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HomeMy WebLinkAbout06-10-15 BPC MinutesBozeman Parking Commission Meeting June 10, 2015 7:30 a.m. Madison Room Parking Commissioners in Attendance: Ryan Olson Dennis Bechtold Pam Bryan Kelly Wiseman Ben Lloyd Chris Naumann Ben Bennett Cyndy Andrus City Staff in Attendance: Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Chuck Winn, Assistant City Manager Thomas Thorpe- Parking Manager Guests in Attendance: Danielle Scharf- Sanderson Stewart Cory Lawrence- Etha Hotel Robbie Benjamin- 603 S 12th St Julie Belschwender- 300 N Black Ave Action Items: I. Call to order, 7:30 a.m. Ryan called the meeting to order at 7:30 a.m. II. Disclosures of Ex Parte Communication None. III. Changes to the Agenda None. IV. Approval of May 2015 minutes Ryan asked for a motion to approve the May 2015 minutes. Chris motioned to approve the May 2015 minutes. Dennis seconded the motion. The motion was carried unanimously. V. Public Comment – State name & address, limit comments to 3 min. Robbie Benjamin of 603 S 12th brought in a request for the BPC to approve her address as part of the MSU residential parking district. She stated her concerns for her tenant who lives in her basement never being able to find a place to park because of students and staff members from MSU parking in front of the house. Robbie gave Tom Thorpe the Parking manager the required signed documents from the other residents on her block. Tom stated that he will call her. There will need to be a vote on the additional and once that is approved the request will need to be signed. Chuck mentioned that the Neighborhood Council is a group to keep in mind when it comes to parking in these residential areas. They might be an important voice as the district will look to grow each year as more and more students attend MSU. He also stated that they are currently looking for a new coordinator. Julie Belschwender of 300 N Black Ave would like to request a new parking district in her neighborhood. Construction and employees of downtown are congesting up her street and it is making it extremely difficult to park, she thinks a good solution would be to make it residential permit parking only. Pam asked if we could just get signatures like the other districts and get it started with the process. Chris stated that the City Commission is the final decision on "new" parking districts so we would need to present this request to the City Commission. Cory Lawrence of the Etha hotel project said there should be a decision made sometime next week to get the staging started for construction of the property. Cory thanked the BPC for their patience and said if anyone had any questions to get in touch with him. VI. Introduction of Tom Thorpe, Parking Manager Thomas Thorpe is the new Parking manager for the city. He introduced himself to the BPC. Tom has extensive experience in parking and has worked at the University of Arizona (about four and a half years) starting off as a dispatcher and worked his way up to field operations. He was then hired by Riverside California County as Parking and Ordinance Enforcement Division Manager where he spent just over five years. VII. Parking Lot Redesign Update Danielle Scharf from Sanderson Stewart presented the different parking concepts for the downtown surface lots. Danielle stated that the Public Works department is interested in the Regional storm water analysis for the Carnegie lot. Right now she is just presenting the concept level design not a completed detailed design. The Armory lot shows three different concepts. In option 1: The entrances and exits would be relocated to E Mendenhall and the Alley way. It would have approximately 25 spaces at 160sf/space with 3,994sf of landscaping. Option 2: This would also have Alley and E Mendenhall access, 25 spaces at 160sf/space but would have 4,009 sf of landscaping. This concept shows the lot slightly angled. Option 3: This concept would only have 22 spaces at 172 sf/space and 3,774 sf of landscaping. The Carnegie lot has two concepts. Option 1: There will be access through E Mendenhall and Black street and would have 69 spaces at 94 sf/space with 6,488 sf of landscaping. Option 2: This would have access through E Mendenhall St and Alley way access with 52 spaces at 94 sf/space plus two additional on street spaces and 7,824 sf of landscaping. The Eagles lot has two concepts. Option 1: This has access through E Babcock St and Rouse Ave. It will have 27 spaces at 182 sf/space and on street would lose two spaces because of the access to the lot on Rouse Ave. There will be 4,906 sf of landscaping. Option 2: There will be access through E Babcock St and Rouse Ave and have 28 spaces at 119 sf/space and still have a loss of two spaces on the street. There will be 3,344 sf of landscaping. The North Willson lot has two new concepts. Option 1: This would have alley way access and access through E Mendenhall St, with 31 spaces at 110 sf/space plus one additional on street space, with 3,417 sf of landscaping. Option 2: There would only be access through the alley way and have 31 spaces at 119 sf/space plus 3 additional on street spaces, with 3,689 sf of landscaping. Kelly asked what kind of landscaping would be at the surface lots. He is concerned about what is planted there because of watering requirements and grass not living, and people running over some of it. Danielle stated that it would consist of trees and other materials that would not require mowing. Cyndy suggested making the lots be pay lots now, so we don’t have to worry about it down the road. Danielle stated that the next phase of the project is to look at the storm water. The next presentation will have the landscaping included and some options for storm water. VIII. Comprehensive Parking Plan Update There were five firms that submitted bids. The selection committee consists of Pam, Chris, Ben B., Tom Thorpe, Chuck and Brian Krueger. The committee will meet on June 11, 2015 to score the candidates and make a decision. Chuck stated that at the last parking staff meeting it was brought to his attention that MSU is looking at creating a transportation plan and would like the city to interface with them. IX. Revised Garage Lease Policy Update Chuck stated that now that Tom is here he will be updated and included in on the conversations regarding the Garage Lease Policy and they will finalize the document to bring before the City Commission. The BPC will review and adopt this policy at the next meeting. X. New business Ryan stated that there is a list of long standing items for Tom to start working on as soon as possible. The Executive Committee will work with Chuck and Tom to create a FY2016 work plan for the Parking Manager for the upcoming year. Chuck will be conducting the Parking Manager’s annual review with the help of the BPC Executive Committee. Pam proposed creating a draft Tom’s work plan for the entire BPC to review via email. Laurae stated that interviewing for the Parking Clerk position will start on Friday, June 12th, 2015. She stated that there are three candidates, and hopeful that they can get the position fill and have the new person start the beginning of next month. XI. Adjournment The meeting was adjourned at 9:00 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk