HomeMy WebLinkAbout09-10-14 Parking Commission MinutesBozeman Parking Commission Meeting
September 10, 2014 7:30 a.m.
City Hall Commission Room
Parking Commissioners in Attendance:
Chris Naumann
Ryan Olson
Dennis Bechtold
Ben Bennett
Pam
Bryan
Kelly Wiseman
City Staff in Attendance:
Scott Lee, Parking Manager
Laurae Clark, Treasurer
Ashlie Portnell, Parking Clerk
Guests in Attendance:
None.
Action Items:
I. Call
to order, 7:30 a.m.
Ryan called the meeting to order at 7:30 a.m.
II. Disclosures of Ex Parte Communication
None.
IV. Approval of August 2014 minutes
Ryan asked for a motion
to approve the August 2014 minutes. Pam motioned to approve the August 2014 minutes. Dennis seconded the motion. The motion was carried unanimously.
V. Public Comment on non-agenda items – State name & address, limit comments to 3 min.
None.
VI. Guidelines for Reserve Accounts
There are two different reserve fund accounts.
The first is the Cash in Lieu account and the second is the parking garage maintenance fund account. The Cash in Lieu account continues to grow due to interest income even though
there have not been any new CIL spaces purchased.
The Maintenance account increased because of the sale of the 2nd floor office space (2013) at the parking garage. Chris suggested
creating a couple other accounts to separate out what money we want to save for what project.
Scott will add a couple more accounts and present it again at next month’s meeting.
Scott discussed that any excess revenue over expense at year end will be put into the Maintenance Account but can be moved by the BPC. Scott is working with accounting to determine
the net gain from FY14 after creating a reserve for uncollected citations.
VII. The Future of Parking – (INFO)
Scott stated that this will remain on the agenda because it is an ongoing
discussion. Scott will create an ongoing summary of prior discussions to facilitate the process at each meeting.
VIII. Manager’s Report
Scott stated the stairwells in the parking
garage had been professionally steam cleaned. This included the landings in the garage and the exterior areas near pedestrian entrances. The plan is to have it done in the spring and
fall annually to keep up the appearance.
Scott and Chris are working on the cleaning contract with BID which should be effective later in September and run thru June 2015.
The software
conversion and upgrade will begin with training on Thursday (09/11) and go live will be on Monday 09/15 with the consultant on site thru Tuesday. IT and accounting have worked hard
to assist in the planning and their help is appreciated.
Scott reviewed the monthly financials, and the trends continue to be positive in both average daily revenue and entries.
The RFQ for the redesign of the surface lots has been reviewed
by each member of the selection committee, and Scott expects the group to select a firm by month end.
Scott continues to work with the Executive Committee on the redesign of the parking
department and revamping of the job descriptions to better fit the future needs of the department. It is expected that the changes will occur as positions become vacant, and new positions
will be added during the budget process.
The crack mapping of the garage being done by Morrison Maierle will be performed in the next 2 weeks and the report should be available for
the October BPC meeting.
IX. New business
Chris questioned the need for the 2am-7am restricted parking on the north-south side streets between Mendenhall and Babcock. Currently this
applies 7 days a week, and limits residential parking in the downtown area, and could continue to adversely affect parking for hotel guests. He suggested this be reconsidered and discussed
with appropriate city staff to determine if this remains necessary or if the restrictions could be lessened.
In consideration of the garage being open for 5 years, Scott was asked to
begin to pull together stats that could be used for public relations. Scott will pull together some information for the October meeting for BPC discussion.
X. Adjournment
Ryan adjourned
the meeting at 8:45a.m.
Respectfully Submitted
Ashlie Portnell, Parking Clerk