhibit 1) Commissioner Ness made a motion to approve the July minutes. There were seconded by Commissioner Wiseman and approved unanimously. Committee Member - James Ness: Motion Committee Member - Kelly Wiseman: 2nd Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - James Ness: Approve Deputy Mayor - Cyndy Andrus: N\A Staff - Chuck Winn: N\A Staff - Ed Meece: N\A Staff - Laurae Clark: N\A Staff - Kate Hayden: N\A D. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. There was no public comment. E. Action Items 1. Discuss request from Alpha Gamma Rho to extend MSU Residential Parking Permit District for the length of their property (street frontage) on Greek Way. (See Attachment Exhibit 2) Ed presented the request from Alpha Gamma Rho and the exhibits that are attached. They have asked to modify their original request to only include the portion of street that fronts their property. Ed has had conversations with other owners in the neighborhood. The apartment complex opposed the idea and the other owner took a “neutral but cautious” position. A discussion ensued and the parking commissioners determined that their June 2016 decision held due to the fraternity’s availability to expand their parking and the input from approximately 40 plus individuals that currently park on the street. Commissioner Bryan stated this is a request benefitting one organization, in essence transferring the cost on to the public instead of upgrading their own property, which they have plenty of, to park the additional cars for their residents. 2. Disuses Memorandum from Parking Program Manager regarding proposed changes to Bozeman Municipal Code, as related to parking. Chapter 36. Article 4. (See Attachment Exhibit 3) Ed outlined the proposed changes to the code and how these changes will enhance how we operate and enforce parking regulations in the community. He stated that he had collaborated with the Police Dept., Street Dept., Finance Dept., and Parking Enforcement Officers as part of the drafting process. Commissioner Bryan asked why change the 48 hour violation to 72 hour violation? Ed explained that it would streamline the process and bring in line with what some other cities do. Currently his Parking Enforcement Officers (PEO’s) have to go to the vehicle three times prior to turning it over to Code Enforcement for towing. With the change to 72 hours the PEO’s could cut this to just two visits prior to turning it over for towing; and save time and resources. City Commissioner Andrus asked about the alley time limit, as she felt 30 minutes was too long. She also asked if deliveries could be restricted during certain hours of the day. Commissioner Wiseman stated that 20 minutes seemed a more reasonable time limit. He also stated that restricting the hours of deliveries may not be a reasonable request, based on business hours and needs. Commissioner Naumann asked if there is a plan for alley signage to notify delivery persons of the time limit. Ed stated that additional signage would be part of implementing the change. Commissioner Andrus asked if the word “idle” should be inserted in the “Stop, Stand, Park” phrase. Ed stated he would discuss this with Natalie Meyer, Sustainability Coordinator. Commissioner Lloyd Stated that the current phrase seems to include “idle”, however it may need more clarification. Commissioner Naumann asked about permitting construction trailers for a temporary on-street permit. Commissioner Lloyd agreed that there is a difference between job trailers and site trailers. One is appropriate for street parking, the other is not appropriate. Ed will research further to modify the permit for trailers. Ed stated that a revised memorandum would likely come at the September BPC meeting. 3. Discuss/Approve/Deny Professional Services Agreement with Downtown Bozeman Business Improvement District for janitorial services at the Bridger Park Downtown Garage. (See Attachment Exhibit 4) Ed contacted five cleaning businesses to obtain bids for cleaning services in the Garage. Two businesses declined the opportunity to bid and three did not respond. The Finance Department agreed that due diligence has been attempted and the BPC could move forward with contract with the Downtown Bozeman Business Improvement District (BID) for janitorial Services. Commissioner Bryan made a motion to approve the agreement; seconded by Commissioner Ness. Commissioner Naumann recused himself from the vote because he is Director of the BID. There was no public comment on the issue. The motion was approved unanimously Committee Member - Pamela Bryan: Motion Committee Member - James Ness: 2nd Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - James Ness: Approve Deputy Mayor - Cyndy Andrus: N\A Staff - Chuck Winn: N\A Staff - Ed Meece: N\A Staff - Laurae Clark: N\A Staff - Kate Hayden: N\A 4. Discuss draft ‘City Facility Parking Lease Policy’, last visited by the Parking Commission on July 8, 2015. (See Attachment Exhibit 5) Commissioner Naumann explained that the BPC had started drafting the policy in 2014/2015, however the policy was never given final adoption the City Commission or Parking Commission. This policy is important for capturing how we calculate lease availability and deal with development required UDC leases. Commissioner Naumann stated that much of the policy reflects current practice. Commissioner Bran stated that it is time to implement this policy and asked if the lease limit verbiage correct? Commissioner Naumann stated that Rick Williams had reviewed the policy before, and would do so again. Ed told the Commission that he had Mr. Williams scoping a small project to review the policy, and perform a 2017 “lease limit” calculation (garage vacancies) that will be reviewed in this policy. Commissioner Andrus asked if this policy was in alignment with the Strategic Parking Management Plan. Ed stated that the policy reflects many of the strategic parking plan elements like financial responsibility, efficiency, etc. He will take a closer look at this point. The Commission discussed how best to link the UDC procedures to appropriate milestones in the planning and construction processes; especially considering the percentage of payments. Ed will follow up with the Community Development and Building Inspection Departments on this issue. Andy Holloran, Homebase LLC, at 202 N Tracy asked about how he could find out about availability of permits in the garage? In addition, Mr. Holloran stated that the city is too generous with UDC Parking leases; they should charge 100% from day one. Ed stated that Mr. Holloran made a good point, and attempted to answer Mr. Halloran’s questions about space availability. Commissioner Andrus reminded everyone that public comment is not for back and forth with staff and commissioners. Ed will bring back a revised policy for discussion at the September BPC meeting. F. Parking Manager Report. (See Attachment Exhibit 6) Ed updated the commission that the City Commission Resolution #4837 adopting changes to the parking operating reserve was passed. Commissioner Naumann asked about the timing of return of the Willson tot. Ed stated that he expected the lot to be back to City Operation in the next several weeks. Commissioner Lloyd asked about the interaction of Parking at the Development Review committee. Ed explained that he attends the DRC to provide perspective on parking related issues, including actual occupancy data where possible. Going forward, this interaction will be enhanced with a new/modified policy and better data (from the new parking equipment/software). G. New Business Commissioner Naumann has a few observations on the Strategic management report: • Number 7 seems to be omitted. • Plug in 12, 13, and 14 so there is no gap and to show we have not forgotten about those things. • One of the goals is to find a way for the parking manager and the commission to be more involved in community development. The October meeting will be help in the Madison Room at City Hall. H. Adjournment. 08:57:13 AM The next Bozeman Parking Commission meeting will be held September 14th, 2017 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Chuck Winn 582-2307.