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HomeMy WebLinkAbout01-08-14 Parking Commission MinutesBozeman Parking Commission Meeting January 14, 2014 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Kelly Wiseman Ben Bennett Ryan Olson Pam Bryan Dennis Bechtold Cyndy Andrus City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Allison Spery Steve Lance Action Items: I. Call to order, 7:30 a.m. Ben L / Chris called the meeting to order at 7:30 a.m. II. Approval of December 2013 minutes Chris asked for a motion to approve the December 2013 minutes. Pam motioned to approve the December 2013 minutes. Dennis seconded the motion. The motion was carried unanimously. III. Public Comment – State name and address. Please limit comments to 3 minutes Allison Spery, 501 S Grand Ave, Apt 3, telephone 406-599-6090. Allison received two parking citations while on Christmas break. She stated that she understands why the 48 hour ordinance is in place, however, she was not notified of when the snow plow would be coming through to clean the street of snow. Her vehicle would have been moved had she been notified. She is suggesting to the BPC that they put signs out to notify residents of the snow plow, that way they can get their vehicles moved off the street. Allison stated that she has no off street parking. She must park on the street. In Jackson where she previously lived it was known that plowing on one side of the street happened on odd days and the other on even days, so residents knew where to park their vehicles to allow proper plowing and cleaning of the streets. She would like Bozeman to consider some alternative as well. Chris stated that this will be put on the agenda for next’s months meeting, and Scott will get back to her. In the mean time she can certainly appeal the citations. Steve Lance, 517 S 9th Ave, telephone 406-581-6594. Steve had a similar story. He went on vacation over the holiday and left his truck on the street. He also received two citations. He does have a single car driveway; however he explained that his wife's vehicle and daughter’s vehicle park there. He has no other options for this truck and does not want to continue to get citations for parking on the street in front of his home. Chris told Steve that the BPC will talk about this at the next meeting and Scott will get a hold of him. Chris suggested that Steve appeal his parking citations. IV. Disclosures None. V. Manager’s Report (info) – Including finance report Scott presented the financials to the BPC. Overall the BPC is ahead of budget in net income. Permit numbers for the garage are down slightly in January but this is normal. December 2013 showed an all time high for entries. Average daily revenue and entries were up for both the month and the full year. Scott presented a call log that he created for the amount of phone calls he receives after business hours. Numbers were high especially on the weekend. Chris suggested putting cameras at the entrance/exit areas. Gates continue to break. They cost $400.00 a piece. Chris also suggested putting up signage at the entrance/exit areas explaining that there is a fine for breaking gates. Ordinance 1870 received final adoption by the City Commission on December 16, 2014. Scott wanted to remind the BPC the fines will be increasing January 16, 2014. Officers have placed notices inside the envelopes of citations to let people know of the increase upcoming. Ryan suggested having a permit for home owners that they can purchase while on vacation. It would allow them to park on the street without getting citations. Pam agrees with Ryan about coming up with a solution or two. There will be further discussion at the next meeting. Ben B suggested adding to the public works ad about plowing and shoveling to remind citizens they need to move their vehicles every 48 hours. Laurae suggested putting a message or flyer into the water bills. Scott is still trying to get a hold of Dick Prugh about crack mapping at the parking garage. Scott hopes to have it completed by the end of February. VII. Parking Garage Lease changes – (Block G Hotel) - info Andy Holloran addressed the BPC in November 2013 and requested a change to the standard lease agreement used for leasing space in the parking garage. Scott informed the BPC of the current status. After discussions with Greg Sullivan and the BPC Executive Committee, Scott felt it unreasonable to adjust the language in the standard agreement which would reduce the responsibility of the hotel for the actions of their guests while using the parking garage and put more liability on the City. Andy was seeking to reduce the indemnification of the City for risk/liability from hotel guest’s use of the parking garage. Additionally, Cory Lawrence made an assertion that should the Block G hotel be allowed to revise the lease agreement, that he felt the Etha Hotel should have the same ability to revise their agreement with the City. Scott had previously been given authority by the BPC to negotiate lease arrangements (PC2013-02), and said that unless specifically told by the BPC to amend the language, it was his intent to keep the indemnification language the same for all past and future agreements. There was no objection from any member of the BPC, so Scott will inform Andy that the lease language will remain the same. Scott stated that the Imperial Inn has reviewed the draft lease agreement presented to them with the current language and indemnifications, and is prepared to sign it and lease up to 19 spaces in the parking garage. VI. Resolution 2014-01 – 2014 Rates for Bridger Park Leases - ACTION The rate increase for the parking garage was originally approved back at the October 2013 meeting. Scott wanted it in the form of a resolution, so he created Resolution 2014-01 and is looking for a formal approval. Scott asked for a motion to approve Resolution 2014-01. Dennis motioned to approve Resolution 2014-01. Chris seconded the motion. The motion was carried unanimously. VIII. 2014 – Election of Officers – January 2014 (info) Pam motioned to approve the elected officers as the following. Ryan Olson as Chair and Chris Naumann as Vice Chair, with the Executive Committee to be Chair, Vice Chair and the previous Chair member. All for a period of two years. Kelly seconded the motion. The motion was carried unanimously. IX. New business Cyndy asked for an update on the City Manager, Public Works, Parking, DBP and Facilities Department’s conversation about future filming permits. Chris stated that any person/persons who wishes to do some type of filming inside the city limits will need to work with Katherine Maines at the professional building to obtain the permit, the same as any other entity who wants to affect a public space or street currently does. James Goehrung will handle permits for parks, buildings and recreation centers. James will also inform past permittees of the change in process. X. Adjournment Ben L adjourned the meeting at 8:45 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk