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HomeMy WebLinkAbout08-14-13 Parking Commission MinutesBozeman Parking Commission Meeting August 14, 2013 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Kelly Wiseman Ben Bennett Ryan Olson Pam Bryan Cyndy Andrus City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Kyle Dornberger Action Items: None. I. Call to order, 7:30 a.m. Chris called the meeting to order at 7:30 a.m. II. Approval of July 2013 minutes Chris asked for a motion to approve the July 2013 minutes. Pam motioned to approve the July 2013 minutes. Ryan seconded the motion. The motion was carried unanimously. III. Public Comment – State name and address. Please limit comments to 3 minutes. Barbara Prowse 1325 N 15th Ave in Bozeman. Barbara commented on the ADA citation she had received and asked the BPC to consider making changes to the policy. IV. Manager’s Report (info) – Including finance report Scott presented the June financials to the BPC. FY13 Revenue did not change from last month. Expenses did change due to late posting of some year-end expenses. In July revenue and expenses were lower than budgeted. MSU and Bozeman High School classes will start in late August so residents, students and employees are renewing their parking passes now. Entries for the parking garage were up in July. There were two new top 5 events for the parking garage, (Music on Main for both). The average daily revenue increased compared to last year this time. Officer Woosley has officially moved from the police to the parking department and the department is working on areas and days of coverage to best serve the departmental needs. Due to the construction at College & 8th street, Scott stated that his officers will be somewhat lenient in that area during move in and start of the school term. Restricted zones still apply as usual, but officers will monitor and be flexible on the time specific areas. V. Non-parking License for S. Willson Lot – (ACTION) Scott previously presented and the BPC approved a motion to provide the use of the public lot for staging during hotel construction. Scott stated that this is actually considered to be a license not a lease agreement. Martel Construction is the contractor for the new Etha Hotel project and requested full use of the S Willson lot to store all of their equipment while they are working on the project. The fees charged are based on the 2010 policy for non-parking uses, and the agreement will specify that they can use it for the staging, but need to limit the length as much as possible. The BPC came up with a special policy to rent out spaces or a full parking lot for special events. This was approved in 2010. Greg Sullivan stated that the BPC need to create a resolution to authorize the use of the public lot. Scott will be able to sign the contract with the company doing the construction on the hotel as soon as they are ready to begin the work once the agreement has met with City Attorney approval. Kyle Dornberger updated the BPC on when construction is due to start for the Etha Hotel project. Kyle stated that due to many hurdles with this process that construction is going to be pushed back until October. Kyle explained that the mechanical engineer was hospitalized for several weeks, and were still waiting for their building permit from the city. Financially they are still on track. Kyle foresees the hotel opening December 2014. The agreement will be reviewed by the BPC Executive Committee prior to signatures. Scott asked for BPC to adopt this resolution. Chris asked for a motion to approve Resolution PC2013-05. Kelly motioned to approve Resolution PC2013-05. Ryan seconded the motion. The motion was carried unanimously. VI. Residential District Violation increase Resolution - (ACTION) At this time there is no final language for the ordinance that will be presented to the City Commission. Based on last month’s discussion, a few changes to the fine amounts have been made; the annual affect is projected to be $110,000. VII. Revised 2014 Budget - (ACTION) The revised budget was presented by Scott. The significant changes from the BPC approved budget include the inclusion of half a year amount for the parking fine projected increase, and the correction of salary and wages expenses from Finance. The City Commission is expecting the revised budget to be presented to them for approval at a Commission meeting later this fall. Cyndy asked Scott how the double posting issue is going to be prevented from happening again. Scott said that he will be working with Anna Rosenberry and Brian LaMeres from the Finance department to prevent future double posting issues. Scott wants approval for the Revised Budget from the BPC as presented today. Chris asked for motion to approve Fiscal 2014 budget. Ben L motioned to approve the Fiscal 2014 budget. Pam seconded the motion. The motion was carried unanimously. VIII. Cash-in-Lieu – (ACTION) Discussion on whether or not to keep the Cash -in-Lieu amount the same for all businesses downtown. Currently the amount is $5,000.00 per space. Ben B stated that for the small business owner located downtown that that amount is just too much. He mentioned doing a tiered system according to the size of the business. The last time the BPC discussed changing the amount there was no parking garage. Pam thinks the amount should be increased. She stated that she would like to see comparisons from some of our sister cities. A subcommittee will be created to come up with the final option. Chris talked about the four options we currently have: 1: to increase amount to fixed rate 2: to leave it the same 3: to eliminate it 4: to create a sliding scale. After discussing the four different options the BPC as a whole seems to like the sliding scale option. Scott will create a draft and present it to the subcommittee consisting of Ryan and Ben B. IX. Ethics Training – need to schedule- Sept 2013 Mtg? All members of the BPC need to complete the Ethics training annually. It was decided that the September meeting would be primarily dedicated to Ethics. The BPC will convene at 7:30 and conduct business until 8, at which time Aimee Brunkhorst will be given the remainder of the meeting for ethics training. All Board Members are required to attend the annual training, and if they miss this meeting, they will need to attend a different Board’s Ethics training to complete the annual requirement. X. New business None. XI. Adjournment Ben L adjourned the meeting at 8:50a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk