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HomeMy WebLinkAbout10-08-14 Parking Commission MinutesBozeman Parking Commission Meeting October 8, 2014 8:15 a.m. Madison Room, City Hall Parking Commissioners in Attendance: Chris Naumann Ryan Olson Dennis Bechtold Cyndy Andrus Ben Bennett Ben Lloyd Kelly Wiseman City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Jeff Krauss Cory Lawrence Action Items: I. Call to order, 8:15 a.m. Ryan called the meeting to order at 8:15 a.m II. Disclosures of Ex Parte Communication None. IV. Approval of September 2014 minutes Ryan asked for a motion to approve the September 2014 minutes. Kelly motioned to approve the September 2014 minutes. Dennis seconded the motion. The motion was carried unanimously. III. Changes to the Agenda Ryan stated that Item six; Executive Committee Report-Software implementation workflow issues needs to be removed from the agenda. V. Public Comment on non-agenda items – State name & address, limit comments to 3 min. Cory Lawrence from the Etha Hotel project gave an update on the project developments. They have received an extension to obtain the building permit and the associated fees until late November 2014. Cory explained that he has run into challenges related to construction costs, but is working to overcome them and continues to move forward with the project requirements. Cory would like to keep the parking garage lease agreement and the planned license agreement for the small city parking lot adjacent to their site, and he has acknowledged that the BPC would like to be notified one month before it is their intent to close the lot to the public. He concluded with many thanks and appreciation for the BPC for their patience and understanding. Mayor Jeff Krauss spoke to the BPC about the reasons an Executive Session may be held and reminded them of the need for great transparency in the work that they do as a political body. Mayor Jeff Krauss stated that he has given Cory his full support and added that he hoped the BPC would continue their support of this project as well. VIII. Capital Improvement Budget FY16-20 (ACTION) Scott stated that a draft of the Capital Improvement Plan (CIP) has been submitted to the City for inclusion in the citywide submission to the Commission. The City Administrative CIP review meeting was delayed until after the BPC meeting which allows Scott to obtain the BPC approval prior to this meeting. The items listed on the CIP are projects anticipated to be completed during the 2016-2020 fiscal years. Estimated time frames and cost to complete are also included to assist with the budgeting process. However there are items such as the sidewalk improvement projects that may be removed because those are actually considered part of an anticipated Special Improvement District (SID) for the Mendenhall Streetscape project that is currently in the works. Chris explained that this project will involve replacing the sidewalks, installing new streetlamps and planting boulevard trees along both sides of Mendenhall between Rouse and Grand Avenues. It will also extend south from Mendenhall St to Main St along Rouse, Bozeman, Black, Tracy, Willson and Grand Avenues. Chris asked Cyndy if there is any other funding within the city that would help pay for anything on the CIP list. For example the surface lot redesigns where a project affects other departments (ie: streets, water or storm water divisions), will that department will help pay for the costs, or is the parking enterprise fund responsible for all costs? Cyndy stated that the enterprise fund should plan cover the total costs for the projects listed. Mayor Krauss stated that if it benefited another enterprise fund, such as water they might contribute to projects. There is nothing that says money can't move between two funds but he has never seen something like this before coming from the general fund to an enterprise fund. Kelly asked Scott where the dollar amount came from for the Willson Lot Redesign. Scott stated that this number was from the estimate the BPC received a couple years ago and just hasn’t changed it. Scott agrees that this number could be significantly higher now. Ryan asked for a motion to approve the Parking Capital Improvement Plan for 2016-2020. Chris motioned to approve the CIP 2016-2020 as proposed. Ben B seconded the motion. The motion was carried unanimously. IX. Manager’s Report Scott presented the stats for the parking garage. The average daily entries are up compared to the same time last year. Revenue for the garage is trending higher than last year as well. The Finance office is not providing any general parking permits for the garage—just the basement level on a month to month basis, because the leases held by other entities are in place and will supersede any new leases so. Scott will keep the Finance office up to date on the number of permits that are available. Scott received seven proposals for the Surface lot redesign project. The reviewing committee has chosen to go with Sanderson Stewart. This project will be to come up with different designs and ideas for each lot but with a common overall theme including lighting, landscaping, etc. Chris said it would be great to hear from the BPC on what the level of involvement they would like to have on the redesign. Ben L, Kelly and Dennis volunteered to be on a sub-committee to assist with the review and work that needs to be done. VII. Code Amendment Discussion- Structured Parking – Tom Rogers, Planning Dept (Info) Tom Rogers from the Community Development Department spoke to the BPC about structured parking regulations that are currently in the city code. Over the past six years, variances have been granted to different aspects of the structured parking requirements and allowed these projects to go thru. If the current code does not work the way it was intended, he believes it may be time to review and make changes to the code to make it easier for future applicants. He gave examples of code requirements from a number of different cities to show that indeed Bozeman’s were more restrictive. Tom stated that a recent applicant who has filed for a Zone Map Amendment (ZMA) had also filed for a variance to the parking requirements as well. The variance will need to be decided by the City Commission before the ZMA matter is even on the City Commission agenda. Tom will return to the BPC meeting in November to share his staff report and ask the BPC to weigh in. X. New business Scott has contracted with the BID to perform the cleaning at the parking garage (excluding the bus stop). This took effect in mid-September and all parties feel it is working well. XI. Adjournment Ryan adjourned the meeting at 9:30a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk