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HomeMy WebLinkAbout05-08-13 Parking Commission Minutes Bozeman Parking Commission Meeting May 8, 2013 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Ryan Olson Pam Bryan Cyndy Andrus Ben Bennett Chris Naumann City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Bill Clem-KERBspace Rachael Nordby-KERBspace [Action Items: Scott will draft a recommendation for next month's meeting with two different price options for the residential district violation increase. I. Call to order, 7:30 a.m. Ben L called the meeting to order at 7:30 a.m. II. Approval of March 2013 minutes Ben L asked for a motion to approve the March 2013 Minutes. Ryan motioned to approve the March 2013 minutes. Ben B seconded the motion. The motion was carried unanimously. III. Public Comment— State name and address. Please limit comments to 3 minutes. None. IV. Special Presentation by KerbSpace— (Bill Clem) Bill Clem and Rachael Nordby from KERBspace presented a proposal for the City of Bozeman to be the "beta" site for their company's new parking utilization software. The software will collect parking utilization data in specific spaces using small electronic devices. The devices will not capture or track specific vehicles or persons. KERBspace is installing the same software and same devices in Seattle later this year. KERBspace is offering tree installation of a number of devices to be installed in the downtown area at a location to be mutually agreed upon, for a period of several months. We can rent additional devices in order to cover a larger area if desired. They will also provide access to their proprietary dashboard software at no charge to the City of Bozeman during the "beta" period. KERBspace will maintain the collected data for software improvement and development purposes, and the City of Bozeman will receive aggregate data from the period to enhance existing data from previous parking studies done. This data will not be used for enforcement purposes. V. Manager's Report (info) — Including finance report Scott presented the Bridger Park Downtown Average Daily Revenue and Average Daily Entries report to the BPC. The report shows that the garage was up by an average of 60 entries per day in April and average revenue was also significantly higher than April 2012. The trend shows that people are using the garage for longer periods of time. Protection Tech was here and helped Scott set up a data log that would show occupancy and dwell time infonnation. Scott stated that May is looking just as strong as April. Scott stated that it will cost $400.00 each to replace the bulbs in garage with LED lights, or about $200 to replace just the ballast and bulb. It is estimated that there are at least 20 fixtures that will need to be fixed. Crack sealing is done on main level except for the Mendenhall exit, but this will not be done at this time as the inconvenience of closing the major exit for 3-4 days would not be practical with the increased volume and busy tourist season approaching. The low bid for resurfacing, crack sealing and restriping came in at just under$ 3,000.00 for the N Willson lot. The work for the lot has not been scheduled yet. VI. Parking Manager annual evaluation Pam emailed the BPC a copy of Scott's evaluation form. She requested that everyone complete the evaluation fonn and sent them back to her no later than May 21 st, 2013. She will condense the comments received into one final document to be presented to him. This final evaluation will be submitted to the HR department in June. Pam mentioned that the Parking Manager job description also needs to be updated. VII. Parking Garage Hardware & Software upgrade (info) Scott presented the Protection Tech upgrade quote for the software. In order for us to upgrade the software, we would need to get rid of XP and get windows 7 compatible computers. This is also necessary for us to remain PCI compliant for credit card acceptance at the garage. Scott said that when the garage was built and the APM machines were installed, we signed up for the basic maintenance warranty. This did not include the regular upgrades that could have been/should have been installed along the way. Currently we are on version 19 but should be on 23. Protection Tech told Scott that all software and hardware have to be PCI compliant by April of 2014. Scott said we must upgrade, and there is no financial incentive to wait. It will take 8 to 12 weeks for everything to arrive and get installed once ordered. Pam asked where the money will come from to pay for this. Scott stated that it would come from the Reserve fund. Chris stated that the TIFD will have just contributed more money to their TIF/Garage Maintenance fund. Scott said that the money for a maintenance budget should get added to future budgets. Chris mentioned to Scott that we should also ask Protection Tech for a "FULL" sign for the garage. This upgrade will come back to the BPC in June as an action item. VIII. MSU/HS Residential area changes —to City Commission on June 10 (info) Scott spoke to Allison Brekke. The City Commission has no known objections to the changes. X. Ethic Training annual requirement Amy Brunckhorst and Scott will be doing ethics training during a future BPC meeting. Scott stated that the training should only take an hour to complete. If someone misses the training, they will need to attend another Board's Ethics training meeting to complete the requirement. IX. Residential District Violation increase (discussion) This was discussed in last month's meeting. People are willing to risk getting a $20.00 citation from the city because MSU parking citations are currently$60.00. Kurt Blunck, MSU Parking Manager, is willing to meet with Scott and the Executive Committee to talk about parking around campus. MSU is planning on expanding their parking lots to the south of Kagy Blvd as the expected demand will exceed current capacity, and they have no additional space in which to add parking lots. Chris stated that typically past increases would happen in January. Maybe we can announce it in September that starting January 1, 2014 the ticket increase will take effect. Chris told Scott to come up with two different options to present to the BPC at next month's meeting. Then the BPC recommendation can be presented to the City Commission. XI, New business Dennis Bechtold has applied for the open seat on the BPC. Ryan and Ben B have completed and submitted their applications for reappointment. The City Commission will vote on all appointments/reappointments in June. Chris Mehl emailed Scott that people were having trouble finding ADA spaces in the parking garage. Ben L mentioned that if the garage is in compliance with the amount of ADA spaces needed for the parking garage, then there is nothing we should do at this time. Scott will relay this information to Commissioner Mehl. XII. Adjournment Ben L adjourned the meeting at 9:10 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk