HomeMy WebLinkAbout07-10-13 Parking Commission Minutes Bozeman Parking Commission Meeting
July 10, 2013 7:30 a.m.
City Hall Madison Conference Room (Upstairs)
Parking Commissioners in Attendance:
Ben Lloyd
Pam Bryan
Ryan Olson
Ben Bennett
Chris Naumann
Kelly Wiseman
Dennis Bechtold
City Staff in Attendance:
Scott Lee,Parking Manager
Laurae Clark, Treasurer
Daniel Tolar,Parking Enforcement Officer
Guests in Attendance:
Rob Pertzborn,Intrinsik Architecture
[A:c:t:io7nItems:
None
1. Call to order, 7:30 a.rn,
Chris called the meeting to order at 7:35 am.
11. Approval of the June 12, 2013 minutes
Kelly made a motion to approve the June 12,2013 minutes. Ryan seconded the motion and the
minutes were approved unanimously.
III. Public Comment— State name and address. Please limit comments to 3
minutes.
Rob Pertzborn from Intrinsik Architecture was present, but had no comment at this time.
IV. Manager's Report (info) — Including finance report
Scott presented the finance report to the BPC.
Pie end of year numbers are not entirely finalized yet, but expenses are showing over budget for
the year due to a lot of one-time expenses. Revenues were right on track as expected.
For the month of June the stats i.a the parking garage show increased entries, but revenue was
down just slightly from last June. Music on Main,June 280' is our new"top" event for revenues
over all. Permits are down slightly.
The consolidation of the parking functions between the Police Dept. and Enterprise Fund was
completed as of July 1, 2013. Jackie Woosley is now working under the Enterprise Fund.
Duties and schedules are still a work in progress.
Daniel Tolar was introduced to the Commission. Daniel started last October and works mostly
in the downtown area. Ile also backs up Scott in some maintenance issues in the Garage from
time to time.
The Parking Budget is currently projecting a$30,000 loss. Scott will be working with Anna to
determine how to minimize that loss and bring a proposal for violation rate increases to the City
Commission to help balance the budget.
Scott has contacted Protection Tech and has requested to proceed with the Software upgrade. It
is expected to occur in September, approximately.
A demo was done with KERBspace sensors. It was reportedly very"cool"to see. The product
and technology were very well received and 'impressive. The DBA will sign the contract---it is
in review at this time. It will be a 3-month contract, for 8 boxes. A press release will be done in
advance to notify the public. The sensors will be placed on the Tracy &Black blocks on Main
Street.
The Janitorial Contract is currently on a month to month basis right now until an RFP is
completed for a new contract. We could potentially hire a temporary employee to do the work if
the proposals do now come in where expected.
The residential amendments to the district were approved on July 8`b. They will begin to be
enforced on August 23, 2013.
Ashlie Portnell asked to return to her"old"position as Parking Clerk. Her request was approved
and she will be with us next month just on vacation as of the date of this meeting.
V. Residential District Violation increase — (ACTION)
The Executive Committee met and created a proposal for increasing violations. Safety related
violations are proposed to go from $20 to $50, MSU from $20 to $40, They are projecting this
will increase revenues approximately$55,379 per year. If approved and effective on January 1,
2014,they should hopefully offset the$30.000 projected loss in the budget.
A lengthy discussion ensued in regards to why these violations were selected and if the amounts
were correct. Street maintenance was also discussed and added to the proposal to increase to
$30. The MSU District tickets were discussed in length as to whether$40 was enough, or should
it be$50 or$60. MSU charges$60 for tickets on campus. Staff agreed that we should also
bump those tickets up to $60.
Chris made a motion to approve the proposed violation increases as presented with the
exception of increasing the MSU Residential violations to S60 and the Street Maintenance
violations to$30. Pam seconded the motion and the motion was approved unanimously.
VI. Cash-in-lieu — (ACTION)
Due to the length of the meeting, this item will be postponed till the August meeting.
VII. Approval to grant authority to Parking Manager to sign lease with
Kenyon Noble Site Hotel :Project— (ACTION)
The proposal Rob Pertzborn presented at the June meeting was reviewed. He had requested
leasing 60 parking spaces in the Garage at the current rates to meet the parking requirements for
the hotel project being proposed on the Kenyon Noble site.
A discussion ensued, and it was determined that if the project needed more than the 60 spaces as
discussed, they would need to come back to the Commission, but it was agreed they would move
forward with approval of up to 60 spaces,
Chris moved to approve authorizing Scott to lease him up to 60 spaces. Pam seconded the
motion and the motion was unanimously approved.
VIII. New Business
None presented
IX. Adjournment
The next meeting will be Wednesday, August 14'h. Dennis will be out of town.
Chris adjourned the meeting at 9:10 a.m.
Respectfully Submitted
Laurae Clark,Treasurer