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HomeMy WebLinkAbout11-10-16 BPC Minutes BOZEMAN PARKING COMMISSION November 10, 2016, 7:30 – 9:00 a.m. Madison Room, City Hall Minutes Committee Member - Pamela Bryan: Present Committee Member - Kelly Wiseman : Absent Committee Member - Ryan Olson: Absent Committee Chair - Dennis Bechtold: Present Committee Member - Ben Lloyd: Present Committee Member - Chris Naumann: Present Committee Member - Ben Bennett: Absent Staff - Thomas Thorpe : Present Staff - Chuck Winn: Present Staff - Kristen Pitcher: Present Staff - Laurae Clark: Present Deputy Mayor - Cyndy Andrus: Absent I. Call to order, 7:30 a.m. Dennis called the meeting to order. II. Disclosures of Ex Parte Communication There were no disclosures of ex parte communication. III. Changes to the Agenda There were no changes to the agenda. IV. Approval of October 2016 minutes -See Attachment Exhibit 1 Chris motioned to approve the October 2016 Minutes. Pamela seconded this motion. Committee Member - Chris Naumann: Motion Committee Member - Pamela Bryan: 2nd Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman : Absent Committee Member - Ryan Olson: Absent Committee Chair - Dennis Bechtold: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - Ben Bennett: Absent Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A Deputy Mayor - Cyndy Andrus: N\A V. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. Please see attachment from Cory Lawrence in regards to removing the multiple permit discounts. VI. Capital Improvements Program (CIP) 2017-2033 Adoption -Chuck Winn Action Item See Exhibit 2 Chuck went over the updated Capital Improvement Plan (CIP). This can still be adjusted prior to final approval. Pamela Motioned to approved the CIP with the revision of the Willson lot being moved from FY22 to FY19. Ben L. seconded this motion. Committee Member - Pamela Bryan: Motion Committee Member - Chris Naumann: 2nd Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman : Absent Committee Member - Ryan Olson: Absent Committee Chair - Dennis Bechtold: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - Ben Bennett: Absent Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A Deputy Mayor - Cyndy Andrus: N\A VII. Garage Contract Discount Policy discussion. Action Item See Exhibit 3 Chuck reviewed the memo and history of the discount policy, as well as the Downtown Parking plan that recommends adjusting the fees in the Garage as part of the plan to become solvent and balance the budget. He pointed out that the annual rates did not get adjusted in 2012, 2013, and 2016. Public comment was noted in the form of an email from Cory Lawrence. Chuck also stated that he had received a phone call from Eric Nelson. Alan McCollim, from the Element, echoed Cory’s concerns. And reminded the BPC that they do pay a lot into the TIFD every year and they need to keep that in mind as the BPC is thinking about this policy. Pamela pointed out that the rates on Exhibit 3 are not the 2016 rates. If the 2017 rates had been provided it would indicate an even bigger loss of revenue then what is being shown in the exhibit. Ben L. motioned to adopt Parking Commission Resolution 2016-04. Chris seconded this motion. Committee Member - Ben Lloyd: Motion Committee Member - Chris Naumann: 2nd Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman : Absent Committee Member - Ryan Olson: Absent Committee Chair - Dennis Bechtold: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - Ben Bennett: Absent Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A Deputy Mayor - Cyndy Andrus: N\A VIII. RFP for data collection contract award to Western Transportation Institute. Chuck announced that the RFP was awarded to Western Transportation Institute (WTI). WTI will be doing the data collection twice, once in the Spring and once again in the Summer and they will be going north to Lamme St and south to Olive St. IX. Parking Manager Report -See Attachment Exhibit 4. Tom presented the manager report one last time. The garage usage is about the same as last month. X. New Business. Thomas Thorpe’s position is now opened. Pam agreed to be on the interview committee. XI. Adjournment. Dennis adjourned the meeting at 9:20 a.m. The next Bozeman Parking Commission meeting will be held December 8th, 2016 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Mike Gray 582 -3232. Exhibit 1 BOZEMAN PARKING COMMISSION October 13, 2016, 7:30 – 9:00 a.m. Madison Room, City Hall Minutes Committee Member - Pamela Bryan: Present Committee Member - Kelly Wiseman : Present Committee Member - Ryan Olson: Present Committee Chair - Dennis Bechtold: Present Committee Member - Ben Lloyd: Present Committee Member - Chris Naumann: Present Committee Member - Ben Bennett: Absent Staff - Thomas Thorpe : Present Staff - Chuck Winn: Present Staff - Kristen Pitcher: Present Staff - Laurae Clark: Present Deputy Mayor - Cyndy Andrus: Present XII. Call to order, 7:30 a.m. Dennis called meeting to order at 7:31 a.m. XIII. Disclosures of Ex Parte Communication There were no disclosures of Ex Parte Communications. XIV. Changes to the Agenda There are no changes to the Agenda. XV. Approval of September 2016 minutes Exhibit 1 -See Attachment Exhibit 1 Pam motioned to approve the September 2016 minutes with the correction that Ben Bennett was not part of the Ex Parte Communication but Kelly Wiseman was. Chris Naumann seconded this motion. Committee Member - Pamela Bryan: Motion Committee Member - Chris Naumann: 2nd Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Ryan Olson: Approve Committee Chair - Dennis Bechtold: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - Ben Bennett: Absent Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A Deputy Mayor - Cyndy Andrus: N\A XVI. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. There were no public comments. XVII. Responsibilities of the parking Commission. Chuck Winn/Greg Sullivan Greg Sullivan, City of Bozeman Attorney, reviewed the role of the Bozeman Parking Commission (BPC). XVIII. Parking Plan Implementation and Rate adjustment schedule. –See Attachment Exhibit 2. Tom reviewed the parking plan implementation and rate adjustment schedule. Dennis feels that the BPC should look at all the rates at one time and adjust as needed rather than figuring them out one at a time. Pam and the rest of the BPC agreed that would be a better approach. XIX. Parking Manager Report -See Attachment Exhibit 3. The parking department is off to a good start. We have increased the patrols to four from three with Rocky Mountain Security in the garage. The usage in the garage is more permit users now that the tourist season has come to an end. Exhibit 1 Chuck went over the Capital Improvement Plan (CIP). This can be adjusted prior to final approval. XX. New Business. Thomas Thorpe reported that he has a job offer on the table and therefore may be leaving within the next month or so. Kristen has taken another position in the Finance office and we are in the process of hiring a replacement for her. Kristen will be available to assist and train the new clerk. XXI. Adjournment. Dennis adjourned the meeting at 9:15 a.m. The next Bozeman Parking Commission meeting will be held November 10th, 2016 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Mike Gray 582-3232. Exhibit 2 Exhibit 3 Parking Commission Mémorandum REPORT TO: Bozeman Parking Commission FROM: Chuck Winn, Assistant City Manager SUBJECT: Parking Commission Resolution 2016-04 removing the discounts for multiple permits in the Bridger Park Parking Garage. MEETING DATE: November 10, 2016 AGENDA ITEM TYPE: Action RECOMMENDATION: Approve Parking Commission Resolution 2016-04 discontinuing the discount policy for the purchase of multiple parking permits in the Bridger Park Downtown Parking Garage. PROPOSED MOTION: Having considered public comment and the information presented by staff, I hereby move to adopt Parking Commission Resolution 2016-04 eliminating the discounts for multiple passes in the Bridger Parking Garage. BACKGROUND: On January 9, 2013, the Bozeman Parking Commission adopted Resolution PC2013- 01 setting discounts for purchasers of multiple permits in the Bridger Park Downtown Parking Garage (Garage). The intent of the discount policy was to incentivize use of the Garage at a time when utilization was low. With the continued economic vibrancy of Downtown, the construction of two major projects (The Element and 5 West) along with the expected construction of The Etha Hotel and planned expansion of the Lark Hotel, Garage utilization is at an historic high. Additionally, on March 19, 2014, the Parking Commission adopted a cap on lease spaces. That cap was reached earlier this year and there are no longer spaces for monthly lease in the Garage. It can be argued these two factors alone eliminate the need for discounted rates of this type. It is important to note that the costs to maintain the Garage have increased resulting in additional pressure on the Parking Fund to pay for needed upgrades and repairs. Currently, Garage revenues do not cover Garage expenses. It has been a stated goal of the Parking Commission to make the operation of the Garage a more self-sufficient operation. To that end Resolution 2013-01 contains the following provision; Exhibit 3  The Bozeman Parking Commission shall annually review, and adjust if deemed appropriate the current base rate and/or discount levels offered so as to ensure these rates are reflective of the cost of operating the Garage. In addition, the 25-Year Leases for Uniform Development Code-required parking contain the following provision:  The Parking Commission may increase the rate without prior notice to the lessee on an annual basis in accordance with Parking Commission Policy. Although the Parking Commission has authority to adjust the rates annually it did not adjust lease rates for 2012, 2013 and 2016. The following chart shows the annual rates in the Garage and the surface lots since the Garage opened: Year Garage Upper Garage Basement Surface 2010 $35 $45 $35 2011 $40 $50 $35 2014 $45 $55 $35 2015 $50 $60 $40 2017 $60 $70 $45 ALTERNATIVES: As suggested by the Parking Commission. FISCAL EFFECTS: Assuming current lease numbers, it is expected this change will result in approximately $41,000 in additional annual revenue to the Parking Fund. Unintended consequences could include some leases being terminated due to the increased cost, but we expect any additional inventory would be absorbed by the strong market for longer term parking in the downtown core. Exhibit 3 Attachments: Resolution 2016-04 Report compiled on: November 3, 2016 Original Monthly Quantity Discount Monthly Annual Rate Lost Revenue Accounts Receiving No.Total Lost Rate Discount Amount Discounted Rate After Discount Annually/Permit Discounts Permits Revenue General Levels 0-5 Permits 50.00 0%0.00 50.00 600.00 0.00 5-9 Permits 50.00 10%5.00 45.00 540.00 60.00 10-29 Permits 50.00 20%10.00 40.00 480.00 120.00 Lark 19 2,280.00 30-59 Permits 50.00 25%12.50 37.50 450.00 150.00 Etha 54 8,100.00 60+ Permits 50.00 30%15.00 35.00 420.00 180.00 5 West (112) & Element (60)172 30,960.00 41,340.00 Basement Level 0-5 Permits 60.00 0%0.00 60.00 720.00 0.00 5-9 Permits 60.00 10%6.00 54.00 648.00 72.00 10-29 Permits 60.00 20%12.00 48.00 576.00 144.00 30-59 Permits 60.00 25%15.00 45.00 540.00 180.00 60+ Permits 60.00 30%18.00 42.00 504.00 216.00 Garage Rates 2016 BOZEMAN PARKING COMMISSION Exhibit 3 RESOLUTION 2016-04 A RESOLUTION OF THE PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA, REPEALING THE POLICY FOR MULTI-LEASE DISCOUNTS FOR PERMITS IN THE BRIDGER PARK DOWNTOWN PARKING GARAGE WITH AN EFFECTIVE DATE OF JANUARY 1, 2017. WHEREAS, pursuant to city Resolution 3803, the Bozeman Parking Commission has jurisdiction over three parking districts: the downtown B-3 Zoning District, the Montana State University Residential Parking District, and the Bozeman High School Residential Parking District; and WHEREAS, Sect. 7-14-4501(3), MCA, authorizes the Bozeman Parking Commission, to charge for use of parking facilities; and WHEREAS, Sect. 7-14-4622(6), MCA authorizes the Bozeman Parking Commission to acquire, construct, rent, lease, maintain, and repair real and personal property used for parking services; and WHEREAS, the Bozeman Parking Commission adopted Resolution PC2013-01 on January 9, 2013, establishing a discount policy for purchasers of five or more parking permits in the Bridger Park Downtown Parking Garage (Garage); and WHEREAS, Resolution PC2013-01 provides the Parking Commission may adjust discount parking rates offered if deemed appropriate so as to ensure parking rates are reflective of the cost of operating the Garage; and WHEREAS, the Bozeman Parking Commission has determined that it is in the best interests of the City of Bozeman to repeal the discount policy adopted by Resolution PC2013-01. NOW, THEREFORE, BE IT RESOLVED that the discount policy established by Resolution PC2013-01 is hereby repealed. No other administrative discount is affected by this Resolution PC2016-04. PASSED and adopted by the Parking Commission of the City of Bozeman, Montana, on first reading at a session held on the 10th day of November, 2016. The effective date of this Resolution is January 1, 2017. ____________________________________ Dennis Bechtold, Chair ATTEST: __________________________________________ THOMAS THORPE, City of Bozeman Parking Manager Exhibit 4 Parking Manager’s Report Daily revenue seems to show that weekend trips to the garage have stayed strong even with MSU’s poor performance this football season. Exhibit 4 Validations remain steadily underused. Exhibit 4 33% of the budget year is complete and this far we have made 37% of our expected revenues. Exhibit4 Expenditures to date: WE have had to spend more than anticipated on out vehicles (snow tires) but I do not anticipate and large expenditures in the near future. I appreciate the opportunity to work with you for the past year and a half. I have enjoyed my time in Bozeman. Thank You