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HomeMy WebLinkAbout06-12-13 Parking Commission Minutes Bozeman Parking Commission Meeting June 12, 2013 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Ryan Olson Ben Bennett Chris Naumann Kelly Wiseman City Staff in Attendance: Scott Lee,Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Rob Pertzborn-Intrinsik Dennis Bechtold Action Items: Scott will draft a recommendation for next month's meeting with two different price options for the residential district violation increase. I. Call to order, 7:30 a.m. Ben L called the meeting to order at 7:30 a.m. II. Approval of May 2013 minutes Ben L asked for approval of the May 2013 minutes. Chris motioned to approve the May 2013 minutes. Ben B seconded the motion. The motion was carried unanimously. III. Public Comment — State name and address. Please limit comments to 3 minutes. Rob Pertzborn from Intrinsik Architecture presented a letter addressed to the BPC. The letter is a request to enter into an agreement with the BPC to secure a long term lease for sixty (60) parking spaces at the downtown parking garage at currently available rate structures. Intrinsik respectfully requests the BPC formally take action at the next scheduled meeting (July 10, 2013). IV. Manager's Report (info) — Including finance report Scott presented the finance report to the BPC. The work done at the parking garage which included crack sealing, painting, APM repairs and ordering of supplies in this past month has significantly over spent the budget. Scott stated that the BPC would have been on budget if not for those expenses, but these items have been deferred before and could not wait. For the month of May the stats in the parking garage show good numbers in both average daily entries and average daily revenue. This is a slight increase from May 2012 in average daily revenue and an increase of 48 in average daily entries. Permit numbers for the garage were down by one permit this month. The detention center work crew painted the roof, basement, first and third floor of the parking garage. Scott will schedule them to return and paint the remaining interior walls of the garage at a future time. The N. Willson lot will be closed sometime the week of June 17, 2013 for resurfacing, striping and crack sealing. V. HS Residential Permit resolution (ACTION) Last month a vote was taken to amend the Bozeman High school residential district based on a request from the Community Food Co-op. Scott indicated the City Commission prefers the BPC to formally adopt a resolution. Scott prepared a formal Resolution (PC2013-03) and presented it to the BPC. Ben L asked for a motion to approve Resolution (PC2013-03). Kelly recused himself from the discussion and vote. Ryan motioned to approve Resolution PC2013-03. Ben B seconded the motion. The motion was carried unanimously. VI. MSU Residential Permit Resolution (ACTION) Scott also prepared Resolution PC2013-04 and presented it to the BPC for amending the MSU Residential District based on the requests from residents on two separate blocks. Ben L asked for a motion to approve Resolution PC2013-04. Chris motioned to approve Resolution PC2013-04. Kelly seconded the motion. The motion was carried unanimously. VII. Parking Garage Software/Hardware Upgrade— (ACTION) The BPC needs to update the computer systems at the garage. The garage software is several versions out of date, and our hardware will soon be non-PCI compliant. Currently we are not on a maintenance agreement with Protection Tech to have upgrades done with our system. Scott stated that now is the time to upgrade and that we should also make sure that we negotiate a maintenance contract which includes software upgrades. Protection Tech gave Scott an estimate of how much it would cost to make the upgrades to both software and hardware. Scott presented the estimate to the BPC. The money will come from next fiscal year's budget. The TIF District sets aside up to $10,000.00 for long term maintenance for the garage annually. Scott is asking the BPC to approve the estimate from Protection Tech and allow him to order the upgrade to the system as soon as possible. The materials and installation will take approximately12 weeks, so it wouldn't happen until this fall. Ryan motioned to approve the estimate from Protection Tech and to spend the money to upgrade the system at the parking garage. Kelly seconded the motion. The motion was carried unanimously. VIII. Residential District Violation increase (ACTION) Revenue generated from parking citations through May 2013 is $196,000.00. A sizeable percentage of these citations are issued in the MSU district, as students and staff members from MSU are parking on the residential streets in the districts because City citations are lower in cost than MSU citations. MSU has no plan to increase the price of their tickets for at least the next few years. The BPC needs to come up with a long term plan for determining the citation levels. Discussion ensued on how much to increase parking fines now, and what they will be increased to in the next couple of years. Scott is asking for some direction to come up with a long term plan. Chris stated that Scott's approach to coming up with a long term plan makes sense. The BPC considered raising the price of citations five dollars,then offering a five dollar discount for those people who pay within the first week. If the citation is not paid within the first week,then no discount would apply. Scott will prepare a fine increase proposal and present it at the July 2013 meeting. IX. KERBspace sensor pilot project— (info) At last month's meeting Bill Clem and Rachael Nordby from KERBspace spoke to the BPC about participating in a BETA test using their product that would allow the BPC to collect data for their downtown parking study. Chris presented this concept to the DBP. The BPC was interested in expanding the number of sensors being placed along Main Street during the BETA testing. KERBspace said the first four boxes would be free of charge, but about$200.00 a month more to cover the added expenses if we expanded to about 10 sensors. If the DBP contracts with KERBspace then the parking department will get invoiced for the extra sensors used. Ben B commented that we should be cautious about doing something like this because it's just a BETA test at this point and not hard data. The BPC might spend money to have more boxes installed and might not get any good information out of it. The software could have some defects to it. Ben B thinks we should participate in the testing but that we should only go with the four boxes at no charge. He also stated that maybe the BPC could see the data that is collected from the KERBspace parking lot. That information could tell us if it would be worth pursuing on Main Street. Other commissioners thought that the data will be extremely valuable and were not concerned about the beta testing issues. After a brief discussion, the Commissioners agreed to continue pursuing the pilot project. X. Future of Downtown Parking- (discussion) — Chris N. Chris Naumann reported that the Executive Committee would like to convene a diverse group of downtown stakeholders to meet 3-4 times over the next few months with the primary task of identifying a wide variety of parking strategies to address: increasing existing parking use and efficiency, expanding parking inventory(lots, garage and on-street), and developing a sustainable revenue system to better finance capital improvements and ongoing maintenance. The group would draft a report for the BPC. Then the BPC would proceed to publically introduce the concepts and solicit feedback. The BPC would then determine how best to proceed from there. XI. Parking Clerk— (info) The Parking Clerk position will soon be posted. The current Parking Clerk has taken a different position within the Finance department at City Hall. XII. New business Ben L introduced Dennis Bechtold to the BPC. Dennis was recently appointed by the City Commission to the BPC with a term from July 1, 2013 to June 30,2017. Dennis is employed with First Security Bank, and is head of Operations. He is also the Chief Facilities Officer for the bank and is in charge of the four parking lots the bank owns in the downtown area. His knowledge of parking will be a great asset to the BPC. Ryan Olson and Ben Bennett were also reappointed to the BPC for an additional 4 year term expiring on June 30, 2017. XIII. Adjournment Chris adjourned the meeting at 9:00a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk