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HomeMy WebLinkAbout06-11-14 Parking Commission MinutesBozeman Parking Commission Meeting June 11, 2014 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Kelly Wiseman Ryan Olson Dennis Bechtold Cyndy Andrus Ben Bennett Pam Bryan City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Russ Hart Action Items: I. Call to order, 7:30 a.m. Ryan called the meeting to order at 7:30 a.m. II. Disclosures of Ex Parte Communication None. III. Changes to the Agenda None. IV. Approval of May 2014 minutes Pam mentioned the word “negotiations” was misspelled. Ashlie Portnell will get that changed. Ryan asked for a motion to approve the May 2014 minutes. Chris motioned to approve the May 2014 minutes. Pam seconded. The motion was carried unanimously. V. Public Comment on non-agenda items – State name & address, limit comments to 3 min. None. VI. MSU Residential District – Resolution PC2014-04 (ACTION) The Residents of the 100 block of W Cleveland St petitioned to be added into the MSU residential district. All of the residents on the block have signed the petition. Scott is asking for the BPC for a motion to approve the resolution and submit to the City Commission. Ryan asked for a motion to approve Resolution PC2014-04. Dennis motioned to approve Resolution PC2014-04. Kelly seconded the motion. The motion was carried unanimously. VII. MSU Residential District – Resolution PC2014-05 (ACTION) Scott presented Resolution PC2014-05 to the BPC. Some residents of the 900 Block of S Grand also petitioned to be included in the MSU residential district. Scott stated that the majority of residents on the block were against inclusion in the MSU district. Scott would like to ask the BPC to make a motion to not include the 900 block of S Grand into the MSU residential district. Ryan asked for a motion to approve Resolution PC2014-15. Chris motioned to approve Resolution PC2014-05. Pam seconded the motion. The motion was carried unanimously. VIII. 2014 Bi-Annual Parking Study – (ACTION) Scott worked with WTI to finalize the 2014 parking study details. WTI will conduct the same type and scope of study as they did in 2012 with a few changes. They will look at all the surface lots this time, but if the Etha Hotel project begins, the adjacent lot may not be counted. WTI will also look at the block faces located on Mendenhall and Babcock between Willson and Bozeman. Scott is asking the BPC for permission to approve the cost of the study and to allow him to get the study scheduled. Ryan asked for a motion for Scott to move forward and schedule the 2014 parking study. Pam motioned for Scott to move forward with WTI to get the 2014 parking study scheduled with the new locations added into the study. Ben L seconded the motion. The motion was carried unanimously. IX. Parking Garage lighting study results & next steps (INFO) McKinstry did an energy audit for the city and estimated that it will cost the BPC $200K to replace all the lights with LED fixtures at the parking garage. They also estimated it would cost $100K to just retrofit the first floor and basement level. Chris stated that he was going to make a presentation to the TIF Board, and ask them to consider funding the $100K. The next TIF meeting will be held on June 17, 2014. McKinstry would have a three year contract and would provide all the maintenance as part of the warranty. Ryan asked the BPC if they were still considering installing the solar panels on the proposed roof structure being considered. Chris stated that with these new lights, they estimate over 100,000 hours of life and they are designed to be more energy efficient. Chris stated that the City Commission wanted the BPC to have a plan in progressing forward with elements of downtown improvement plan that talk about sustainability. Kelly asked if Northwestern Energy has any grants available. Natalie Meyer looked into that and said that they do not have a rebate program that we would qualify for. Ben L asked Scott how many fixtures are in the garage. Scott said there are approx 100 to 115 in the basement and first floor combined, with the total garage having 188. Scott said that he will keep the lights that are still working and use them for when other lights burn out on the second and third floors, as those will not be changed to the new LED lights. Ben B asked when the new lights would be installed. Chris said within a few months of signing the contract. Pam asked what is in the budget. Scott stated that there is $15K dedicated for light replacement in each of the next three CIP funding years. The consensus was to have Chris propose this to the TIF Board and report back at the next meeting. X. The Future of Parking – (INFO) This was last discussed last fall and the Executive committee wanted it to be brought up for discussion again by the whole BPC. Dennis Burns of Kimley-Horn specializes in parking consulting. He is currently doing a large Parking Strategic Plan for the city of Billings. He has agreed to help with Scott and provide some direction and ideas. Given his background Dennis Burns can really help prioritize and come up with important concepts for the BPC to accomplish. Chris thinks that we take the current concepts the BPC has already come up with and have Dennis review it and build the final proposal off of that. Pam asked what the cost is to hire Dennis for help. Scott said that he doesn’t know yet, but will get a quote as soon as possible. Scott is asking the BPC for permission to inquire with Dennis Burns about a cost estimate. Ben B asked the BPC if they really should hire a consultant to tell us what we need to be focusing on, or can this body as a whole do it. Ryan thinks they will be able to tell us how to get more with what we have got now. Chris stated that we can use a consultant to tell us what is best and get specifics, and to help with the implementation plan. The first step is to define the scope of work with Scott and executive committee then go to Dennis Burns and have him work with what we already have. XI. Manager’s Report Scott presented the monthly financial report to the BPC. There is a positive growth in revenue for garage permits and citation revenue. Expenses continue to be above budget due to the revenue increases. The full year projections are well ahead of budget. The average daily entries for the parking garage are above last year’s numbers at this time as well. Brian LaMeres confirmed with Scott that there will be no large scale write offs at end of year and confirmed that the funds in the BPC enterprise account will basically roll over into a savings account and will not be lost at year end. If in a future fiscal year, the BPC wishes to expend some of the funds, it can put a request in with the City Manager. Scott is working with the executive committee on the finalization of language surface lots RFQ. It should be completed end of next week and released by the end of the month. Scott and the Executive Committee have created a review team once the proposals are received. The upgrade on the parking software is right on schedule, due to go live in mid July 2014. Dick Prugh has provided Scott with a bid of $5,500 to provide the schematic design. The cost to design will be $5,500.00. This will allow us to get a construction estimate for the new roof. Scott will come back to the BPC with more information once available. The crack map demo that was done did not provide the type of documentation that we had expected and therefore we will need to try another method. Scott stated that a new process will have to be tried, but this time it may need to be a manual map. H will contact other firms to hire to complete the new mapping. He will contact a couple different firms first, but hopes this gets completed within the next month or two. Scott left a message for a gentleman at Morrison Maierele, but has not heard back yet. The Resolutions passed today will go in front of the City Commission on June 23, 2014. XII. New business Ben B wanted to share with the BPC that one of the reps from Streamline asked him about sharing the internet line because they would like to add security cameras at the bus stop at the parking garage. There are issues with people sleeping there and vandalism to the area. Scott stated that he was approached with this request as well but the city also declined due to limited bandwidth available. Ben B thought that even if we can’t directly help them, that maybe the BPC could come up with some solutions for them. Ryan suggested letting them know about the types of security systems that don’t require internet usage. Cyndy spoke with Steve Crawford of the Bozeman police department and he stated that they would be willing to do a drive-thru of the garage if they are notified of any issues. The terms for Chris Naumann and Ben Lloyd expire June 30, 2014. Both have applied for reappointment, as well as Russ Hart has applied for a position also. The City Commission will meet on June 23, 2014 to appoint two members. XIII. Adjournment Ryan adjourned the meeting at 9:00. Respectfully Submitted Ashlie Portnell, Parking Clerk